Havant Borough Council
Councillors:
36
Wards:
17
Committees:
35
Meetings (2025):
87
Meetings (2024):
96
Meeting
Council - Havant
Meeting Times
Scheduled Time
Start:
Wednesday, 31st July 2024
5:30 PM
Wednesday, 31st July 2024
5:30 PM
End:
Wednesday, 31st July 2024
9:30 PM
Wednesday, 31st July 2024
9:30 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
31 Jul 2024
31 Jul 2024
Location:
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Meeting Attendees
Officer
Executive Head of Regeneration, Economic Development and Preventative Services
Wayne Layton
Not required
Officer
Executive Head of Internal Services
Matt Goodwin
Not required
Council Staff
Personal Assistant
Jane McEvoy
Not required
Council Staff
Head of Coastal Partnership
Lyall Cairns
Eastern Solent Coastal Partnership
Not required
Committee Member
Chairman of Governance Committee
Committee Member
Cabinet Lead for Regeneration & Communities
Committee Member
Chairman of Overview and Scrutiny Committee
Committee Member
Vice Chairman of Planning Committee
Committee Member
Cabinet Lead for Climate Emergency, Environment & Water Quality (Climate Change Champion)
Public
Honoraray Alderman
Honorary Alderman Ralph Cousins
Expected
Public
Honorary Alderman
Honorary Alderman Ken Smith
Expected
Officer
Communications, Engagement and Insight Manager
Caroline Harvey
Not required
Public
Public Copies (Council and Cabinet)
Expected
Committee Member
Mayor of Havant
Committee Member
Cabinet Lead for Community Assets
Committee Member
Leader of the Reform UK Party
Committee Member
Cabinet Lead for Housing
Committee Member
Leader of the Conservative Party
Secretary
Democratic Services Officer
Emma Carlyle
Expected
Secretary
Democratic Services Officer
Mark Gregory
Expected
Secretary
Democratic & Electoral Services Manager
Jenni Harding
Expected
Secretary
Democratic Services Officer
Lauren Maidens
Expected
Committee Member
Leader of the Council - Cabinet Lead for Corporate Strategy. Performance, and External Relations, Chairman of Human Resources Committee
Committee Member
Leader of the Green Party & Cabinet Lead Commercial
Committee Member
Deputy Mayor of the Council and Vice Chairman of Licensing Committee
Committee Member
Chairman of Licensing Committee
Committee Member
Councillor Elizabeth Lloyd (formerly known as Dianne)
Independent for Stakes
Present, as expected
View Profile
Committee Member
Cabinet Lead for Planning and Environment and Chairman of Planning Committee
Committee Member
Deputy Leader of the Council and Cabinet Lead for Finance, Leader of Liberal Democratic Party
Agenda
0
PART 1 (Items open for public attendance)
1
Apologies for Absence
To receive any apologies for absence.
Minutes
Apologies for absence were received from Councillors Collings, Fairhurst and Robert.
2
Declarations of Interests
To receive and note any disclosable pecuniary interests from councillors. In accordance with the Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interest (DPI) that they may have in respect of any matter for consideration on this agenda. Any councillor with a DPI must not participate in any discussion or vote regarding that matter and they must also withdraw from the meeting immediately before consideration of the matter.
Councillors are further invited to disclose any personal or prejudicial interests which may be relevant to any matter on this agenda. Participation in the meeting and vote shall depend upon the nature of the interest.
Councillors should refer to the declaration of interest flowchart and raise any queries with the Monitoring Officer in advance of the meeting.
Members are reminded that they should re-declare their interest before consideration of the item or as soon as the interest becomes apparent and if appropriate, withdraw from the room immediately thereafter.
Councillors are further invited to disclose any personal or prejudicial interests which may be relevant to any matter on this agenda. Participation in the meeting and vote shall depend upon the nature of the interest.
Councillors should refer to the declaration of interest flowchart and raise any queries with the Monitoring Officer in advance of the meeting.
Members are reminded that they should re-declare their interest before consideration of the item or as soon as the interest becomes apparent and if appropriate, withdraw from the room immediately thereafter.
Minutes
There were no declarations of interests from the members present relating to matters on the agenda.
3
Confirmation of Previous Minutes
To confirm the minutes of the last meeting of the Council held on 15 May 2024 as a true record.
Attachments:
- Document Minutes - Council 15 May 2024 23 Jul 2024
Minutes
RESOLVED that the minutes of the last meeting of the Council held on 15 May 2024 be approved as a correct record and be signed by the Mayor.
4
Appointment of Deputy Mayor
To appoint a Member of the Council to be Deputy Mayor.
Minutes
Proposed by Councillor Munday and seconded by Councillor Horton.
RESOLVED that Councillor Faiz be elected Deputy Mayor for the Borough of Havant for 2024/25.
RESOLVED that Councillor Faiz be elected Deputy Mayor for the Borough of Havant for 2024/25.
5
Public Participation Under Part B of Council Standing Orders
To deal with any public questions or requests to address (including summary texts) received by the Democratic Services Manager no later than12 noon, 4 clear working days before the meeting. For a Wednesday meeting, this would mean that questions and requests to speak must be received by no later than 12 noon on the Wednesday in the week before the meeting (subject to there being no intervening bank holidays etc).
For further details see the below public participation section of this summons/agenda.
For further details see the below public participation section of this summons/agenda.
Minutes
There were no public questions or requests to address Council received in accordance with the requirements of these Standing Orders.
6
Cabinet/Board/Committee Recommendations
To consider any recommendations from the Cabinet and any of the Boards or Committees.
Cabinet – 17 July 2024
Revenue (Cost of Service and Funding) Capital and Treasury Outturn Report 2023/24.
Council is recommended to ratify the use of £1.1M reserves for the financial year 2023/2024
Housing Strategy
Council is recommended to resolve that the Borough’s Housing Strategy 2024 to 2029, be adopted as part of the Council’s policy framework.
Havant Train Station Footbridge
Council is recommended to:
1. Approve the use of £2.8m of Capital Resources to be funded by the Council’s Community Infrastructure Levy to contribute to the replacement of the footbridge at Havant Railway Station.
2. Delegate authority to the Executive Head of Regeneration, Economic Development and Preventative Services in consultation with the Section 151 Officer and Cabinet Lead for Regeneration to negotiate and enter into a funding agreement with Hampshire County Council.
3. Delegate authority to be given to the S151 Officer to amend the Council’s Capital Programme as appropriate.
Cabinet – 17 July 2024
Revenue (Cost of Service and Funding) Capital and Treasury Outturn Report 2023/24.
Council is recommended to ratify the use of £1.1M reserves for the financial year 2023/2024
Housing Strategy
Council is recommended to resolve that the Borough’s Housing Strategy 2024 to 2029, be adopted as part of the Council’s policy framework.
Havant Train Station Footbridge
Council is recommended to:
1. Approve the use of £2.8m of Capital Resources to be funded by the Council’s Community Infrastructure Levy to contribute to the replacement of the footbridge at Havant Railway Station.
2. Delegate authority to the Executive Head of Regeneration, Economic Development and Preventative Services in consultation with the Section 151 Officer and Cabinet Lead for Regeneration to negotiate and enter into a funding agreement with Hampshire County Council.
3. Delegate authority to be given to the S151 Officer to amend the Council’s Capital Programme as appropriate.
Minutes
There were 3 Cabinet / Board / Committee recommendations for Council to consider at this meeting.
(1) Revenue (Cost of Service and Funding) Capital and Treasury Outturn Report 2023/24
Councillor Philippa Gray introduced the item and recommendations to Council arising from the meeting of Cabinet held on 17 July 2024, seeking the agreement of Full Council to ratify the use of £1.1M reserves for the financial year 2023/2024.
The members considered the options set out in the Cabinet report and following a vote, Council:
RESOLVED that the use of £1.1M reserves for the financial year 2023/2024 be ratified.
(2) Housing Strategy 2024/2029
Councillor Amy Redsull introduced the item and recommendations to Council arising from the meeting of Cabinet held on 17 July 2024, seeking the agreement of Full Council to adopt the Council’s Housing Strategy for 2024 to 2029.
The members considered the options set out in the Cabinet report and following a vote, Council
RESOLVED that the Borough’s Housing Strategy 2024 to 2029, be adopted as part of the Council’s policy framework.
(3) Replacement of Havant Train Station Footbridge
Councillor Gillian Harris introduced the item and recommendations to Council arising from the meeting of Cabinet held on 17 July 2024, seeking the agreement of Full Council to agree the use of Council funds to replace the footbridge over the railway line at Havant Railway Station.
The members considered the options set out in the Cabinet report and following a vote, Council
RESOLVED that:
A. the use of £2.8m of Capital Resources to be funded by the Council’s Community Infrastructure Levy to contribute to the replacement of the footbridge at Havant Railway Station be approved;
B. authority be delegated to the Executive Head of Regeneration, Economic Development and Preventative Services in consultation with the Section 151 Officer and Cabinet Lead for Regeneration to negotiate and enter into a funding agreement with Hampshire County Council; and
C. authority be delegated to the Section 151 Officer to amend the Council’s Capital Programme as appropriate.
(1) Revenue (Cost of Service and Funding) Capital and Treasury Outturn Report 2023/24
Councillor Philippa Gray introduced the item and recommendations to Council arising from the meeting of Cabinet held on 17 July 2024, seeking the agreement of Full Council to ratify the use of £1.1M reserves for the financial year 2023/2024.
The members considered the options set out in the Cabinet report and following a vote, Council:
RESOLVED that the use of £1.1M reserves for the financial year 2023/2024 be ratified.
(2) Housing Strategy 2024/2029
Councillor Amy Redsull introduced the item and recommendations to Council arising from the meeting of Cabinet held on 17 July 2024, seeking the agreement of Full Council to adopt the Council’s Housing Strategy for 2024 to 2029.
The members considered the options set out in the Cabinet report and following a vote, Council
RESOLVED that the Borough’s Housing Strategy 2024 to 2029, be adopted as part of the Council’s policy framework.
(3) Replacement of Havant Train Station Footbridge
Councillor Gillian Harris introduced the item and recommendations to Council arising from the meeting of Cabinet held on 17 July 2024, seeking the agreement of Full Council to agree the use of Council funds to replace the footbridge over the railway line at Havant Railway Station.
The members considered the options set out in the Cabinet report and following a vote, Council
RESOLVED that:
A. the use of £2.8m of Capital Resources to be funded by the Council’s Community Infrastructure Levy to contribute to the replacement of the footbridge at Havant Railway Station be approved;
B. authority be delegated to the Executive Head of Regeneration, Economic Development and Preventative Services in consultation with the Section 151 Officer and Cabinet Lead for Regeneration to negotiate and enter into a funding agreement with Hampshire County Council; and
C. authority be delegated to the Section 151 Officer to amend the Council’s Capital Programme as appropriate.
7
Mayor's Report
For Council to receive and have opportunity to ask questions on the Mayor’s report.
Attachments:
- Document MAYORS REPORT 31 JULY 24 23 Jul 2024
Minutes
The Mayor had nothing further to add to his published report and there were no questions from members present.
8
Leader and Cabinet Lead Report Questions (CSO 14)
The Leader and Cabinet Leads may introduce their portfolio reports following which 15 minutes of question time may commence.
A Councillor may ask the Leader of the Council or a Cabinet Lead a question in respect of the content of their reports submitted to Full Council.
A Councillor may ask the Leader of the Council or a Cabinet Lead a question in respect of the content of their reports submitted to Full Council.
Attachments:
- Document Cover Sheet 23 Jul 2024
- Document Leader of the Council - Phil Munday 23 Jul 2024
- Document Councillor Philippa Gray 23 Jul 2024
- Document Councillor Richard Brown 23 Jul 2024
- Document Councillor Paul Gray 23 Jul 2024
- Document Councillor Gillian Harris 23 Jul 2024
- Document Councillor Grainne Rason 23 Jul 2024
- Document Councillor Amy Redsull 23 Jul 2024
Minutes
The Council considered the published Cabinet Lead reports.
In addition to his published report, the leader thanked all parties for their contribution to the cross-party response not to support to Southern Water’s Havant Thicket Reservoir proposal and reported:
1. that the Council will need work hard to meet the challenge of the new housing targets reported by the Deputy Prime Minister;
2. that the Council will need to consider the impact of the devolution proposals on the Council and its residents;
3. that the priorities for next few years will be brought to a future Full Council meeting; and
4. on plans to encourage greater engagement with the residents of the Borough.
There were no other additions to Cabinet Lead reports.
The Cabinet Leads took questions from Councillors on their published reports, which were duly responded to within the meeting.
In addition to his published report, the leader thanked all parties for their contribution to the cross-party response not to support to Southern Water’s Havant Thicket Reservoir proposal and reported:
1. that the Council will need work hard to meet the challenge of the new housing targets reported by the Deputy Prime Minister;
2. that the Council will need to consider the impact of the devolution proposals on the Council and its residents;
3. that the priorities for next few years will be brought to a future Full Council meeting; and
4. on plans to encourage greater engagement with the residents of the Borough.
There were no other additions to Cabinet Lead reports.
The Cabinet Leads took questions from Councillors on their published reports, which were duly responded to within the meeting.
9
Questions at Council (CSO 15)
To receive written questions from Councillors submitted to the Monitoring Officer before 12 noon 5 clear working days before the meeting (subject to there being no bank holiday, this day would generally be the Tuesday in the week before the meeting).
The total time for questions under Council Standing Order 15 shall be 15 minutes.
The total time for questions under Council Standing Order 15 shall be 15 minutes.
Minutes
There were no questions received from Councillors under the provision of this standing order.
10
Notice of Motions (CSO18)
To deal with the attached motions received from Councillors by 12 noon 7 clear working days before the meeting.
1 Debate not Hate
1 Debate not Hate
Attachments:
- Document Notice of Motion to Council - Debate not Hate 23 Jul 2024
Minutes
Council considered the motion proposed by Councillor Robinson and seconded by Councillor Munday relating to the Local Government Association’s “Debate not Hate” campaign.
The Mayor advised that he had accepted a request from Councillor Fairhurst, that the motion be proposed by Councillor Robinson, in her absence.
The following amendment, which was circulated at the meeting, was proposed by Councillor Munday and seconded by Councillor Philippa Gray
“Recommendation c) be amended to read:
c) That the leader of the council writes to the minister for Local Government to ask for change to legislation so that home addresses of councillors are not published by default.”
Following a debate, Council agreed the amendment as it was felt that a Councillor should be able to choose whether to publish their home address.
There being no other amendments, Council
RESOLVED that:
A. sign up to the LGAs Debate not Hate campaign which aims to raise public awareness of the role of councillors in local communities, encourage healthy debate, and improve the response and support to those in public life facing abuse and intimidation;
B. that all group leaders write to their leaders of national parties to request their support for the LGAs Debate not Hate;
C. that the leader of the council writes to the minister for Local Government to ask for change to legislation so that home addresses of councillors are not published by default;
D. to work with the Hampshire and Isle of Wight Police and Crime Commissioner to ensure there is a clear and join- up mechanism for reporting threats and other concerns about the safety of councillors and their families; and
E. that all councillors and officers are reminded of the process of how to report incidents of harassment and abuse.
F. that security and wellbeing resources are made available to all councillors through the member portal and indeed as part of the 2024 Member Induction programme.
The Mayor advised that he had accepted a request from Councillor Fairhurst, that the motion be proposed by Councillor Robinson, in her absence.
The following amendment, which was circulated at the meeting, was proposed by Councillor Munday and seconded by Councillor Philippa Gray
“Recommendation c) be amended to read:
c) That the leader of the council writes to the minister for Local Government to ask for change to legislation so that home addresses of councillors are not published by default.”
Following a debate, Council agreed the amendment as it was felt that a Councillor should be able to choose whether to publish their home address.
There being no other amendments, Council
RESOLVED that:
A. sign up to the LGAs Debate not Hate campaign which aims to raise public awareness of the role of councillors in local communities, encourage healthy debate, and improve the response and support to those in public life facing abuse and intimidation;
B. that all group leaders write to their leaders of national parties to request their support for the LGAs Debate not Hate;
C. that the leader of the council writes to the minister for Local Government to ask for change to legislation so that home addresses of councillors are not published by default;
D. to work with the Hampshire and Isle of Wight Police and Crime Commissioner to ensure there is a clear and join- up mechanism for reporting threats and other concerns about the safety of councillors and their families; and
E. that all councillors and officers are reminded of the process of how to report incidents of harassment and abuse.
F. that security and wellbeing resources are made available to all councillors through the member portal and indeed as part of the 2024 Member Induction programme.
11
Special Urgency Decisions
In accordance with Council Standing Order 83.2, any decisions taken as a matter of urgency must be reported to the next available meeting of the Full Council, together with the reasons for urgency.
Minutes
There were no special urgency decisions for consideration by Council for this meeting.
12
Changes to Appointments
Members are requested to approve:
a) the appointment of Councillors to those Committees and Boards as set out in the Committee, Outside Body & Sundry Appointments made by Full Council for 2024/2025
b) that all appointments, shall remain in place until the next Annual meeting of the Council
a) the appointment of Councillors to those Committees and Boards as set out in the Committee, Outside Body & Sundry Appointments made by Full Council for 2024/2025
b) that all appointments, shall remain in place until the next Annual meeting of the Council
Attachments:
- Document Committee, Outside Body & Sundry Appointments made by Full Council July 2024 23 Jul 2024
Minutes
RESOLVED that the appointment of Councillors to those Committees, Boards, Outside Bodies and Sundry Appointments as set out in Appendix A for this municipal year be approved.
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