This is a meeting of the Council of Havant Borough Council held on the 22nd Mar 2023.

The last meeting of the Council was on the 28th Feb 2024, and the next meeting will be 20th Mar 2024.

Meeting Status

New

Agenda Published

Yes

Decisions Published

No

Minutes Published

Yes

Meeting Location

Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX

Meeting Recordings

We know of no meeting recordings. If you know of one, let us know.

Agenda

Item Title Minutes
1 Apologies for Absence

Apologies for absence were received from Councillors Diamond, Hughes, Patel, Scannell, and Mrs Shimbart

2 Declarations of Interests

There were no declarations of interests relating to matters on the agenda.

3 Confirmation of Previous Minutes Minutes of Previous Meeting

Proposed by Councillor Bowdell and seconded by Councillor Stone, it was

 

RESOLVED that minutes of the Full Council meeting held on 23 February 2023 be agreed as a correct record and signed by the Chairman.

 

4 Mayor's Report

The Mayor reported official engagements held since the last meeting of the Council.

 

RESOLVED that the report be noted.

5 Retiring Councillors

The Leader thanked Kim Sawyer and Mark Watkins for their work and advice during a time of transformation.

 

Thanked the following Cllrs who had given notice that would retire in May 2023:

 

Cllr Hughes

Cllr Jenner

Cllr Wilson

Cllr Satchwell

Former Cllr Bains

Former Cllr Thain-Smith

 

6 Public Speaking under Standing Orders 27.5 & 28 Public Questions 23 March 2023
Questions and Answers to Public Questions

There were 6 questions received from the public under the provision of this

standing order.

 

Mrs Buckley addressed Council to ask her 3 questions. Mr Owens was not present to ask his two questions.

 

Councillor Pike responded to the questions as Cabinet Lead for Levelling-Up.

 

A list of all questions and answers are attached to the minutes for reference.

7 Cabinet/Board/Committee Recommendations Pay Policy and Pension Discretions March 2023
Appendix A _ Pay and Pensions Report
Appendix B _ Pay and Pensions Report
HBC Council Tax Resolution
Appendix A Council Tax resolution HBC 2324 v4
Property Asset Management System - Cabinet Report
Property Asset Management System Full Business Case
Southmoor Lane Cabinet Report Item 7(4)
Appendix A - Financial Appraisal - Item 7(4)
Local Authority Housing Fund (LAHF) - FINAL version of Cabinet Committee paper 22 March 23
Water Testing Report - Item 7(7)

1          Pay Policy Statement 2023/24

 

            Cllr Crellin introduced this item and recommendation to Council arising from the meeting of Human Resources Committee held on 9 March 2023, seeking adoption of Pay Policy Statement 2023/24.

 

            Proposed by Councillor Crellin and seconded by Councillor Payter, it was

 

            RESOLVED that the submitted Proposed 2023/24 Pay Policy Statement and Statement of Policy on Pensions be approved.

 

2          Property Asset Management System

 

            Cllr Pike introduced this item and recommendation to Council arising from the meeting of Cabinet held on 22 March 2023, seeking approval of a property asset management system.

 

            Proposed by Councillor Pike and seconded by Councillor Crellin, it was

 

            RESOLVED

 

a          the acquisition of a new property asset management system be approved and that authority be given to utilise up to £140,000 of Corporate Reserves to fund the procurement, contracting and deployment of it and that this is added to the Council Capital Programme; and

 

b          the Executive Head of Commercial in consultation with the Section 151 officer and monitoring officer be given delegated authority to procure and enter negotiations contract terms with a preferred supplier.

 

3          Council Tax Resolution 2023/24

 

            Cllr Rennie introduced this item and recommendation to Council arising from the meeting of Cabinet held on 22 March 2023, to note the changes made to the Council Tax Resolution 2023/24.

 

            Proposed by Councillor Rennie and seconded by Councillor Weeks, it was.

 

RESOLVED that the changes to the Council Tax Resolution 2023/24 be noted.

 

4          Increase In Capital Expenditure Through In-Year By Use Of Reserves Re. Site At Southmoor Lane, Havant

 

            Cllr Pike introduced this item and recommendation to Council arising from the meeting of Cabinet held on 22 March 2023, to agree to support the aims of the Local Authority Housing Fund note Cabinet’s approval of the use of Corporate Reserves in order to facilitate the surrender of the head leasehold interest in the council owned site at Southmoor Lane, Havant.

 

            Proposed by Councillor Pike and seconded by Councillor Milne, it was

 

            RESOLVED that Cabinet’s approval of the use of Corporate Reserves in order to facilitate the surrender of the head leasehold interest in the council owned site at Southmoor Lane, Havant be noted

 

5          Local Authority Housing Fund

 

            Cllr Pike introduced this item and recommendation to Council arising from the meeting of Cabinet held on 22 March 2023, to agree to support the aims of the Local Authority Housing Fund.

 

            Proposed by Councillor Pike and seconded by Councillor Kennett, it was

 

            RESOLVED that

 

            a          the Council’s acceptance of the Local Authority Housing Fund (LAHF) grant funding of £705,888, which is already in the Council’s approved capital programme be noted.

 

            b          That the Chief Executive in consultation with the Section 151 officer and monitoring officer to be delegated authority to:

 

            1      Negotiate the terms for the acquisition of the real estate assets required following receipt of the LAHF grant;  and

 

            2      Subject to a financial appraisal being approved by the S151Officer, agree the terms and conditions upon which borrowing maybe secured from PWLB in order to part fund the acquisition of the property concerned

 

            c          the delegation to the S151 Officer to amend the Council’s Capital programme to reflect this additional borrowing once known be noted.

 

6          Water Testing

 

            Cllr Lloyd introduced this item and recommendation to Council arising from the meeting of Cabinet held on 22 March 2023, to support a water quality sampling in Langstone Harbour.

 

            Proposed by Councillor Lloyd and seconded by Councillor Bowdell, it was

 

RESOLVED that

 

            1.         The Cabinet Lead for Local Plan, Environment and Water Quality be authorised to work with Langstone Harbour Board to put in place a programme of water quality sampling in Langstone Harbour; and

 

            2.         Cabinet Lead for Local Plan, Environment and Water Quality be requested to report back to full Council on progress.

8 Responses To The Draft Water Resource Management Plan Full Council report (22-03-23) - WRMP responses endorsement v2 FINAL
Appendix A - Portsmouth Water DWMP consultation Response
Appendix B - Southern Water DWMP consultation Response
Appendix C - HBC WRMP consultation responses addendum (resident meeting)
Appendix D - Portsmouth Water letter FINAL
Appendix E - SOS DEFRA letter FINAL

Cllr Lloyd introduced this item and recommendation to Council to note and endorse the Council’s response to the draft Water Resource Management Plan.

 

RESOLVED that:

 

i.          the public meeting which took place on 15 February 2023 with representatives of Portsmouth Water and Southern Water about how water is provided in the future be noted;

 

ii.          the consultation responses, which were approved at Cabinet on 8 February 2023, to the Draft Water Resources Management Plans for Portsmouth Water (Appendix A) and Southern Water (Appendix B) and submitted to the two water companies, including the addendum (Appendix C) summarising the issues raised at the public meeting described in I be endorsed;

 

iii.         Note that Cabinet Delegated authority to the Cabinet Lead for the Local Plan, Environment and Water Quality (in consultation with the Leader) to  submit responses to future formal and informal consultations regarding the Budds Farm Water Recycling Project and that relevant officers would continue to feed in relevant information to the project be noted.

 

iv.         Endorse the letter from the Leader to the Chief Executive of Portsmouth Water seeking clarification as to whether recycled water would be provided to Portsmouth Water customers (Appendix D); and

 

v.         Endorse the letter from the Leader to the Secretary of State for the Environment Food and Rural Affairs and the Secretary of State for Levelling Up, Communities and Housing regarding the development of the Hampshire Water Recycling project (Appendix E).

 

9 Appointment of S151 Officer and Deputy Electoral Registration Officer Temp 151 and ERO Report

Proposed by Councillor Rennie and seconded by Cllr Crellin, it was

 

RESOLVED that

 

1.                  The Head of Corporate Finance be appointed S151 Officer until 3rd April 2023; and

 

2.         The Executive Head of Internal Services be appointed Deputy Electoral Registration Officer.

 

13 Acceptance of Minutes minute volume cover

Proposed by Councillor Keast and seconded by Councillor Sceal it was

 

RESOLVED that the minutes of Committees held since the last meeting of Council be received. The Council to receive the minutes of Committees held since the last meeting of the Council:

Meeting Attendees

Councillor Amy Redsull photo
Committee Member
Vice Chairman of Standards Committee
Councillor Amy Redsull

Labour

Present, as expected

Profile
Councillor Philip Munday photo
Committee Member
Group Leader
Councillor Philip Munday

Labour

Present, as expected

Profile
Committee Member
Councillor Tom Moutray

IG

Present, as expected

Councillor Alex Rennie photo
Committee Member
Leader of the Council
Councillor Alex Rennie

Conservative

Present, as expected

Profile
Councillor Brenda Linger photo
Committee Member
Vice Chairman of Audit and Finance Committee
Councillor Brenda Linger

Conservative

Present, as expected

Profile
Councillor David Guest photo
Committee Member
Vice Chairman of Planning Policy Committee
Councillor David Guest

Conservative

Present, as expected

Profile
Councillor David Keast photo
Committee Member
Chairman of Planning Committee
Councillor David Keast

Conservative

Present, as expected

Profile
Councillor Diana Patrick photo
Mayor
Chairman of Councillor Development Panel
Councillor Diana Patrick

Conservative

Present, as expected

Profile
Councillor Elaine Shimbart photo
Committee Member
Councillor Elaine Shimbart

Conservative

Apologies

Profile
Councillor Elizabeth Lloyd  (formerly known as Dianne) photo
Committee Member
Cabinet Lead for Planning, Environment and Water Quality
Councillor Elizabeth Lloyd (formerly known as Dianne)

Conservative

Present, as expected

Profile
Councillor Gwen Robinson photo
Committee Member
Deputy Leader of the Council, Cabinet Lead for Communities and Housing
Councillor Gwen Robinson

Conservative

Present, as expected

Profile
Councillor Husky Patel photo
Committee Member
Chairman of Planning Policy Committee
Councillor Husky Patel

Conservative

Apologies

Profile
Councillor Imogen Payter photo
Committee Member
Chairman of Licensing Committee
Councillor Imogen Payter

Conservative

Present, as expected

Profile
Councillor Julie Richardson photo
Committee Member
Assistant Cabinet Lead - Hayling Island Seafront and Tourism
Councillor Julie Richardson

Conservative

Present, as expected

Profile
Councillor Kristine Tindall photo
Committee Member
Councillor Kristine Tindall

Conservative

Present, as expected

Profile
Councillor Leah Turner photo
Committee Member
Chairman of Standards Committee
Councillor Leah Turner

Conservative

Present, as expected

Profile
Councillor Liz Fairhurst photo
Committee Member
Cabinet Lead for Coastal
Councillor Liz Fairhurst

Conservative

Present, as expected

Profile
Councillor Lulu Bowerman photo
Committee Member
Cabinet Lead for Commercial
Councillor Lulu Bowerman

Conservative

Apologies

Profile
Councillor Mike Sceal photo
Committee Member
Councillor Mike Sceal

Conservative

Present, as expected

Profile
Councillor Neil Bowdell photo
Committee Member
Cabinet Lead for Finance
Councillor Neil Bowdell

Conservative

Present, as expected

Profile
Councillor Pam Crellin photo
Committee Member
Chairman of Human Resources Committee
Councillor Pam Crellin

Conservative

Present, as expected

Profile
Councillor Peter Wade photo
Committee Member
Deputy Mayor of Havant
Councillor Peter Wade

Conservative

Present, as expected

Profile
Councillor Richard Kennett photo
Committee Member
Chairman of Overview and Scrutiny Committee
Councillor Richard Kennett

Conservative

Present, as expected

Profile
Councillor Richard Stone photo
Committee Member
Assisting Cabinet Lead - Coastal
Councillor Richard Stone

Conservative

Present, as expected

Profile
Councillor Rosy Raines photo
Deputy Mayor
Mayor of Havant
Councillor Rosy Raines

Conservative

Expected

Profile
Councillor Sarah Milne photo
Committee Member
Councillor Sarah Milne

Conservative

Present, as expected

Profile
Councillor Tony Denton photo
Committee Member
Councillor Tony Denton

Conservative

Apologies

Profile
Councillor Yvonne Weeks photo
Committee Member
Councillor Yvonne Weeks

Conservative

Present, as expected

Profile
Committee Member
Chairman of Audit and Finance Committee
Councillor Caren Diamond (Formerly known as Howard)

CON

Apologies

Committee Member
Councillor Clare Satchwell

CON

Present, as expected

Committee Member
Councillor Carly Scannell

CON

Apologies

Committee Member
Chairman of Standards Committee
Councillor Michael Wilson

CON

Present, as expected

Committee Member
Councillor David Jenner

CON

Expected

Committee Member
Chairman of Audit and Finance Committee
Councillor Mark Inkster

CON

Present, as expected

Committee Member
Councillor Gary Hughes

CON

Apologies

Committee Member
Cabinet Lead for Levelling-Up
Councillor Tim Pike

CON

Present, as expected

Public
Honorary Alderman
Honorary Alderman Brendan Gibb-Gray

CON

Expected

Secretary
Democratic & Electoral Services Manager
Jenni Harding

None

Expected

Secretary
Lauren Maidens

None

Expected

Council Staff
Executive Head of Commercial
Chris Bradley

None

Not required

Officer
Executive Head of Regeneration and Economic Development
Wayne Layton

None

Not required

Council Staff
Head of Coastal Partnership
Lyall Cairns

None

Not required

Officer
Executive Head of Internal Services
Matt Goodwin

None

Not required

Council Staff
Head of Strategic Commissioning
Claire Hughes

None

Not required

Council Staff
Interim Executive Head of Place
Neeru Kareer

None

Not required

Officer
Interim Chief Executive
Kim Sawyer

None

Not required

Officer
Interim Legal Services Manager
Mark Watkins

None

Not required

Council Staff
Jane McEvoy

None

Not required

Secretary
Democratic Services Officer
Emma Carlyle

None

Expected

Public
Honoraray Alderman
Honorary Alderman Ralph Cousins

None

Expected

Officer
Caroline Harvey

None

Not required

Public
Public Copies (Council and Cabinet)

None

Expected

Secretary
Democratic Services Officer
Mark Gregory

None

Expected

Source

This meeting detail is from Havant Borough Council website