Havant Borough Council
Councillors:
36
Wards:
17
Committees:
35
Meetings (2025):
87
Meetings (2024):
96
Meeting
Council - Havant
Meeting Times
Scheduled Time
Start:
Wednesday, 20th November 2024
5:30 PM
Wednesday, 20th November 2024
5:30 PM
End:
Wednesday, 20th November 2024
9:30 PM
Wednesday, 20th November 2024
9:30 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
20 Nov 2024
20 Nov 2024
Location:
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Meeting Attendees
Committee Member
Cabinet Lead for Regeneration & Communities
Committee Member
Chairman of Overview and Scrutiny Committee
Committee Member
Armed Forces Champion
Committee Member
Vice Chairman of Planning Committee
Committee Member
Councillor Elizabeth Lloyd (formerly known as Dianne)
Independent for Stakes
Present, as expected
View Profile
Committee Member
Leader of the Council - Cabinet Lead for Corporate Strategy. Performance, and External Relations, Chairman of Human Resources Committee
Committee Member
Cabinet Lead for Climate Emergency, Environment & Water Quality (Climate Change Champion)
Committee Member
Deputy Leader of the Council and Cabinet Lead for Finance, Leader of Liberal Democratic Party
Committee Member
Chairman of Governance Committee
Committee Member
Leader of the Conservative Party
Secretary
Democratic Services Officer
Emma Carlyle
Present, as expected
Secretary
Democratic Services Officer
Mark Gregory
Present, as expected
Secretary
Democratic & Electoral Services Manager
Jenni Harding
Expected
Secretary
Democratic Services Officer
Lauren Maidens
Expected
Officer
Executive Head of Regeneration, Economic Development and Preventative Services
Wayne Layton
Not required
Council Staff
Head of Coastal Partnership
Lyall Cairns
Eastern Solent Coastal Partnership
Not required
Council Staff
Personal Assistant
Jane McEvoy
Not required
Public
Honoraray Alderman
Honorary Alderman Ralph Cousins
Expected
Public
Honorary Alderman
Honorary Alderman Ken Smith
Expected
Officer
Communications, Engagement and Insight Manager
Caroline Harvey
Not required
Public
Public Copies (Council and Cabinet)
Expected
Committee Member
Leader of the Reform UK Party
Committee Member
Cabinet Lead for Community Assets
Committee Member
Chairman of Licensing Committee
Committee Member
Deputy Mayor of the Council and Vice Chairman of Licensing Committee
Committee Member
Cabinet Lead for Planning and Environment and Chairman of Planning Committee
Committee Member
Cabinet Lead for Housing
Officer
Executive Head of Internal Services
Matt Goodwin
Not required
Committee Member
Mayor of Havant
Committee Member
Leader of the Green Party & Cabinet Lead Commercial
Agenda
0
PART 1 (Items open for public attendance)
1
Apologies for Absence
To receive any apologies for absence.
Minutes
Apologies for absence were received from Councillors Robinson and Wade.
2
Declarations of Interests
To receive and note any disclosable pecuniary interests from councillors. In accordance with the Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interest (DPI) that they may have in respect of any matter for consideration on this agenda. Any councillor with a DPI must not participate in any discussion or vote regarding that matter and they must also withdraw from the meeting immediately before consideration of the matter.
Councillors are further invited to disclose any personal or prejudicial interests which may be relevant to any matter on this agenda. Participation in the meeting and vote shall depend upon the nature of the interest.
Councillors should refer to the declaration of interest flowchart and raise any queries with the Monitoring Officer in advance of the meeting.
Members are reminded that they should re-declare their interest before consideration of the item or as soon as the interest becomes apparent and if appropriate, withdraw from the room immediately thereafter.
Councillors are further invited to disclose any personal or prejudicial interests which may be relevant to any matter on this agenda. Participation in the meeting and vote shall depend upon the nature of the interest.
Councillors should refer to the declaration of interest flowchart and raise any queries with the Monitoring Officer in advance of the meeting.
Members are reminded that they should re-declare their interest before consideration of the item or as soon as the interest becomes apparent and if appropriate, withdraw from the room immediately thereafter.
Minutes
There were no declarations of interests from the members present relating to matters on the agenda.
3
Confirmation of Previous Minutes
To confirm the minutes of the last meeting of the Council held on 25 September 2024 as a true record.
Attachments:
- Document Minutes of Previous Meeting 12 Nov 2024
Minutes
Councillor Rason raised the date of the end of the Southern Water consultation should read 04 December 2024.
Subject to the minor amendment raised during the meeting, the minutes of the last meeting of the Council held on 25 September 2024 were approved as a correct record.
Subject to the minor amendment raised during the meeting, the minutes of the last meeting of the Council held on 25 September 2024 were approved as a correct record.
4
Public Participation Under Part B of Council Standing Orders
To deal with any public questions or requests to address (including summary texts) received by the Democratic Services Manager no later than12 noon, 4 clear working days before the meeting. For a Wednesday meeting, this would mean that questions and requests to speak must be received by no later than 12 noon on the Wednesday in the week before the meeting (subject to there being no intervening bank holidays etc).
For further details see the below public participation section of this summons/agenda.
For further details see the below public participation section of this summons/agenda.
Minutes
There were no public questions or requests to address Council received in accordance with the requirements of these Standing Orders.
5
Cabinet/Board/Committee Recommendations
To consider any recommended minutes from the Cabinet and any of the Boards or Committees.
There are none.
There are none.
Minutes
There were no Cabinet, board or committee recommendations for Council to consider at this meeting.
6
Mayor's Report
For Council to receive and have opportunity to ask questions on the Mayor’s report.
Attachments:
- Document Mayors Report 20 November 24 12 Nov 2024
Minutes
In the absence of the Mayor, the Deputy Mayor provided opportunity for members to ask questions and confirmed a written response would be provided.
7
Leader and Cabinet Lead Report Questions (CSO 14)
The Leader and Cabinet Leads may introduce their portfolio reports following which 15 minutes of question time may commence.
A Councillor may ask the Leader of the Council or a Cabinet Lead a question in respect of the content of the portfolio reports of the Cabinet submitted to Full Council.
A Councillor may ask the Leader of the Council or a Cabinet Lead a question in respect of the content of the portfolio reports of the Cabinet submitted to Full Council.
Attachments:
- Document Cover Sheet 12 Nov 2024
- Document Leader of the Council - Phil Munday 12 Nov 2024
- Document Councillor Philippa Gray 12 Nov 2024
- Document Councillor Richard Brown 12 Nov 2024
- Document Councillor Paul Gray 12 Nov 2024
- Document Councillor Gillian Harris 12 Nov 2024
- Document Councillor Grainne Rason 12 Nov 2024
- Document Councillor Amy Redsull 12 Nov 2024
Minutes
Members considered the published Cabinet Lead reports.
In addition to his published report, Councillor Munday provided an update on steps being taken to improve interactions with County Councillors and residents. Meetings have already taken place with residents in Hayling Island and St Faiths.
Cllr Munday further confirmed there were visits to schools and meetings with the wider community being undertaken as part of the work around the Wellbeing Strategy to find out what the barriers are to people living an active lifestyle.
Councillor Rason reminded members to have a look at the Water Resource Management Plan, write to DEFRA and notify our MPs in relation to their opposition to a reverse osmosis recycled sewage effluent treatment plant planned for our area.
Councillor Redsull thanked the Housing Options Team in relation to their work in reducing the number of housing register applications to only 3 waiting to be assessed.
Councillor Brown informed members, he queried future funding of a dedicated anti-social police (ASP) officer for Havant with the Police & Crime Commissioner, who confirmed a decision is pending from the Home Office.
The Cabinet Leads then took questions from Councillors on their published reports.
A request for clarification by Councillor Fairhurst in relation to Councillor Brown’s report under heading Development Management, which was pledged to be clarified in writing by the Head of Place.
Councillor Paul Gray pledged a written response to Councillor Horton in relation to his query on there being no Revenues and Benefits key performance indicators for new claims and change of circumstances.
All other questions were duly responded to within the meeting.
In addition to his published report, Councillor Munday provided an update on steps being taken to improve interactions with County Councillors and residents. Meetings have already taken place with residents in Hayling Island and St Faiths.
Cllr Munday further confirmed there were visits to schools and meetings with the wider community being undertaken as part of the work around the Wellbeing Strategy to find out what the barriers are to people living an active lifestyle.
Councillor Rason reminded members to have a look at the Water Resource Management Plan, write to DEFRA and notify our MPs in relation to their opposition to a reverse osmosis recycled sewage effluent treatment plant planned for our area.
Councillor Redsull thanked the Housing Options Team in relation to their work in reducing the number of housing register applications to only 3 waiting to be assessed.
Councillor Brown informed members, he queried future funding of a dedicated anti-social police (ASP) officer for Havant with the Police & Crime Commissioner, who confirmed a decision is pending from the Home Office.
The Cabinet Leads then took questions from Councillors on their published reports.
A request for clarification by Councillor Fairhurst in relation to Councillor Brown’s report under heading Development Management, which was pledged to be clarified in writing by the Head of Place.
Councillor Paul Gray pledged a written response to Councillor Horton in relation to his query on there being no Revenues and Benefits key performance indicators for new claims and change of circumstances.
All other questions were duly responded to within the meeting.
8
Questions at Council (CSO 15)
To receive written questions from Councillors submitted to the Democratic Services Manager before 12 noon 5 clear working days before the meeting (subject to there being no bank holiday, this day would generally be the Tuesday in the week before the meeting).
The total time for questions under Standing Order 15 shall be 15 minutes.
The total time for questions under Standing Order 15 shall be 15 minutes.
Minutes
There were no questions received from Councillors under the provision of this standing order.
9
Notice of Motions (CSO18)
To deal with the attached motion received from Councillors by 12 noon 7 clear working days before the meeting.
1 Declare a Climate Emergency
1 Declare a Climate Emergency
Attachments:
- Document Motion to Declare a Climate Emergency in the Borough of Havant 12 Nov 2024
Minutes
Council considered the published motion proposed by Councillor Rason and seconded by Councillor Lloyd.
Following a debate, with only one abstention; Council voted to agree the motion.
It was therefore,
RESOLVED:
a) to declare a climate emergency and acknowledge the need for urgent and transformative action to tackle the climate crisis, in order to mitigate against and adapt to the effects of the climate crisis.
b) to show leadership in this regard within our own estate and in the messaging, we give to our residents, and to work with others where appropriate supporting their efforts.
Following a debate, with only one abstention; Council voted to agree the motion.
It was therefore,
RESOLVED:
a) to declare a climate emergency and acknowledge the need for urgent and transformative action to tackle the climate crisis, in order to mitigate against and adapt to the effects of the climate crisis.
b) to show leadership in this regard within our own estate and in the messaging, we give to our residents, and to work with others where appropriate supporting their efforts.
10
Special Urgency Decisions
In accordance with Council Standing Orders, any decisions taken as a matter of urgency must be reported to the next available meeting of the Full Council, together with the reasons for urgency.
There are none.
There are none.
Minutes
There were no special urgency decisions for consideration by Council for this meeting.
11
Strategic Commissioning and Reserves
Council is recommended to:
1. Approve the transfer of £210,000 of reserves to the Strategic Commissioning Reserve.
2. Approve the use of £450,000 of Financial Resilience Reserve to cover the loss of recycling credits from Hampshire County Council.
3. Delegate authority to the Section 151 Officer to amend the 2024/25 revenue budget to reflect the use of additional reserves.
1. Approve the transfer of £210,000 of reserves to the Strategic Commissioning Reserve.
2. Approve the use of £450,000 of Financial Resilience Reserve to cover the loss of recycling credits from Hampshire County Council.
3. Delegate authority to the Section 151 Officer to amend the 2024/25 revenue budget to reflect the use of additional reserves.
Attachments:
- Document Strategic Services Commissioning and Reserves 12 Nov 2024
Minutes
Councillor Philippa Gray introduced the item and recommendations from the report, seeking the agreement of Full Council to approve the transfer of funds from reserves and a delegation of authority to the Section 151 Officer.
Members considered the options as set out in the published report and following debate and a vote, Council
RESOLVED to
1. approve the transfer of £210,000 of reserves to the Strategic Commissioning Reserve.
2. approve the use of £450,000 of Financial Resilience Reserve to cover the loss of recycling credits from Hampshire County Council.
3. delegate authority to the Section 151 Officer to amend the 2024/25 revenue budget to reflect the use of additional reserves.
Members considered the options as set out in the published report and following debate and a vote, Council
RESOLVED to
1. approve the transfer of £210,000 of reserves to the Strategic Commissioning Reserve.
2. approve the use of £450,000 of Financial Resilience Reserve to cover the loss of recycling credits from Hampshire County Council.
3. delegate authority to the Section 151 Officer to amend the 2024/25 revenue budget to reflect the use of additional reserves.
12
Political Balance of the Council
Recommended that Council approves the number of seats to be allocated to each group and members as set in Appendix A.
Attachments:
- Document Political Balance of the Council Report 20 Nov 2024 12 Nov 2024
- Document Appendix A - Calculation of the Political Balance 20 Nov 2024 12 Nov 2024
Minutes
Councillor Munday introduced the item and recommendations from the report, seeking the agreement to the number of seats to be allocated to each political party following a recent change in group membership.
Members considered the options as set out in the published report and following a vote, Council
RESOLVED to
approve the number of seats to be allocated to each group and members as set in Appendix A.
Members considered the options as set out in the published report and following a vote, Council
RESOLVED to
approve the number of seats to be allocated to each group and members as set in Appendix A.
13
Committee Appointments
Recommended that the Council approves the appointment of Councillors, Chairmen and Vice-Chairmen to those Committees and sundry appointments as set out in Appendix A for this municipal year.
Attachments:
- Document Committee Appointments Report 12 Nov 2024
- Document Committee, Outside Body & Sundry Appointments made by Full Council 20 Nov 2024 12 Nov 2024
Minutes
Councillor Munday introduced the item and recommendations from the report, seeking the agreement to the number of committee seats to be allocated to members.
Members considered the options as set out in the published report and following a vote, Council
Recommended that the Council approves the appointment of Councillors, Chairmen and Vice-Chairmen to those Committees and sundry appointments as set out in Appendix A for this municipal year.
Members considered the options as set out in the published report and following a vote, Council
Recommended that the Council approves the appointment of Councillors, Chairmen and Vice-Chairmen to those Committees and sundry appointments as set out in Appendix A for this municipal year.
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