Hart Borough Council
Councillors:
33
Wards:
11
Committees:
14
Meetings (2025):
61
Meetings (2024):
60
Meeting
Council - Hart
Meeting Times
Scheduled Time
Start:
Thursday, 18th May 2023
7:00 PM
Thursday, 18th May 2023
7:00 PM
End:
Thursday, 18th May 2023
8:04 PM
Thursday, 18th May 2023
8:04 PM
Actual Time
Started:
Thursday, 18th May 2023
7:00 PM
Thursday, 18th May 2023
7:00 PM
Finished:
Thursday, 18th May 2023
12:04 AM
Thursday, 18th May 2023
12:04 AM
Meeting Status
Status:
Confirmed; AGM
Confirmed; AGM
Date:
18 May 2023
18 May 2023
Location:
Council Chamber
Council Chamber
Meeting Attendees
Chairman
Portfolio Holder - Housing and Community Services
Committee Member
Portfolio Holder - Planning Policy
Committee Member
Portfolio Holder - Climate Change and Corporate Services
Committee Member
Leader of the Council
Committee Member
Portfolio Holder - Digital and Communications
Committee Member
Portfolio Holder - Community Safety and Regulatory Services
Committee Member
Portfolio Holder - Development Management
Committee Member
Deputy Leader and Portfolio Holder - Finance
Officer
Committee and Member Services Manager
Sharon Black
Democratic Services
In attendance
Officer
Chief Executive
Daryl Phillips
In attendance
Secretary
Committee and Member Services Officer
Emma Evans
Democratic Services
In attendance
Committee Member
Vice-Chair of Council
Agenda
1
ELECTION OF CHAIRMAN
To elect a Chairman from amongst the Councillors of the District.
Minutes
Cllr Worlock began the meeting by holding a minute’s silence in memory of former Councillor, Myra Billings.
Cllr Worlock gave a summary of her year as Chairman. She thanked Members, officers and staff for their support during her tenure.
Cllr’s Farmer, Neighbour and Radley congratulated Cllr Worlock on her successful year.
Councillor Wildsmith was proposed as Chairman for 2023/24 by Councillor Neighbour and seconded by Councillor Butler.
Voting by a show of hands was not unanimous. A recorded vote was undertaken.
For: Axam; Bailey; Blewett; Butler; Clarke; Cockarill; Collins; Davies; Delaney; Engstrom; Harward; Makepeace-Browne; Neighbour; Oliver; Quarterman; Radley; Smith, Thomas, Vernon (19)
Against: Butcher, Coburn, Dorn, Farmer, Forster, Kennett, Southern (7)
Abstain: Hale, Worlock (2)
DECISION
That Councillor Wildsmith be elected Chairman of the Council for the municipal year 2023/24.
Cllr Wildsmith proposed a vote of thanks for Cllr Worlock, congratulating her on her work as Chairman during 2022/23 and presenting her with her past Chairman’s badge.
Cllr Worlock gave a summary of her year as Chairman. She thanked Members, officers and staff for their support during her tenure.
Cllr’s Farmer, Neighbour and Radley congratulated Cllr Worlock on her successful year.
Councillor Wildsmith was proposed as Chairman for 2023/24 by Councillor Neighbour and seconded by Councillor Butler.
Voting by a show of hands was not unanimous. A recorded vote was undertaken.
For: Axam; Bailey; Blewett; Butler; Clarke; Cockarill; Collins; Davies; Delaney; Engstrom; Harward; Makepeace-Browne; Neighbour; Oliver; Quarterman; Radley; Smith, Thomas, Vernon (19)
Against: Butcher, Coburn, Dorn, Farmer, Forster, Kennett, Southern (7)
Abstain: Hale, Worlock (2)
DECISION
That Councillor Wildsmith be elected Chairman of the Council for the municipal year 2023/24.
Cllr Wildsmith proposed a vote of thanks for Cllr Worlock, congratulating her on her work as Chairman during 2022/23 and presenting her with her past Chairman’s badge.
2
ELECTION OF VICE CHAIRMAN
To elect a Vice Chairman from amongst the Councillors of the District.
Minutes
Councillor Smith was proposed by Councillor Radley and seconded by
Councillor Neighbour.
.
Voting by a show of hands was not unanimous. A recorded vote was
undertaken.
For: Axam; Bailey; Blewett; Butler; Clarke; Cockarill; Collins; Davies; Delaney; Engstrom; Hale, Harward; Kennett, Makepeace-Browne; Neighbour; Oliver; Quarterman; Radley; Smith, Thomas, Vernon, Wildsmith, Worlock (23)
Against: Dorn, Southern (2)
Abstain: Butcher, Coburn, Farmer, Forster (4)
DECISION
That Councillor Smith be elected Vice Chairman of the Council for the
municipal year 2023/24.
Councillor Neighbour.
.
Voting by a show of hands was not unanimous. A recorded vote was
undertaken.
For: Axam; Bailey; Blewett; Butler; Clarke; Cockarill; Collins; Davies; Delaney; Engstrom; Hale, Harward; Kennett, Makepeace-Browne; Neighbour; Oliver; Quarterman; Radley; Smith, Thomas, Vernon, Wildsmith, Worlock (23)
Against: Dorn, Southern (2)
Abstain: Butcher, Coburn, Farmer, Forster (4)
DECISION
That Councillor Smith be elected Vice Chairman of the Council for the
municipal year 2023/24.
3
MINUTES OF PREVIOUS MEETING
To confirm the Minutes of the Council Meeting held on 27 April 2023.
Attachments:
- Document Minutes , 27/04/2023 Council 10 May 2023
- Document Appendix A - Full Council April 23, 27/04/2023 Council 10 May 2023
Minutes
Cllr Radley proposed an amendment to the minutes to reflect the content of the meeting that was missing from the live feed of 27 April 2023. Seconded by Councillor Makepeace-Browne.
The Chairman advised that the Constitution does not allow this action, but members could decide to.
.
Voting by a show of hands was not unanimous. A recorded vote was
undertaken.
For: Axam; Blewett; Butler; Clarke; Cockarill; Collins; Davies; Delaney; Dorn, Engstrom; Kennett, Makepeace-Browne; Oliver; Quarterman; Radley (15)
Against: Butcher, Coburn, Farmer, Forster, Hale (5)
Abstain: Bailey, Harward, Neighbour, Smith, Southern, Thomas, Vernon, Wildsmith, Worlock (9)
DECISION
The proposal to amend the minutes to reflect the content of the meeting of 27 April 2023 that was missing from the live feed was agreed.
The Minutes of the meeting of 27 April 2023 were then confirmed and signed as a
correct record.
The Chairman advised that the Constitution does not allow this action, but members could decide to.
.
Voting by a show of hands was not unanimous. A recorded vote was
undertaken.
For: Axam; Blewett; Butler; Clarke; Cockarill; Collins; Davies; Delaney; Dorn, Engstrom; Kennett, Makepeace-Browne; Oliver; Quarterman; Radley (15)
Against: Butcher, Coburn, Farmer, Forster, Hale (5)
Abstain: Bailey, Harward, Neighbour, Smith, Southern, Thomas, Vernon, Wildsmith, Worlock (9)
DECISION
The proposal to amend the minutes to reflect the content of the meeting of 27 April 2023 that was missing from the live feed was agreed.
The Minutes of the meeting of 27 April 2023 were then confirmed and signed as a
correct record.
4
APOLOGIES FOR ABSENCE
To receive any apologies for absence from Members*.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they will be absent.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they will be absent.
Minutes
Apologies were received from Councillors Crampton, Crisp, Woods and Wright.
5
DECLARATIONS OF INTEREST
To declare disposable pecuniary, and any other interests*.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.
Minutes
No declarations made.
6
CHAIRMAN AND CHIEF EXECUTIVES' ANNOUNCEMENTS
To receive any announcements from the Chairman and/or Chief Executives.
Minutes
The Chairman welcomed all members to the municipal year. He confirmed that he would provide further information on his plans for his year as Chairman at the next Council meeting.
A question has been received regarding the use of barbed wire at Fleet Pond. The Chairman asked the Leader of the Council to provide a written response to all members within 7 days.
CHIEF EXECUTIVES’ ANNOUNCEMENTS
None.
A question has been received regarding the use of barbed wire at Fleet Pond. The Chairman asked the Leader of the Council to provide a written response to all members within 7 days.
CHIEF EXECUTIVES’ ANNOUNCEMENTS
None.
7
MEMBERSHIP OF CABINET
The Leader of the Council to confirm the composition of Cabinet.
Minutes
CONSENT FOR CONTINUATION OF TERM FOR THE LEADER OF THE COUNCIL
Consent was sought for the continuation of Councillor David Neighbour as Leader of the Council for a further three-year term (see article 2, Paragraph 2.6 of the Constitution).
Cllr Radley proposed. Cllr Quarterman seconded.
Voting by a show of hands was not unanimous. A recorded vote was undertaken.
For: Axam; Bailey; Blewett; Butler; Clarke; Cockarill; Collins; Davies; Delaney; Engstrom; Hale, Harward; Kennett, Makepeace-Browne; Neighbour; Oliver; Quarterman; Radley; Smith, Thomas, Vernon, Wildsmith (22)
Against: Dorn, Farmer, Forster, Southern (4)
Abstain: Butcher, Coburn, Worlock (3)
DECISION
That Councillor neighbour will continue as Leader of the Council for a further tree-year term in accordance with article 2, Paragraph 2.6 of the Constitution
MEMBERSHIP OF CABINET
The Leader confirmed membership of Cabinet and their Portfolios:
Councillor Neighbour Leader - Strategic Direction and Partnerships
Councillor Radley Deputy Leader - Finance
Councillor Oliver Community Safety and Development Management
Councillor Cockarill Planning Policy and Place
Councillor Collins Regulatory
Councillor Clarke Digital and Communications
Councillor Bailey Community
Councillor Quarterman Climate Change and Corporate Services
Consent was sought for the continuation of Councillor David Neighbour as Leader of the Council for a further three-year term (see article 2, Paragraph 2.6 of the Constitution).
Cllr Radley proposed. Cllr Quarterman seconded.
Voting by a show of hands was not unanimous. A recorded vote was undertaken.
For: Axam; Bailey; Blewett; Butler; Clarke; Cockarill; Collins; Davies; Delaney; Engstrom; Hale, Harward; Kennett, Makepeace-Browne; Neighbour; Oliver; Quarterman; Radley; Smith, Thomas, Vernon, Wildsmith (22)
Against: Dorn, Farmer, Forster, Southern (4)
Abstain: Butcher, Coburn, Worlock (3)
DECISION
That Councillor neighbour will continue as Leader of the Council for a further tree-year term in accordance with article 2, Paragraph 2.6 of the Constitution
MEMBERSHIP OF CABINET
The Leader confirmed membership of Cabinet and their Portfolios:
Councillor Neighbour Leader - Strategic Direction and Partnerships
Councillor Radley Deputy Leader - Finance
Councillor Oliver Community Safety and Development Management
Councillor Cockarill Planning Policy and Place
Councillor Collins Regulatory
Councillor Clarke Digital and Communications
Councillor Bailey Community
Councillor Quarterman Climate Change and Corporate Services
8
MEMBERSHIP OF COMMITTEES
To receive nominations of Members to serve on each Committee.
Committee
Cons
CCH
LD
To be
Allocated
Total
Audit*
2
2
2
1
7
Licensing
3
3
4
1
11
Overview & Scrutiny***
4
4
3
11
Crime and Disorder Joint Scrutiny
1
1
1
3
Five Councils Partnership Joint Committee
2
2
Planning**
4
3
4
11
Standards
2
2
2
6
Staffing
2
2
2
6 †
Appeals
2
2
2
6
Notes:
*No Members of the Cabinet may be Members of the Audit Committee.
**It is Council practice that membership of the Planning Committee will comprise the maximum of one representative from each Ward, provided this is consistent with the rules on political balance.
***No Members of the Cabinet may be Members of the Overview and Scrutiny Committee.
Standards Committee
1. To confirm membership of the Standards Committee for the municipal year 2023/24
i. Six District Councillors (as above)
ii. One Lay Person
iii. Three Parish Members to be appointed by Hart District Association of Parish and Town Councils.
2. Standards Committee will elect its own Chairman at its first meeting.
Committee
Cons
CCH
LD
To be
Allocated
Total
Audit*
2
2
2
1
7
Licensing
3
3
4
1
11
Overview & Scrutiny***
4
4
3
11
Crime and Disorder Joint Scrutiny
1
1
1
3
Five Councils Partnership Joint Committee
2
2
Planning**
4
3
4
11
Standards
2
2
2
6
Staffing
2
2
2
6 †
Appeals
2
2
2
6
Notes:
*No Members of the Cabinet may be Members of the Audit Committee.
**It is Council practice that membership of the Planning Committee will comprise the maximum of one representative from each Ward, provided this is consistent with the rules on political balance.
***No Members of the Cabinet may be Members of the Overview and Scrutiny Committee.
Standards Committee
1. To confirm membership of the Standards Committee for the municipal year 2023/24
i. Six District Councillors (as above)
ii. One Lay Person
iii. Three Parish Members to be appointed by Hart District Association of Parish and Town Councils.
2. Standards Committee will elect its own Chairman at its first meeting.
Minutes
The Chairman asked for nominations for the unallocated place on the Audit Committee.
Councillor Radley proposed Councillor Thomas. Cllr Collins seconded.
Voting by a show of hands was unanimous. Councillor Thomas was confirmed as a member of the Audit Committee.
The nominations for Membership for each Committee, with regards to the rules of political proportionality, were confirmed:
Committee
Seats
Con
Lib Dem
CCH
Ind
Audit
7
Hale
Blewett
Axam
Southern
Engstrom
Davies
Thomas
Licensing
11
Coburn
Crisp
Collins
Smith
Farmer
Harward
Clarke
Forster
Vernon
Delaney
Woods
O&S;
11
Butcher
Engstrom
Butler
Smith
Coburn
Harward
Davies
Dorn
Vernon
Thomas
Farmer
Crime &
Disorder
3
Butcher
Wildsmith
Butler
5 Councils
2
Farmer
Smith
Planning
11
Butcher
Blewett
Makepeace-
Browne
Kennett
Cockarill
Oliver
Southern
Quarterman
Radley
Worlock
Wildsmith
Staffing
9
Crampton
Bailey
Butler
Farmer
Neighbour
Makepeace-Browne
Worlock
Woods
Radley
Standards
6
Dorn
Harward
Makepeace-Browne
Kennett
Woods
Oliver
Appeals
6
Dorn
Harward
Makepeace-Browne
Kennett
Engstrom
Radley
DECISION:
That the membership of the Committees be agreed as above.
Councillor Radley proposed Councillor Thomas. Cllr Collins seconded.
Voting by a show of hands was unanimous. Councillor Thomas was confirmed as a member of the Audit Committee.
The nominations for Membership for each Committee, with regards to the rules of political proportionality, were confirmed:
Committee
Seats
Con
Lib Dem
CCH
Ind
Audit
7
Hale
Blewett
Axam
Southern
Engstrom
Davies
Thomas
Licensing
11
Coburn
Crisp
Collins
Smith
Farmer
Harward
Clarke
Forster
Vernon
Delaney
Woods
O&S;
11
Butcher
Engstrom
Butler
Smith
Coburn
Harward
Davies
Dorn
Vernon
Thomas
Farmer
Crime &
Disorder
3
Butcher
Wildsmith
Butler
5 Councils
2
Farmer
Smith
Planning
11
Butcher
Blewett
Makepeace-
Browne
Kennett
Cockarill
Oliver
Southern
Quarterman
Radley
Worlock
Wildsmith
Staffing
9
Crampton
Bailey
Butler
Farmer
Neighbour
Makepeace-Browne
Worlock
Woods
Radley
Standards
6
Dorn
Harward
Makepeace-Browne
Kennett
Woods
Oliver
Appeals
6
Dorn
Harward
Makepeace-Browne
Kennett
Engstrom
Radley
DECISION:
That the membership of the Committees be agreed as above.
9
ELECTION OF CHAIRMAN OF COMMITTEES
The Chairman of the Council will take nominations for Chairman of each Committee.
*Note:
i. A councillor may not hold the office of Chairman or Vice-Chairman of the Council, be the Leader, or be Chairman of any committee of the Council, for more than three consecutive years without the consent of the Council.
ii. The Chairman and Vice-Chairman of the Council shall not be eligible for election as Chairman of any standing committee but shall be eligible for election as Chairman of an ad-hoc Committee, Working Party or Sub Committee.
iii. The Committees will subsequently elect their respective Vice-Chairman at their first meeting.
*Note:
i. A councillor may not hold the office of Chairman or Vice-Chairman of the Council, be the Leader, or be Chairman of any committee of the Council, for more than three consecutive years without the consent of the Council.
ii. The Chairman and Vice-Chairman of the Council shall not be eligible for election as Chairman of any standing committee but shall be eligible for election as Chairman of an ad-hoc Committee, Working Party or Sub Committee.
iii. The Committees will subsequently elect their respective Vice-Chairman at their first meeting.
Minutes
Members of the Committees established under Minute No 8 above elected their Chairmen for the 2023/2024 municipal year.
DECISION
That the Committee Chairmen be agreed:
Committee Chairman
Audit Axam
Licensing Smith*
Planning Quarterman
Overview & Scrutiny Dorn
Staffing Makepeace-Browne
*Council consented to waive Standing Order 28.8 to agree the election of
Councillor Smith as Chairman of Licensing Committee.
DECISION
That the Committee Chairmen be agreed:
Committee Chairman
Audit Axam
Licensing Smith*
Planning Quarterman
Overview & Scrutiny Dorn
Staffing Makepeace-Browne
*Council consented to waive Standing Order 28.8 to agree the election of
Councillor Smith as Chairman of Licensing Committee.
10
ANNUAL REPORT FROM THE CHAIRMAN OF THE OVERVIEW AND SCRUTINY COMMITTEE
To receive the Chairman of the 2022/23 Overview and Scrutiny Committee Annual Report and to make comments thereon.
Attachments:
- Document 23 04 11 Chairmans Report_2023_v1.0, 11/04/2023 Overview and Scrutiny Committee 10 May 2023
Minutes
The Chairman of the 2022/23 Overview and Scrutiny Committee, Councillor
Dorn, presented the Committee’s Annual Report and thanked Committee members for their work.
Members noted the work of the Overview and Scrutiny Committee over the last year.
Dorn, presented the Committee’s Annual Report and thanked Committee members for their work.
Members noted the work of the Overview and Scrutiny Committee over the last year.
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