Havant Borough Council
Councillors:
36
Wards:
17
Committees:
35
Meetings (2025):
88
Meetings (2024):
96
Meeting
Council - Havant
Meeting Times
Scheduled Time
Start:
Wednesday, 21st June 2023
5:30 PM
Wednesday, 21st June 2023
5:30 PM
End:
Wednesday, 21st June 2023
9:30 PM
Wednesday, 21st June 2023
9:30 PM
Actual Time
Started:
Wednesday, 21st June 2023
12:00 AM
Wednesday, 21st June 2023
12:00 AM
Finished:
Wednesday, 21st June 2023
12:00 AM
Wednesday, 21st June 2023
12:00 AM
Meeting Status
Status:
Confirmed
Confirmed
Date:
21 Jun 2023
21 Jun 2023
Location:
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Meeting Attendees
Committee Member
Chairman of Overview and Scrutiny Committee
Committee Member
Armed Forces Champion
Committee Member
Vice Chairman of Planning Committee
Committee Member
Leader of the Council - Cabinet Lead for Corporate Strategy. Performance, and External Relations, Chairman of Human Resources Committee
Committee Member
Cabinet Lead for Housing
Secretary
Democratic & Electoral Services Manager
Jenni Harding
Expected
Committee Member
Councillor Elizabeth Lloyd (formerly known as Dianne)
Independent for Stakes
Present, as expected
View ProfileCommittee Member
Councillor Tom Moutray
Apologies
Committee Member
Leader of the Conservative Party
Committee Member
Councillor Carly Scannell
Present, as expected
Secretary
Democratic Services Officer
Emma Carlyle
Expected
Secretary
Democratic Services Officer
Mark Gregory
Expected
Secretary
Lauren Maidens
Expected
Council Staff
Executive Head of Commercial
Chris Bradley
Not required
Officer
Executive Head of Regeneration and Economic Development
Wayne Layton
Not required
Council Staff
Head of Coastal Partnership
Lyall Cairns
Eastern Solent Coastal Partnership
Not required
Officer
Executive Head of Internal Services
Matt Goodwin
Not required
Council Staff
Head of Strategic Commissioning
Claire Hughes
Not required
Council Staff
Jane McEvoy
Not required
Public
Honorary Alderman
Honorary Alderman Brendan Gibb-Gray
Expected
Public
Honoraray Alderman
Honorary Alderman Ralph Cousins
Expected
Public
Honorary Alderman
Honorary Alderman Ken Smith
Expected
Officer
Caroline Harvey
Not required
Public
Public Copies (Council and Cabinet)
Expected
Committee Member
Chairman of Governance Committee
Committee Member
Deputy Leader of the Council, Cabinet Lead for Finance, Leader of Liberal Democratic Party, Vice Chairman of Human Resources Committee
Committee Member
Cabinet Lead for Regeneration & Communities
Committee Member
Cabinet Lead for Climate Emergency, Environment & Water Quality (Climate Change Champion)
Agenda
1
Apologies for Absence
To receive any apologies for absence.
Minutes
Apologies for absence were received from Councillors Denton, Moutray, Rason, Turner and Wade.
2
Declarations of Interests
To receive any declarations of interests from Members.
Minutes
There were no declarations of interests relating to any items on the agenda from the members present.
3
Confirmation of Previous Minutes
To confirm the minutes of the last meeting of the Council held on 17 May 2023 as a true record.
Attachments:
- Document Published Minutes of Annual Council 17 May 2023 13 Jun 2023
Minutes
Proposed by Councillor Kennett and seconded by Councillor Sceal, the minutes of the last meeting of the Council held on 17 May 2023 were approved as a correct record.
4
New Councillors Introductions
The Mayor to give the recently elected Councillors an opportunity to introduce themselves.
Minutes
Newly elected members, Councillors James Blades, Ryan Brent, Andy Briggs, Mark Coates, Paul Gray, Philippa Gray and Gillian Harris introduced themselves to Members.
5
Mayor's Report
For Council to receive and have opportunity to ask questions on the Mayor’s report.
Attachments:
- Document Mayors Report 21 JUNE 23 13 Jun 2023
Minutes
The Mayor did not wish to add to her published report and there were no questions from members present.
6
Public Speaking under Standing Orders 27.5 & 28
To deal with any public questions or address submitted in accordance with the requirements of Standing Orders 27.5 or 28, which is to deal with public questions or address notified no later than 12 noon three working days before the meeting.
Minutes
There were no public questions or requests to address Council received in accordance with the requirements of these Standing Orders.
7
Cabinet/Board/Committee Recommendations
To consider any recommendations from the Cabinet and any of the Boards or Committees.
Minutes
There were no Cabinet / Board / Committee recommendations for Council to consider at this meeting.
8
Leader's Report
For Council to receive and have opportunity to ask questions on the Leader’s report.
Attachments:
- Document Leader of the Council - Alex Rennie Cabinet Lead Report May 23 AD1 13 Jun 2023
Minutes
There was nothing the Leader wished to add to his published report.
Councillors asked the Leader questions on his report, which were duly responded to within the meeting.
Councillors asked the Leader questions on his report, which were duly responded to within the meeting.
9
Cabinet Lead Reports
For Council to receive and have opportunity to ask questions on the Cabinet Lead’s reports.
Attachments:
- Document Councillor Neil Bowdell - Full Council June 2023 13 Jun 2023
- Document Councillor Lulu Bowerman - Full Council June 2023 13 Jun 2023
- Document Councillor Liz Fairhurst - Full Council June 2023 13 Jun 2023
- Document Councillor Elizabeth Lloyd - Full Council June 2023 13 Jun 2023
- Document Councillor Gwen Robinson - Cabinet Lead report June 2023 13 Jun 2023
Minutes
The Cabinet Leads took questions from Councillors on their published reports, which were duly responded to within the meeting.
Councillor Bowdell updated his report highlighting the importance for members to ensure they read the code of conduct.
Following a question from Councillor Philippa Gray to Councillor Robinson, in relation to the Bidbury Mead Play Area design plans. Councillor Robinson confirmed a written response will be provided outside of the meeting, following a review of any legal restrictions by the Monitoring Officer.
Councillor Bowdell updated his report highlighting the importance for members to ensure they read the code of conduct.
Following a question from Councillor Philippa Gray to Councillor Robinson, in relation to the Bidbury Mead Play Area design plans. Councillor Robinson confirmed a written response will be provided outside of the meeting, following a review of any legal restrictions by the Monitoring Officer.
10
Questions Under Standing Order 27.4.1
To receive questions from Councillors in accordance with the requirements of Standing Order 27.4.1.
Minutes
There were no questions received under the provision of this standing order.
11
Urgent Questions Under Standing Order 27.4.2
To receive urgent questions from Councillors submitted in accordance with the requirements of Standing Order 27.4.2.
Attachments:
- Document Urgent Questions and Responses 16 Jul 2023
Minutes
There was one urgent question received from Councillor Brent in accordance with this standing order, which was responded to within the meeting by Councillor Fairhurst as relevant Cabinet Lead.
A summary of the question and response is attached with the minutes of this meeting.
A summary of the question and response is attached with the minutes of this meeting.
12
Notice of Motions under Standing Order 14.1
To deal with any motions from Councillors received by 12 noon, at least six clear working days before the meeting in accordance with standing order 14.1.
1. Motion submitted by Councillor Fairhurst / Councillor Payter
2. Motion submitted by Councillor Munday / Councillor Paul Gray
1. Motion submitted by Councillor Fairhurst / Councillor Payter
2. Motion submitted by Councillor Munday / Councillor Paul Gray
Attachments:
- Document Motion from Cllr Fairhurst to Full Council June 2023 13 Jun 2023
- Document Motion from Cllr Munday to Full Council 21 June 2023 13 Jun 2023
Minutes
A motion in relation to the Langstone Mill Pond was proposed by Councillor Fairhurst and seconded by Councillor Payter, following debate and a vote, Council:
RESOLVED
To seek support and funding from the Environment Agency and other key stakeholders for a long-term solution by undertaking a Chichester Harbour Environment and Investment Adaptation Strategy. This should include the holistic assessment of the long-term management and enhancement of the wildlife within the Langstone Mill Pond that supports the network of habitats and species within the Harbour.
To write to the Environment Agency, Chichester Harbour Conservancy and Natural England to express the strong democratic support for the protection of the Langstone Mill Pond through sea defences.
A second motion in relation to signage at Hayling Island beach was proposed by Councillor Munday and seconded by Councillor Paul Gray. Following debate and a vote, Council:
RESOLVED
To investigate the installation of electronic signage on Beachlands, Hayling Island, in order to give beachgoers timely and accurate sewage pollution warnings. This can be achieved by connecting to Southern Water’s Beachbouy software via the internet in order to access the most current data.
Before implementing this proposal, funding would need to be agreed and secured for this initiative through either
· Agreement of the Cabinet to invest in the initiative with the expectation that income from advertising revenue would cover costs
· Contribution to costs from Southern Water
· Or alternative funding could be secured through crowdfunding.
RESOLVED
To seek support and funding from the Environment Agency and other key stakeholders for a long-term solution by undertaking a Chichester Harbour Environment and Investment Adaptation Strategy. This should include the holistic assessment of the long-term management and enhancement of the wildlife within the Langstone Mill Pond that supports the network of habitats and species within the Harbour.
To write to the Environment Agency, Chichester Harbour Conservancy and Natural England to express the strong democratic support for the protection of the Langstone Mill Pond through sea defences.
A second motion in relation to signage at Hayling Island beach was proposed by Councillor Munday and seconded by Councillor Paul Gray. Following debate and a vote, Council:
RESOLVED
To investigate the installation of electronic signage on Beachlands, Hayling Island, in order to give beachgoers timely and accurate sewage pollution warnings. This can be achieved by connecting to Southern Water’s Beachbouy software via the internet in order to access the most current data.
Before implementing this proposal, funding would need to be agreed and secured for this initiative through either
· Agreement of the Cabinet to invest in the initiative with the expectation that income from advertising revenue would cover costs
· Contribution to costs from Southern Water
· Or alternative funding could be secured through crowdfunding.
13
Appointments
Members are requested to approve:
a) the appointment of Councillors to those Committees and Boards as set out in the Committee Appointments for 2023/2024
b) that all appointments, shall remain in place until the next Annual meeting of the Council
a) the appointment of Councillors to those Committees and Boards as set out in the Committee Appointments for 2023/2024
b) that all appointments, shall remain in place until the next Annual meeting of the Council
Attachments:
- Document Restricted enclosure 13 Jun 2023
- Document Schedule of Committee Appointments 2023-2024 13 Jun 2023
Minutes
Proposed by Councillor Stone, seconded by Councillor Sceal, it was:
RESOLVED that
a) the appointment of Councillors to those Committees and Boards as set out in the Committee Appointments for 2023/2024
b) that all appointments, shall remain in place until the next Annual meeting of the Council
RESOLVED that
a) the appointment of Councillors to those Committees and Boards as set out in the Committee Appointments for 2023/2024
b) that all appointments, shall remain in place until the next Annual meeting of the Council
14
Acceptance of Minutes
The Council to receive the minutes of Committees held since the last meeting of Council:
1.
Cabinet on Wednesday, 15th March, 2023
2.
Planning Committee on Thursday, 16th March, 2023
3.
Overview and Scrutiny Committee on Monday, 20th March, 2023
4.
Cabinet on Wednesday, 22nd March, 2023
5.
Planning Committee on Thursday, 6th April, 2023
6.
Shareholder Sub Committee on Wednesday, 24th May, 2023
7.
Planning Policy Committee on Tuesday, 30th May, 2023
1.
Cabinet on Wednesday, 15th March, 2023
2.
Planning Committee on Thursday, 16th March, 2023
3.
Overview and Scrutiny Committee on Monday, 20th March, 2023
4.
Cabinet on Wednesday, 22nd March, 2023
5.
Planning Committee on Thursday, 6th April, 2023
6.
Shareholder Sub Committee on Wednesday, 24th May, 2023
7.
Planning Policy Committee on Tuesday, 30th May, 2023
Attachments:
- Document minute volume cover 13 Jun 2023
Minutes
Proposed by Councillor Kennett and seconded by Councillor Keast, it was
RESOLVED that the minutes of Committees held since the last meeting of Council be received.
RESOLVED that the minutes of Committees held since the last meeting of Council be received.
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