This is a meeting of the Council of Hart Borough Council held on the 27th Jul 2023.

The last meeting of the Council was on the 22nd Feb 2024, and the next meeting will be 24th Apr 2024.

Meeting Status

Confirmed

Agenda Published

Yes

Decisions Published

No

Minutes Published

Yes

Meeting Location

Council Chamber

Meeting Recordings

We know of no meeting recordings. If you know of one, let us know.

Agenda

Item Title Minutes
1 MINUTES OF PREVIOUS MEETING Minutes , 18/05/2023 Council
Minutes of Previous Meeting
23 05 18 AGM Written Response to Question Minute 6

The Minutes of the Meeting of 18 May 2023 and the Minutes of the Extraordinary Meeting held on 18 May 2023 were confirmed and signed as a correct record.

 

2 APOLOGIES FOR ABSENCE

Apologies were received from Councillors Bailey, Butler, Dorn, Hale and Oliver.

 

 

3 DECLARATIONS OF INTEREST

Cllr Farmer declared a non-pecuniary interest in Minute 22 as Chairman of Hart Swimming Club, which rented space at Hart Leisure Centre.

 

Cllr Butcher declared an interest in Minute 22 as this related to his substantive business interests, although it would be unlikely he would be involved in the work outlined in the Motion.

 

4 COUNCIL PROCEDURE RULE 12 - QUESTIONS BY THE PUBLIC

No questions had been received from members of the public.

 

 

5 COUNCIL PROCEDURE RULE 14 - QUESTIONS BY MEMBERS

No questions had been received from members.

 

 

6 CHAIRMAN'S ANNOUNCEMENTS

The Chairman’s engagements since the last meeting were noted:

 

7 June:           Berkeley Homes - Handover of the Hartland Village Community Training Hub to Men's Sheds 

11 June:         Mayor of Basingstoke Coronation Civic Sunday Service 

14 June:         Fleet Social Bowling Club Centenary Celebrations 

15 June:         Minley Station Beating Retreat and Cocktail Party at Gibraltar Barracks 

19 June:         Basingstoke & Deane Armed Forces Day Flag Raising Ceremony 

24 June:         Royal British Legion Annual Poppy Appeal Garden Party 

25 June:         Lions Funfest at Yateley Manor School 

26 June:         HM Lord-Lieutenant of Hampshire Reception for Civic Heads 

6 July:            St Nicholas School Prize Giving Ceremony 

7 July:            Duke of Edinburgh Gold Award Holders' Reception at the Great Hall in Winchester 

11 July:          Test Valley Borough Council Civic Service

 

The Chairman announced his Charities for the year:

 

Vision For Youth, based in Yateley

Fleet Phoenix, based in Fleet

 

The Chairman also wished to encourage employers within Hart to become Armed Forces Covenant champions.

7 CABINET MEMBERS' ANNOUNCEMENTS

The Leader of the Council, and Portfolio Holder for Strategic Direction, and Partnerships, Councillor Neighbour???reported that the County Deal was no longer being taken forward 

The Deputy Leader and Portfolio Holder for Finance, Councillor Radley?reported that Members would have seen from Overview & Scrutiny minutes that the outturn against budget for 2022/23 showed an underspend of £1.3M, primarily due to good financial management and increased income from interest.? Most of this had been transferred to reserves, Members were to bear in mind that the resultant increase in contracted inflation meant that this would likely be required to meet costs in 2023/24. 

The Portfolio Holder for Communities, Councillor Bailey. In Cllr Bailey’s absence, the Leader reminded Members that there was funding available in household support funds and that residents in need could be referred to [email protected], and Officers would help them to access available funding relative to their needs 

The Portfolio Holder for Digital and Communications, Councillor Clarke thanked Members for taking the time to have their photographs taken before the Council meeting.? Members were also informed that the new look Hart News would be delivered to week commencing 31 July.?? 

The Portfolio Holder for Planning Policy and Place, Councillor Cockarill??reported that there was approximately a month left to run on the Local Cycling and Walking Infrastructure (LCWIP) consultation.? To date, there had been around 200 responses to the consultation, which was in line with the number received by both and Basingstoke & Deane.? It was questioned whether the figure was felt to be light and what was proposed to be done to increase the number of responses within Hart.? ? 

The Portfolio Holder for Regulatory, Councillor Collins?had nothing to report 

The Portfolio Holder for Community Safety and Development Management, Councillor Oliver was absent from the meeting? 

The Portfolio Holder for Climate Change and Corporate Services, Councillor Quarterman?gave Members updates on the Waste contract and also Climate Change activities.? Cabinet was due to consider a report the following week which identified a major risk and financial impact facing the waste collection service.? It was likely that the cost of the service would increase significantly.? There were further implications from the Environment Act, although very little detail from the Government had yet been forthcoming and there was no certainty around funding and timing.? Work to meet the Council’s Climate Change Emergency response was ongoing, and an itemised plan had now been developed which breaks down the five principal headings of Buildings, Energy, Transport, Communications and District Wide.? Cabinet will receive six-monthly reports on progress against the plan, and further updates will be provided to full Council. 

 

8 CHIEF EXECUTIVE'S ANNOUNCEMENTS

The Chief Executive reported that the move from the first to the third floor was now complete and that work on behalf of Farnborough College of Technology (FCOT) was now underway to convert the first floor into classrooms. 

 

9 MINUTES OF COMMITTEES Minutes Public Pack, 01/06/2023 Cabinet
Minutes Public Pack, 06/07/2023 Cabinet
Minutes , 20/06/2023 Overview and Scrutiny Committee
Minutes , 19/04/2023 Planning Committee
Minutes , 14/06/2023 Planning Committee
Minutes , 26/06/2023 Planning Enforcement Sub-Committee
Minutes Public Pack, 04/04/2023 Staffing Committee
Draft Exempt Minutes - July Cabinet 2023 (1)
Minutes , 06/06/2023 Licensing Committee

The Minutes of the following Committees, which met on the dates shown, were received by Council.

 

Meeting

Date

Cabinet

01 June 2023

Cabinet (draft)

06 July 2023

Overview and Scrutiny

20 June 2023

Licensing (draft)

06 June 2023

Planning

19 April 2023

Planning

14 June 2023

Planning Enforcement Sub-Committee (draft)

26 June 2023

Staffing (draft)

04 April 2023

 

 

10 MOTION TO COUNCIL

The following motion was moved by Cllr Butcher and seconded by Cllr Forster.?  

? 

“That Hart District Council undertake a feasibility study by November 2023 into the implementation at Hart Leisure Centre of a solar voltaic electricity installation and regenerative waste heat recovery plant packaged as data centre linked to the swimming pool. The objectives of this study would technical feasibility, cost, commercial arrangements and viability, carbon savings of a scheme and outline project plan, with cost of £20k funded from the Climate Change Fund.” 

? 

The Portfolio Holder for Climate Change responded by reminding Members that developing a decarbonisation plan was part of the overall Climate Change plan for the Council.? It was also to be noted that there were two leisure centres within the , and that plans would be developed for both.? As part of the Climate Change proposals being brought to August’s Cabinet meeting, a request for funding for a consultant to reduce the carbon impact of the leisure centres would be included.? However, with items likely to be costly to implement, grant funding wherever possible to help with costs would be sought. 

? 

The Portfolio Holder therefore proposed an amendment to the Motion as follows, which broadened the scope of the Motion to cover both leisure removed the specific deadline date and cost of the work. 

? 

“That Hart District Council continues with its plan to undertake a feasibility study of the options for reducing carbon usage by November 2023 into the implementation at both of Hart’s Leisure Centres, which should include the option of a solar voltaic electricity installation and regenerative waste heat recovery plant packaged as a data centre linked to the swimming pool. The objectives of this study would technical feasibility, cost, commercial arrangements and viability, carbon savings of a scheme and outline project plan, with the cost met cost of £20k funded from the Climate Change funding approved at the Council meeting in February 2023.” 

? 

The amendment was seconded by Cllr Neighbour. 

? 

It was questioned whether the amendment could be accepted under the rules of the Constitution.? The Chief Executive confirmed that the amendment did not negate the original motion, but simply amended it. 

? 

Councillors heard that: 

 

·  As the significant proportion of CO2 was produced from the Hart Leisure Centre, it was felt there was little merit in pursuing decarbonisation plans for both leisure centres.?  

·  There was concern around whether it was felt that the proposed amendments would produce a significant delay to the project.?  

·  Whether this was the most efficient way to spend the more than £4M that it would cost to  

·  The suggestion should be incorporated into the programme of options for reducing the carbon footprint of the leisure centres 

·  Consideration would need to be given to the disruption to the leisure centre, including car parking; closure of the swimming pool 

? 

A recorded vote was held on the amendment: 

? 

For:? ; Blewett; Clarke; ; Collins; Crisp; Davies; Delaney; Engstrom; Harward; Makepeace-Browne; Neighbour; Quarterman; Radley; Thomas; Vernon; Woods (17) 

Against:? Butcher; Coburn; Crampton; Farmer; Forster; Kennett; Southern; Worlock; Wright (9) 

Abstain:? Smith; Wildsmith (2) 

? 

The amendment was CARRIED 

? 

The substantive Motion as follows was debated: 

? 

“That Hart District Council continues with its plan to undertake a feasibility study of the options for reducing carbon usage at both of Hart’s Leisure Centres, which should include the option of a solar voltaic electricity installation and regenerative waste heat recovery plant packaged as a data centre linked to the swimming pool. The objectives of this study would technical feasibility, cost, commercial arrangements and viability, carbon savings of a scheme and outline project plan, with the cost met from the Climate Change funding approved at the Council meeting in February 2023.” 

? 

Cllr Forster proposed an amendment to the new substantive Motion, seconded by Cllr Butcher.? This amendment was accepted through the Chair without debate. 

? 

“That Hart District Council continues with its plan to undertake a feasibility study by the end of the financial year 2023/,of the options for reducing carbon usage at both of Hart’s Leisure Centres, which should include the option of a solar voltaic electricity installation and regenerative waste heat recovery plant packaged as a data centre linked to the swimming pool. The objectives of this study would technical feasibility, cost, commercial arrangements and viability, carbon savings of a scheme and outline project plan, with the cost met from the Climate Change funding approved at the Council meeting in February 2023.” 

? 

The amended substantive Motion, as above was CARRIED unanimously. 

 

11 AUDIT COMMITTEE TERMS OF REFERENCE

Council was asked to confirm the proposed amendments to the Audit Committee terms of reference and the subsequent amendment to the Constitution.

 

DECISION

 

The proposed amendments to the Audit Committee terms of reference and subsequent amendments to the Constitution were unanimously approved.

 

12 OUTSIDE BODIES - FEEDBACK FROM MEMBERS OutsideRepresentativesNominations2324

Cllr Woods had attended the Blackwater Valley Advisory Committee for Public Transport.? Members were pleased to hear that there had been positive feedback to the £2 bus fare, which would continue into the next quarter. 

? 

Cllr Southern had been unable to attend the last Basingstoke Canal Management Committee meeting, as had Cllr Wildsmith, although he hoped to be able to attend the next meeting.?  

? 

Cllr Southern had attended the last Thames Basin Heaths – Joint Strategic Partnership thanked the Hart Countryside team for their work in keeping our green spaces in such great condition. 

 

Meeting Attendees

Bethany Woods photo
Committee Member
Bethany Woods

Liberal Democrat

Present, as expected

Profile
Brian Blewett photo
Committee Member
Brian Blewett

Liberal Democrat

Present, as expected

Profile
David Neighbour photo
Committee Member
Leader
David Neighbour

Liberal Democrat

Present, as expected

Profile
Gerry Crisp photo
Committee Member
Gerry Crisp

Liberal Democrat

Present, as expected

Profile
Graham Cockarill photo
Committee Member
Portfolio Holder - Planning Policy and Place
Graham Cockarill

Liberal Democrat

Present, as expected

Profile
Mark Vernon photo
Committee Member
Mark Vernon

Liberal Democrat

Present, as expected

Profile
Peter Wildsmith photo
Chairman
Chairman
Peter Wildsmith

Liberal Democrat

Present, as expected

Profile
Richard Quarterman photo
Committee Member
Portfolio Holder - Climate Change and Corporate Services
Richard Quarterman

Liberal Democrat

Present, as expected

Profile
Robert Harward photo
Committee Member
Robert Harward

Liberal Democrat

Present, as expected

Profile
Silke Engström photo
Committee Member
Silke Engström

Liberal Democrat

Present, as expected

Profile
Stuart Bailey photo
Committee Member
Portfolio Holder - Communities
Stuart Bailey

Liberal Democrat

Apologies

Profile
Dermot Smith photo
Vice-Chairman
Vice-Chairman
Dermot Smith

Independent

Present, as expected

Profile
Chris Dorn photo
Committee Member
Chris Dorn

Conservative

Apologies

Profile
Dr Anne Crampton photo
Committee Member
Dr Anne Crampton

Conservative

Present, as expected

Profile
Jane Worlock photo
Committee Member
Jane Worlock

Conservative

Present, as expected

Profile
John Kennett photo
Committee Member
John Kennett

Conservative

Present, as expected

Profile
Jonathan Wright photo
Committee Member
Jonathan Wright

Conservative

Present, as expected

Profile
Jon Hale photo
Committee Member
Jon Hale

Conservative

Apologies

Profile
Mark Butcher photo
Committee Member
Mark Butcher

Conservative

Present, as expected

Profile
Selena Coburn photo
Committee Member
Selena Coburn

Conservative

Present, as expected

Profile
Spencer Farmer photo
Committee Member
Spencer Farmer

Conservative

Present, as expected

Profile
Steve Forster photo
Committee Member
Steve Forster

Conservative

Present, as expected

Profile
Tim Southern photo
Committee Member
Tim Southern

Conservative

Present, as expected

Profile
Alan Oliver photo
Committee Member
Portfolio Holder - Community Safety and Development Management
Alan Oliver

Community Campaign Hart

Apologies

Profile
Angela Delaney photo
Committee Member
Angela Delaney

Community Campaign Hart

Present, as expected

Profile
Ben Thomas photo
Committee Member
Ben Thomas

Community Campaign Hart

Present, as expected

Profile
Chris Axam photo
Committee Member
Chris Axam

Community Campaign Hart

Present, as expected

Profile
Gill Butler photo
Committee Member
Gill Butler

Community Campaign Hart

Apologies

Profile
James Radley photo
Committee Member
Deputy Leader and Portfolio Holder - Finance
James Radley

Community Campaign Hart

Present, as expected

Profile
Katie Davies photo
Committee Member
Katie Davies

Community Campaign Hart

Present, as expected

Profile
Tina Collins photo
Committee Member
Portfolio Holder - Regulatory
Tina Collins

Community Campaign Hart

Present, as expected

Profile
Tony Clarke photo
Committee Member
Portfolio Holder - Digital and Communications
Tony Clarke

Community Campaign Hart

Present, as expected

Profile
Wendy Makepeace-Browne photo
Committee Member
Wendy Makepeace-Browne

Community Campaign Hart

Present, as expected

Profile
Officer
Committee and Member Services Manager
Sharon Black

None

In attendance

Secretary
Committee and Member Services Officer
Emma Evans

None

In attendance

Officer
Chief Executive
Daryl Phillips

None

In attendance

Source

This meeting detail is from Hart Borough Council website