Meeting

To receive any apologies for absence.

To receive and note any disclosable pecuniary interests from councillors. In accordance with the Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interest (DPI) that they may have in respect of any matter for consideration on this agenda. Any councillor with a DPI must not participate in any discussion or vote regarding that matter and they must also withdraw from the meeting immediately before consideration of the matter.

Councillors are further invited to disclose any personal or prejudicial interests which may be relevant to any matter on this agenda. Participation in the meeting and vote shall depend upon the nature of the interest.

Councillors should refer to the declaration of interest flowchart and raise any queries with the Monitoring Officer in advance of the meeting.

Members are reminded that they should re-declare their interest before consideration of the item or as soon as the interest becomes apparent and if appropriate, withdraw from the room immediately thereafter.

To confirm the minutes of the last meeting of the Council held on 18 June 2025 as a true record.

To deal with any public questions or requests to address (including summary texts) received by the Democratic Services Manager no later than12 noon, 4 clear working days before the meeting. For a Wednesday meeting, this would mean that questions and requests to speak must be received by no later than 12 noon on the Wednesday in the week before the meeting (subject to there being no intervening bank holidays etc).

For further details see the below public participation section of this summons/agenda.

To consider any recommended minutes from the Cabinet and any of the Boards or Committees.

Cabinet – 9 July 2025

1. Honorary Alderman Protocol

Council is recommended to adopt the Alderman/Alderwoman protocol as set out in Appendix A of the report submitted to Cabinet on 9 July 2025.

2. Annual Review of Community Infrastructure Levy Spending and Update to the Community Infrastructure Levy Spending Protocol

Council is recommended to:

1) to endorse the Community Infrastructure Levy spends which took place during the 2024/2025 year and the positive impact on the borough’s infrastructure;

2) to approve the Community Infrastructure Levy Spending Protocol 2025 as set out in Appendix 2 for use in CIL spending decisions.

3) to grant delegated authority to the Strategic Planning Manger to amend the CIL Spending Protocol, following consultation with the Cabinet Lead for Planning and Environment. Such changes shall be limited to:

a. minor updates and editing, changes and correction of any errors and shall not change the substance of the material;

b. updates to accommodate national or local changes in regulation, guidance or procedures; and

c. amending the Annual Funding Awards criteria and categories for the Neighbourhood Portion as set out in Part 4 of the CIL Spending Protocol where scrutiny by the Overview and Scrutiny Committee suggests this should be the case.

4) to grant delegated authority to the Strategic Planning Manager, following consultation with the Cabinet Lead for Planning and Environment to prepare guidance and relevant processes for the implementation and administration of Community Infrastructure Levy spending decisions.

5) to grant delegated authority to the Strategic Planning Manager, following consultation with the Cabinet Lead for Planning and Environment, to approve Interim Strategic Community Infrastructure Levy spends with a value up to £10,000.

6) to grant delegated authority to the Strategic Planning Manager to approve Interim Strategic Portion Community Infrastructure Levy spends of between £10,000 up to £50,000, following consultation with the Cabinet Lead for Planning and Environment and the Section 151 Officer.

7) to grant delegated authority to the Chief Executive to approve Interim Strategic Portion Community Infrastructure Levy spends of £50,000 and above following consultation with the Cabinet Lead for Planning and Environment and Section 151 Officer.

8) to delegate authority to the Section 151 Officer to amend the capital programme in line with any in-year adjustments arising out of recommendations 5-7.

9) to grant delegated authority to the Strategic Planning Manager, following consultation with the relevant Cabinet Lead for Planning and Environment, to determine applications for spends from the Neighbourhood Portion; subject to total expenditure not exceeding that set out in the Capital Spending Programme for the stated year.

For Council to receive and have opportunity to ask questions on the Mayor’s report.

The Leader and Cabinet Leads may introduce their portfolio reports following which 15 minutes of question time may commence.

A Councillor may ask the Leader of the Council or a Cabinet Lead a question in respect of the content of the portfolio reports of the Cabinet submitted to Full Council.

To receive written questions from Councillors submitted to the Monitoring Officer before 12 noon 5 clear working days before the meeting (subject to there being no bank holiday, this day would generally be the Tuesday in the week before the meeting).

The total time for questions under Standing Order 15 shall be 15 minutes.

To note any urgent decisions made in accordance with Budget and Policy Framework Standing Order 19.

None to report