Havant Borough Council
Councillors:
36
Wards:
17
Committees:
35
Meetings (2025):
87
Meetings (2024):
96
Meeting
Council - Havant
Meeting Times
Scheduled Time
Start:
Wednesday, 19th March 2025
5:30 PM
Wednesday, 19th March 2025
5:30 PM
End:
Wednesday, 19th March 2025
9:30 PM
Wednesday, 19th March 2025
9:30 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
19 Mar 2025
19 Mar 2025
Location:
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Meeting Attendees
Council Staff
Head of Coastal Partnership
Lyall Cairns
Eastern Solent Coastal Partnership
Not required
Committee Member
Cabinet Lead for Regeneration & Communities
Committee Member
Armed Forces Champion
Committee Member
Vice Chairman of Planning Committee
Committee Member
Councillor Elizabeth Lloyd (formerly known as Dianne)
Independent for Stakes
Present, as expected
View Profile
Committee Member
Deputy Leader of the Council and Cabinet Lead for Finance, Leader of Liberal Democratic Party
Committee Member
Cabinet Lead for Housing
Committee Member
Leader of the Conservative Party
Secretary
Democratic Services Officer
Emma Carlyle
Present, as expected
Secretary
Democratic Services Officer
Mark Gregory
Present, as expected
Secretary
Democratic & Electoral Services Manager
Jenni Harding
Expected
Committee Member
Chairman of Governance Committee
Secretary
Democratic Services Officer
Lauren Maidens
Expected
Officer
Executive Head of Regeneration, Economic Development and Preventative Services
Wayne Layton
Not required
Officer
Executive Head of Internal Services
Matt Goodwin
Not required
Public
Honoraray Alderman
Honorary Alderman Ralph Cousins
Expected
Public
Honorary Alderman
Honorary Alderman Ken Smith
Expected
Officer
Communications, Engagement and Insight Manager
Caroline Harvey
Not required
Public
Public Copies (Council and Cabinet)
Expected
Committee Member
Chairman of Overview and Scrutiny Committee
Committee Member
Mayor of Havant
Committee Member
Cabinet Lead for Community Assets
Committee Member
Deputy Mayor of the Council and Vice Chairman of Licensing Committee
Committee Member
Cabinet Lead for Planning and Environment and Chairman of Planning Committee
Committee Member
Leader of the Green Party & Cabinet Lead Commercial
Committee Member
Leader of the Reform UK Party
Committee Member
Chairman of Licensing Committee
Committee Member
Leader of the Council - Cabinet Lead for Corporate Strategy. Performance, and External Relations, Chairman of Human Resources Committee
Council Staff
Personal Assistant
Jane McEvoy
Not required
Committee Member
Cabinet Lead for Climate Emergency, Environment & Water Quality (Climate Change Champion)
Agenda
0
PART 1 (Items open for public attendance)
1
Apologies for Absence
To receive any apologies for absence.
Minutes
There were no apologies for absence received from Councillors for this meeting.
2
Declarations of Interests
To receive and note any disclosable pecuniary interests from councillors. In accordance with the Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interest (DPI) that they may have in respect of any matter for consideration on this agenda. Any councillor with a DPI must not participate in any discussion or vote regarding that matter and they must also withdraw from the meeting immediately before consideration of the matter.
Councillors are further invited to disclose any personal or prejudicial interests which may be relevant to any matter on this agenda. Participation in the meeting and vote shall depend upon the nature of the interest.
Councillors should refer to the declaration of interest flowchart and raise any queries with the Monitoring Officer in advance of the meeting.
Members are reminded that they should re-declare their interest before consideration of the item or as soon as the interest becomes apparent and if appropriate, withdraw from the room immediately thereafter.
Councillors are further invited to disclose any personal or prejudicial interests which may be relevant to any matter on this agenda. Participation in the meeting and vote shall depend upon the nature of the interest.
Councillors should refer to the declaration of interest flowchart and raise any queries with the Monitoring Officer in advance of the meeting.
Members are reminded that they should re-declare their interest before consideration of the item or as soon as the interest becomes apparent and if appropriate, withdraw from the room immediately thereafter.
Minutes
The Mayor informed Council that in respect of item 6 on the agenda, Local Government Reorganisation, the Monitoring Officer has considered the position in respect of Disclosable Pecuniary Interests for all elected members and particularly those that hold a seat in more than one Hampshire authority.
Having carefully considered the nature of the interest and the matter for discussion this evening, the Monitoring officer confirmed it was appropriate in all the circumstances to issue a dispensation to allow those members who are elected to multiple authorities, to contribute and vote on the item.
All other elected members of the Council, do not have a Disclosable Pecuniary Interest in respect of their Havant Councillor allowances, and as such do not need a dispensation.
Councillor’s Name
Agenda Item No.
Pecuniary or Non Pecuniary Interest
Reason
Councillors Collings, Redsull
6
Pecuniary
Has employment with a local authority that is affected by the Local Government Reorganisation.
Having carefully considered the nature of the interest and the matter for discussion this evening, the Monitoring officer confirmed it was appropriate in all the circumstances to issue a dispensation to allow those members who are elected to multiple authorities, to contribute and vote on the item.
All other elected members of the Council, do not have a Disclosable Pecuniary Interest in respect of their Havant Councillor allowances, and as such do not need a dispensation.
Councillor’s Name
Agenda Item No.
Pecuniary or Non Pecuniary Interest
Reason
Councillors Collings, Redsull
6
Pecuniary
Has employment with a local authority that is affected by the Local Government Reorganisation.
3
Confirmation of Previous Minutes
To confirm the minutes of the last meeting of the Council held on 26 February 2025 as a true record.
Attachments:
- Document Minutes of Previous Meeting 11 Mar 2025
Minutes
The recording of the meeting of the Council held on 26 February 2025 relating to minute 72 were reviewed in relation to a query raised of a pledge made by the Leader to review parking charges in his response to issues raised during debate. The minutes were not amended as a result.
The minutes of the last meeting of the Council held on 26 February 2025 were approved as a correct record and signed by the Chairman.
The minutes of the last meeting of the Council held on 26 February 2025 were approved as a correct record and signed by the Chairman.
4
Public Participation Under Part B of Council Standing Orders
To deal with any public questions or requests to address (including summary texts) received by the Democratic Services Manager no later than12 noon, 4 clear working days before the meeting. For a Wednesday meeting, this would mean that questions and requests to speak must be received by no later than 12 noon on the Wednesday in the week before the meeting (subject to there being no intervening bank holidays etc).
For further details see the below public participation section of this summons/agenda.
For further details see the below public participation section of this summons/agenda.
Minutes
There were no public questions or requests to address Council received in accordance with the requirements of these Standing Orders.
5
Cabinet/Board/Committee Recommendations
To consider any recommended minutes from the Cabinet and any of the Boards or Committees.
1. Terms of Reference – Shareholder Sub Committee
Shareholder Sub Committee – 19 February 2025
Recommend that Council adopts the updated terms of reference for the Shareholder Sub-Committee at Appendix 1.
2. Quarter 3 Revenue and Capital Budget Monitoring Report 2024/25
Cabinet – 05 March 2025
Recommend that Council:
a. approves the draw down of £2m from the Councils Financial Management Reserve to fund the anticipated overspend.
b. supports the Leader writing a letter to the Secretary of State for Housing, Communities and Local Government to seek further financial support with which to manage the ongoing local housing crisis and tackle ever increasing demands on temporary accommodation.
3. Consultation on Draft Building a Better Future Plan
Cabinet – 05 March 2025
Recommend to Council that
a) the Housing Delivery Position Statement be withdrawn; and
b) to delegate authority to the Executive Head of Place, following consultation with the Leader of the Council, to make any necessary amendments to the documents above. These shall be limited to minor updates and editing, changes and correction of any errors and shall not change the substance of the material.
4. Review of the Hackney Carriage and Private Hire Licensing Fees following public consultation
Licensing Committee – Thursday 06 March 2025
Recommend to Council that:
the agreed fees are adopted and implemented for the financial year commencing 1 April 2025.
1. Terms of Reference – Shareholder Sub Committee
Shareholder Sub Committee – 19 February 2025
Recommend that Council adopts the updated terms of reference for the Shareholder Sub-Committee at Appendix 1.
2. Quarter 3 Revenue and Capital Budget Monitoring Report 2024/25
Cabinet – 05 March 2025
Recommend that Council:
a. approves the draw down of £2m from the Councils Financial Management Reserve to fund the anticipated overspend.
b. supports the Leader writing a letter to the Secretary of State for Housing, Communities and Local Government to seek further financial support with which to manage the ongoing local housing crisis and tackle ever increasing demands on temporary accommodation.
3. Consultation on Draft Building a Better Future Plan
Cabinet – 05 March 2025
Recommend to Council that
a) the Housing Delivery Position Statement be withdrawn; and
b) to delegate authority to the Executive Head of Place, following consultation with the Leader of the Council, to make any necessary amendments to the documents above. These shall be limited to minor updates and editing, changes and correction of any errors and shall not change the substance of the material.
4. Review of the Hackney Carriage and Private Hire Licensing Fees following public consultation
Licensing Committee – Thursday 06 March 2025
Recommend to Council that:
the agreed fees are adopted and implemented for the financial year commencing 1 April 2025.
Minutes
There were 5 Cabinet / Board / Committee recommendations for Council to consider at this meeting.
(1) Shareholder sub-committee - Terms of Reference
Councillor Munday introduced the item and recommendations to Council arising from the meeting of the Shareholder Sub-Committee held on 19 February 2025 seeking the agreement of Full Council to adopt the recommendation as set out in the report to the committee.
The members considered the options set out in the report and following a vote, Council
RESOLVED to
adopt the updated terms of reference for the Shareholder Sub-Committee at Appendix 1.
(2) Quarter 3 Revenue and Capital Budget Monitoring Report 2024/25
Councillor Philippa Gray introduced the item and recommendations to Council arising from the meeting of Cabinet held on 05 March 2025, highlighting a spend of £21.3m delivering services this year, although there are also increased investment income and seeking the agreement of Full Council to approve the recommendations as set out in the report to Cabinet.
The greatest cost pressure arises from increased temporary accommodation and homelessness, costs of which are outside of our control, however work is being undertaken locally to minimise this budget pressure, but it is known that this work will still not be enough to fully meet this increasing cost.
The members considered the options set out in the report and following debate and a vote, Council
RESOLVED to
a.approve the draw down of £2m from the Councils Financial Management Reserve to fund the anticipated overspend.
b.support the Leader writing a letter to the Secretary of State for Housing, Communities and Local Government to seek further financial support with which to manage the ongoing local housing crisis and tackle ever increasing demands on temporary accommodation.
(3) Consultation on Draft Building a Better Future Plan.
Councillor Munday introduced the item and recommendations to Council arising from the meeting of Cabinet held on 05 March 2025, highlighting the need for all members and residents to engage in the public consultation on the Building a Better Future Plan and in seeking the agreement of Full Council to agree recommendation A as set out in the report to Cabinet.
It was confirmed for members that recommendation B in the published agenda was a matter for the Executive and as such, this matter had already been resolved that the meeting of Cabinet on 05 March 2025.
The members considered the options set out in the report and following a vote, Council
RESOLVED
that the Housing Delivery Position Statement be withdrawn.
(4) Review of the Hackney Carriage and Private Hire Licensing Fees following public consultation
Councillor Redsull introduced the item and recommendations to Council arising from the meeting of the Licensing Committee held on 06 March 2025, seeking the agreement of Full Council to agree the recommendation as set out in the report to the committee.
The members considered the options set out in the report and following a vote, Council
RESOLVED that
the agreed fees are adopted and implemented for the financial year commencing 1 April 2025
(5) Pay Policy Statement
Councillor Coates introduced the item and recommendations to Council arising from the meeting of the HR Committee held on 29 January 2025, seeking the agreement of Full Council to approve the recommendation as set out in the report to the committee.
The members considered the options set out in the report and following a vote, in which there were 4 abstentions, Council
RESOLVED to
approve the 2025/26 Pay Policy Statement.
(1) Shareholder sub-committee - Terms of Reference
Councillor Munday introduced the item and recommendations to Council arising from the meeting of the Shareholder Sub-Committee held on 19 February 2025 seeking the agreement of Full Council to adopt the recommendation as set out in the report to the committee.
The members considered the options set out in the report and following a vote, Council
RESOLVED to
adopt the updated terms of reference for the Shareholder Sub-Committee at Appendix 1.
(2) Quarter 3 Revenue and Capital Budget Monitoring Report 2024/25
Councillor Philippa Gray introduced the item and recommendations to Council arising from the meeting of Cabinet held on 05 March 2025, highlighting a spend of £21.3m delivering services this year, although there are also increased investment income and seeking the agreement of Full Council to approve the recommendations as set out in the report to Cabinet.
The greatest cost pressure arises from increased temporary accommodation and homelessness, costs of which are outside of our control, however work is being undertaken locally to minimise this budget pressure, but it is known that this work will still not be enough to fully meet this increasing cost.
The members considered the options set out in the report and following debate and a vote, Council
RESOLVED to
a.approve the draw down of £2m from the Councils Financial Management Reserve to fund the anticipated overspend.
b.support the Leader writing a letter to the Secretary of State for Housing, Communities and Local Government to seek further financial support with which to manage the ongoing local housing crisis and tackle ever increasing demands on temporary accommodation.
(3) Consultation on Draft Building a Better Future Plan.
Councillor Munday introduced the item and recommendations to Council arising from the meeting of Cabinet held on 05 March 2025, highlighting the need for all members and residents to engage in the public consultation on the Building a Better Future Plan and in seeking the agreement of Full Council to agree recommendation A as set out in the report to Cabinet.
It was confirmed for members that recommendation B in the published agenda was a matter for the Executive and as such, this matter had already been resolved that the meeting of Cabinet on 05 March 2025.
The members considered the options set out in the report and following a vote, Council
RESOLVED
that the Housing Delivery Position Statement be withdrawn.
(4) Review of the Hackney Carriage and Private Hire Licensing Fees following public consultation
Councillor Redsull introduced the item and recommendations to Council arising from the meeting of the Licensing Committee held on 06 March 2025, seeking the agreement of Full Council to agree the recommendation as set out in the report to the committee.
The members considered the options set out in the report and following a vote, Council
RESOLVED that
the agreed fees are adopted and implemented for the financial year commencing 1 April 2025
(5) Pay Policy Statement
Councillor Coates introduced the item and recommendations to Council arising from the meeting of the HR Committee held on 29 January 2025, seeking the agreement of Full Council to approve the recommendation as set out in the report to the committee.
The members considered the options set out in the report and following a vote, in which there were 4 abstentions, Council
RESOLVED to
approve the 2025/26 Pay Policy Statement.
6
Local Government Reorganisation
Attachments:
- Document Local Government Reorganisation v2 11 Mar 2025
- Document Appendix A - Local Government Reorganisation - Interim Submission 11 Mar 2025
- Document Appendix 1 - Ministerial letter 16 Dec 24 11 Mar 2025
- Document Appendix 2 - Ministerial letter 5 Feb 2025 11 Mar 2025
- Document Appendix 3 - Interim Letter Submission HIOW_v0.4_07032025 11 Mar 2025
Minutes
Council agreed to the Mayor’s proposal that standing orders be suspended as set out by the Mayor and in line with the contents of the published report, to allow for members to discuss Local Government Reorganisation.
Councillor Munday introduced the report in relation to Local Government Reorganisation, following which, members were provided an opportunity to ask questions of the Leader for up to 30 minutes, during which questions were responded to within the meeting by the Leader of the Council and the Chief Executive where appropriate.
Following questions and answers normal rules of debate resumed and in accordance with the constitution, members debated the matter, considered the options in the report and following a vote in which there were 5 abstentions, Council
RESOLVED to
1. Consider the Cabinet report of 20 March 2025 attached as Appendix A and make any comments for Cabinet to consider.
2. Acknowledge that Cabinet will approve the submission of the interim local government reorganisation proposal that has been developed in Hampshire and Isle of Wight to the Government.
The Mayor announced a 5 minute comfort break.
Councillor Munday introduced the report in relation to Local Government Reorganisation, following which, members were provided an opportunity to ask questions of the Leader for up to 30 minutes, during which questions were responded to within the meeting by the Leader of the Council and the Chief Executive where appropriate.
Following questions and answers normal rules of debate resumed and in accordance with the constitution, members debated the matter, considered the options in the report and following a vote in which there were 5 abstentions, Council
RESOLVED to
1. Consider the Cabinet report of 20 March 2025 attached as Appendix A and make any comments for Cabinet to consider.
2. Acknowledge that Cabinet will approve the submission of the interim local government reorganisation proposal that has been developed in Hampshire and Isle of Wight to the Government.
The Mayor announced a 5 minute comfort break.
7
Mayor's Report
For Council to receive and have opportunity to ask questions on the Mayor’s report.
Attachments:
- Document MAYORS REPORT 26 MARCH 25 11 Mar 2025
Minutes
The Mayor thanked Councillors who donated their own money to the Mayor’s charity.
The Mayor had nothing further to add to his published report and there were no questions from members present.
The Mayor had nothing further to add to his published report and there were no questions from members present.
8
Leader and Cabinet Lead Report Questions (CSO 14)
The Leader and Cabinet Leads may introduce their portfolio reports following which 15 minutes of question time may commence.
A Councillor may ask the Leader of the Council or a Cabinet Lead a question in respect of the content of the reports of the Cabinet submitted to Full Council.
A Councillor may ask the Leader of the Council or a Cabinet Lead a question in respect of the content of the reports of the Cabinet submitted to Full Council.
Attachments:
- Document Cover Sheet 11 Mar 2025
- Document Leader of the Council - Phil Munday 11 Mar 2025
- Document Councillor Philippa Gray 11 Mar 2025
- Document Councillor Richard Brown 11 Mar 2025
- Document Councillor Gillian Harris 11 Mar 2025
- Document Councillor Grainne Rason 11 Mar 2025
- Document Councillor Amy Redsull 11 Mar 2025
Minutes
Council considered the published reports from the Leader of the Council and Cabinet Leads. The Mayor informed members that there was no report from Councillor Paul Gray for this meeting.
In addition to published reports, Councillor Redsull provided an update on her report and thanked officers for their work in her portfolio.
Councillor Rason thanked the Coastal Partnership for their time in providing a tour of sites in Hayling Island and helped in her understanding of the challenges of protection our coastal heritage.
Councillor Rason further reported the success of the photography competition.
Councillor Harris added that the Youth Hub has been shortlisted for the Local Government Association Awards.
The Leader and Cabinet Leads took questions from Councillors on their published reports,
Councillor Munday pledged to review the public statement in relation to the costs of Electric Vehicle Charging and confirm to Councillor Collings in any discrepancy in the costs published.
Councillor Munday pledged to review future content of his report in relation to including information relating to important meetings that he attends or holds on behalf of the Council.
Councillor Harris pledged to respond in writing to Councillor Lloyd’s request that Elizabeth Road playpark to be completed before the school’s Summer holiday.
Councillor Brown pledged to respond in writing to Councillor Keast and Councillor Lloyd in response to their queries asking what the costs noted for Hayling Island Seafront signage in his report were for.
The remaining questions were duly responded to within the meeting.
In addition to published reports, Councillor Redsull provided an update on her report and thanked officers for their work in her portfolio.
Councillor Rason thanked the Coastal Partnership for their time in providing a tour of sites in Hayling Island and helped in her understanding of the challenges of protection our coastal heritage.
Councillor Rason further reported the success of the photography competition.
Councillor Harris added that the Youth Hub has been shortlisted for the Local Government Association Awards.
The Leader and Cabinet Leads took questions from Councillors on their published reports,
Councillor Munday pledged to review the public statement in relation to the costs of Electric Vehicle Charging and confirm to Councillor Collings in any discrepancy in the costs published.
Councillor Munday pledged to review future content of his report in relation to including information relating to important meetings that he attends or holds on behalf of the Council.
Councillor Harris pledged to respond in writing to Councillor Lloyd’s request that Elizabeth Road playpark to be completed before the school’s Summer holiday.
Councillor Brown pledged to respond in writing to Councillor Keast and Councillor Lloyd in response to their queries asking what the costs noted for Hayling Island Seafront signage in his report were for.
The remaining questions were duly responded to within the meeting.
9
Questions at Council (CSO 15)
To receive written questions from Councillors submitted to the Monitoring Officer before 12 noon 5 clear working days before the meeting (subject to there being no bank holiday, this day would generally be the Tuesday in the week before the meeting).
The total time for questions under Standing Order 15 shall be 15 minutes.
The total time for questions under Standing Order 15 shall be 15 minutes.
Minutes
There were no questions received from Councillors under the provision of this standing order.
10
Notice of Motions (CSO18)
To deal with the attached motions received from Councillors by 12 noon 7 clear working days before the meeting.
Minutes
10
Armed Forces Covenant
Members are requested to:
Request that the Council continues to recognise the importance of this community covenant and in doing so encourages letting agents in the Havant Borough area to sign the Armed Forces Covenant and apply for formal accreditation through the Defence Employers Recognition Scheme.
Request that the Council continues to recognise the importance of this community covenant and in doing so encourages letting agents in the Havant Borough area to sign the Armed Forces Covenant and apply for formal accreditation through the Defence Employers Recognition Scheme.
Attachments:
- Document Armed Forces Covenant Motion to Council 11 Mar 2025
Minutes
Council considered the published motion proposed by Councillor Coates and seconded by Councillor Fairhurst, entitled encourage Letting agents in the Havant Borough area to sign the Armed Forces Covenant and apply for formal accreditation through the Defence Employers Recognition Scheme.
Following a debate Council voted to agree the motion. It was therefore,
RESOLVED
that the Council continues to recognise the importance of this community covenant and in doing so encourages letting agents in the Havant Borough area to sign the Armed Forces Covenant and apply for formal accreditation throughthe Defence Employers Recognition Scheme.
Following a debate Council voted to agree the motion. It was therefore,
RESOLVED
that the Council continues to recognise the importance of this community covenant and in doing so encourages letting agents in the Havant Borough area to sign the Armed Forces Covenant and apply for formal accreditation throughthe Defence Employers Recognition Scheme.
11
Special Urgency Decisions
To note any urgent decisions made in accordance with Budget and Policy Framework Standing Order 19.
None to report
None to report
Minutes
There were no special urgency decisions for consideration by Council for this meeting.
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