This is a meeting of the Council of Hart Borough Council held on the 28th Sep 2023.

The last meeting of the Council was on the 16th May 2024, and the next meeting will be 25th Jul 2024.

Meeting Status

Confirmed

Agenda Published

Yes

Decisions Published

No

Minutes Published

Yes

Meeting Location

Council Chamber

Meeting Recordings

We know of no meeting recordings. If you know of one, let us know.

Agenda

Item Title Minutes
1 MINUTES OF PREVIOUS MEETING Minutes of Previous Meeting

The Minutes of the meeting of 27 July 2023 were confirmed and signed as a correct record.

2 PRESENTATION - CHIEF INSPECTOR GILLIAN COX, HAMPSHIRE POLICE DISTRICT COMMANDER, HART AND RUSHMOOR

Chief Inspector Cox gave a presentation outlining a new locally based police structure, new policing priorities and provided supporting data.

 

Councillors asked questions around the following areas:

 

·       Yateley Police Station

·       Knife crime

·       Rural crime

·       PCSOs

·       Staffing levels

·       Perception of crime data

·       Shoplifting

 

 The Chairman thanked Chief Inspector Cox for attending Council.

3 APOLOGIES FOR ABSENCE

Apologies were received from Councillors Butler, Coburn, Farmer, Forster, Makepeace-Browne and Southern.

4 DECLARATIONS OF INTEREST
5 COUNCIL PROCEDURE RULE 12 - QUESTIONS BY THE PUBLIC

A Question has been received from Mr Cornwell, detailed in Appendix A.

6 COUNCIL PROCEDURE RULE 14 - QUESTIONS BY MEMBERS

Questions had been received from Councillor Crampton and Councillor Farmer detailed in Appendix B.

7 CHAIRMAN'S ANNOUNCEMENTS

The Chairman’s engagements since the last meeting were noted.

 

14 September:          Showcasing Test Valley at the Army Flying Museum, Middle Wallop 

19 September:          Mayor of Basingstoke Civic Afternoon at The Vyne, Sherborne

20 September:          Meeting with Allan Walker, Church Crookham & Fleet Men’s Shed

21 September:          Hart Countryside photocall at Whitewater Meadows Play Park

26 September:          Meeting with Alex Stewart, Yateley Community Pantry

26 September:          Meeting with Caroline Winchurch, HVA

 

The Chairman announced some key upcoming events, the Chairman’s Civic Service will be held at All Saints Church, Fleet on 24 February 2024 and a Chairmans Carol Service is to be held in Yateley, further details will be announced shortly.  A series of visits to local schools is also planned.

8 CABINET MEMBERS' ANNOUNCEMENTS

The Leader of the Council, and Portfolio Holder for Strategic Direction, and Partnerships, Councillor Neighbour?had nothing to report.

 

The Deputy Leader and Portfolio Holder for Finance, Councillor Radley had nothing to report.

 

The Portfolio Holder for Communities, Councillor Bailey gave members updates on 2 issues. He reported that the buy-to-let housing market had been severely affected by the current economic situation and higher interest rates. For many years Hart had been able to find rental properties for people facing homelessness. Local buy-to-let landlords were now withdrawing from the market, this was having a significant impact on officer workloads, and we were increasingly relying on bed and breakfast options. 

 

The government had recently allocated funding to Hart to secure up to nine additional affordable homes for evacuees from Afghanistan and Ukraine. In partnership with Vivid, six of these homes would be availableto let within the next two months, 5 Ukrainian families and 1 Afghan family would be moving in. There were three more properties to secure and when Ukrainian and Afghan guests return to their home countries these homes would all become part of Hart’s stock for local people on the housing register. 

 

Work to deliver the UK Shared Prosperity Fund funding was underway.  The team were talking to local agencies, town parish councils, charities, and local organisations to discuss the funding available, and get an understanding of the type of projects that may come forward. They were helping them to provide compliance and to assist those who wish to put in a bid to understand the guidelines. Expressions of interest need to be submitted by 31 October 2023, and project submissions required by the end of November. The team had been a undertaking an extensive data mining exercise to fully understand the issues of inequality and poverty throughout the district which would help determine where the funding goes. A briefing next Wednesday 04 October at 7pm for all Councillors would be held to show what has been learnt form the data exercise and enable them to share their knowledge of their wards.

 

The Portfolio Holder for Digital and Communications, Councillor Clarke informed Members that the latest edition of the email newsletter was being issued tomorrow and now has over 1,000 subscribers.  The next edition of HART news is being prepared with a planned publication date of 27 November 2023.

 

The Portfolio Holder for Regulatory, Councillor Collins?had nothing to report. 

 

The Portfolio Holder for Community Safety and Development Management, Councillor Oliver confirmed that he had attended several meetings with the Police and Crime Commissioner (PCC) over the last month. In addition to the reopening of Yateley Police station, the PCC was looking for a potential police station site in Fleet.

 

The Portfolio Holder for Climate Change and Corporate Services, Councillor Quarterman?reported that the first meeting of the Hart Climate Emergency Engagement Group had taken place on Tuesday 26 September 2023, with 17 representatives of local Towns, Parishes and interest groups attending. Initial feedback was encouraging, and this group would continue to meet on a quarterly basis to encourage local stakeholders to work with the Council to achieve climate change targets.

 

The Portfolio Holder for Planning Policy and Place, Councillor Cockarill?reported that the Local Cycling and Walking Infrastructure Plan (LCWIP) consultation has now closedand that responses were being sifted and with a view to bring the responses to O&S in November. Work was underway on two Supplementary Planning Documents (SPDs), one on viability and another on car parking, which were scheduled to be brought before Cabinet over the next 2 months. The revised Winchfield Neighbourhood Plan had now reached the Referendum stage with a Cabinet report scheduled for October. Following on from the O&S task & finish group on Conservation Area appraisals, the team is working on how we could follow up the group’s recommendations.  The 5-year land supply statement is now completed and as of today, our 5-year land supply stands at 10.8 years.

9 CHIEF EXECUTIVE'S ANNOUNCEMENTS
10 MINUTES OF COMMITTEES Minutes , 03/08/2023 Cabinet
Minutes , 07/09/2023 Cabinet
Minutes , 15/08/2023 Overview and Scrutiny Committee
Minutes , 25/07/2023 Audit Committee
Minutes , 05/09/2023 Licensing Committee
Minutes , 12/07/2023 Planning Committee
Minutes , 09/08/2023 Planning Committee
Minutes , 13/09/2023 Planning Committee
Minutes , 18/07/2023 Overview and Scrutiny Committee

The Minutes of the following Committees, which met on the dates shown, were received by Council.

 

A member asked a question regarding how easy is it to move funds once they have been ringfenced, and why ring-fence funds now before the autumn statement? 

 

Cllr Radley explained that the 3 items from the August Cabinet meeting for approval were ultimately Council decisions to ring-fence and therefore it would be for council to un ring-fence. This would be done during the normal process of the yearly budget in February. He explained that financial movements are simple and equitable. Hart was projecting a surplus of close to £1M next year, in part due to higher interest rates, recycling credits being higher than expected and additional car parking monies. The aim is to ring-fence the money as closely as possible to where it came from. In relation to high inflation rates there was a negative aspect in that any contracts that were due to be renegotiated could potentially be more expensive. Ring-fencing funding would assist with the financial challenges the Council could expect to face. Other movements relate to funds ring-fenced for COVID purposes and were being moved to the equivalent function without any restriction in what they could be spent on.

 

Meeting

Date

Cabinet

03 August 2023

 

Page 13. Minute 29. Review of Reserves including SANGs funding

 

 a. To approve the proposed prudent minimum balance on the General Fund Working Balance of £6m, to be reviewed as part of the updated Medium Term Financial Strategy. 

 

b. To approve the earmarking of the 2022/23 underspend to meet the known future cost pressures as detailed in paragraph 8 of Initial Review of Financial Reserves report.

 

c. To approve the changes to earmarked reserves highlighted in Appendix 2. Of Schedule of earmarked reserves and proposed actions report.

Cabinet (draft)

07 September 2023

Overview and Scrutiny       

18 July 2023

Overview and Scrutiny (draft)       

15 August 2023

Audit (draft)  

25 July 2023

Licensing (draft)      

05 September 2023

Planning

12 July 2023

Planning

09 August 2023

Planning

13 September 2023

 

The Cabinet items were proposed by Councillor Neighbour and seconded by Councillor Radley. Unanimously agreed.

 

11 MOTION TO COUNCIL

The following motion was proposed by Councillors Dorn and Radley, it was moved by Cllr Dorn and seconded by Cllr Radley.?

 

Councillor Dorn introduced the motion highlighting both his and Councillor Radley’s membership of the Farnborough Aerodrome Consultative Group. Farnborough Airport Ltd (FAL) were consulting on several issues which many members were not comfortable with.  There had been negative comments from residents. Alongside the motion, a detailed set of comments will be completed with the Chief Executive to be submitted to the pre-planning application consultation. It is anticipated that a full planning application will be submitted by FAL in late 2023. 

 

 “Hart District Council is dismayed that Farnborough Airport Ltd (FAL) should seek to increase their overall flight number cap, as the impact of this will only exacerbate the Climate Change Emergency declared by Hart District Council, Rushmoor Borough Council and the UK government. Hart District Council also recognises that many residents of Hart and surrounding areas will adversely suffer increased noise annoyance from extending the number and operational window of weekend and bank holiday flights. The Chief Executive (in conjunction with Hart's Farnborough Airport Consultative Committee Members) shall submit a more detailed set of comments to the FAL consultation to reflect these views.”

 

The motion was debated. Key areas of discussion were:

 

  • The motion should be supported from a climate change perspective as the aviation industry will find carbon neutrality a challenge and that executive travel has one of the highest impacts on climate change and HART should not support an increase in air traffic.

 

  • The council has declared a climate change emergency, and it would be disingenuous to support the proposals put forward by FAL.

 

  • FAL are not close to hitting their overall capacity targets, this increase request is to enable additional weekend flights where they have hit capacity.

 

  • The average flight departs FAL with an average of 2.5 passengers and travels to holiday locations where mainstream airlines fly.

 

  • A move to earlier weekend morning flights will impact on residents' quality of life.

 

Cllr Woods left at 8:19pm during this item and therefore did not participate in the recorded vote.

 

A recorded vote was held on the Motion: 

For:?Axam; Bailey; Blewett; Butcher; Clarke; Cockarill; Collins; Crampton; Crisp; Davies; Delaney; Dorn, Hale; Harward; Kennett, Neighbour; Oliver; Quarterman; Radley; Smith; Thomas; Vernon; Wildsmith, Worlock, Wright (25)

Against:?(0)

Abstain:? Engström (1)  ?

 

The motion was CARRIED.  

12 OUTSIDE BODIES - FEEDBACK FROM MEMBERS OutsideRepresentativesNominations2324

Councillor Quarterman updated members on his Blackbushe Airport Consultative Committee attendance. The airport’s previous application to deregister as common land some of the airfield is still awaiting determination by the planning inspectorate. In the meantime, the airport is preparing a new application for a section 16 land exchange to remove an area of the operational airport from the common and replace it with a similar plot of land at Cottage Farm. Consultation with local stakeholders on this proposal was expected before the end of the year.

 

A six-monthly update on their plans to move the airport toward carbon neutrality had been requested and an initial report was presented at the meeting, details were in the Airport Managers' report on their website.

 

Councillor Neighbour gave Councillor Woods report from the Blackwater Valley Transport Forum. The rail companies were asking that we advertise the upcoming strike days to residents. A footbridge was going to be installed at Farnborough North station to replace a crossing.  This station is heavily used by 6th Form students from the Yateley and Blackwater areas.

Other items:
Item Title Minutes
0 APPENDIX B Appendix B Minutes Council 28 September 2023
0 APPENDIX A Appendix A Minutes Council 28 September 2023
0 Hart District Council FAL Consultation Response HDC FAC Consultation Response

Meeting Attendees

Bethany Woods photo
Committee Member
Bethany Woods

Liberal Democrat

Present, as expected

Profile
Brian Blewett photo
Committee Member
Brian Blewett

Liberal Democrat

Present, as expected

Profile
David Neighbour photo
Committee Member
Leader
David Neighbour

Liberal Democrat

Present, as expected

Profile
Gerry Crisp photo
Committee Member
Gerry Crisp

Liberal Democrat

Present, as expected

Profile
Graham Cockarill photo
Committee Member
Portfolio Holder - Planning Policy and Place
Graham Cockarill

Liberal Democrat

Present, as expected

Profile
Mark Vernon photo
Committee Member
Mark Vernon

Liberal Democrat

Present, as expected

Profile
Peter Wildsmith photo
Chairman
Chairman
Peter Wildsmith

Liberal Democrat

Present, as expected

Profile
Richard Quarterman photo
Committee Member
Portfolio Holder - Climate Change and Corporate Services
Richard Quarterman

Liberal Democrat

Present, as expected

Profile
Robert Harward photo
Committee Member
Robert Harward

Liberal Democrat

Present, as expected

Profile
Silke Engström photo
Committee Member
Silke Engström

Liberal Democrat

Present, as expected

Profile
Stuart Bailey photo
Committee Member
Portfolio Holder - Communities
Stuart Bailey

Liberal Democrat

Present, as expected

Profile
Dermot Smith photo
Vice-Chairman
Vice-Chairman
Dermot Smith

Independent

Present, as expected

Profile
Chris Dorn photo
Committee Member
Chris Dorn

Conservative

Present, as expected

Profile
Dr Anne Crampton photo
Committee Member
Dr Anne Crampton

Conservative

Present, as expected

Profile
Jane Worlock photo
Committee Member
Jane Worlock

Conservative

Present, as expected

Profile
John Kennett photo
Committee Member
John Kennett

Conservative

Present, as expected

Profile
Jonathan Wright photo
Committee Member
Jonathan Wright

Conservative

Present, as expected

Profile
Jon Hale photo
Committee Member
Jon Hale

Conservative

Present, as expected

Profile
Mark Butcher photo
Committee Member
Mark Butcher

Conservative

Present, as expected

Profile
Selena Coburn photo
Committee Member
Selena Coburn

Conservative

Apologies

Profile
Spencer Farmer photo
Committee Member
Spencer Farmer

Conservative

Apologies

Profile
Steve Forster photo
Committee Member
Steve Forster

Conservative

Apologies

Profile
Tim Southern photo
Committee Member
Tim Southern

Conservative

Apologies

Profile
Alan Oliver photo
Committee Member
Portfolio Holder - Community Safety and Development Management
Alan Oliver

Community Campaign Hart

Present, as expected

Profile
Angela Delaney photo
Committee Member
Angela Delaney

Community Campaign Hart

Present, as expected

Profile
Ben Thomas photo
Committee Member
Ben Thomas

Community Campaign Hart

Present, as expected

Profile
Chris Axam photo
Committee Member
Chris Axam

Community Campaign Hart

Present, as expected

Profile
Gill Butler photo
Committee Member
Gill Butler

Community Campaign Hart

Apologies

Profile
James Radley photo
Committee Member
Deputy Leader and Portfolio Holder - Finance
James Radley

Community Campaign Hart

Present, as expected

Profile
Katie Davies photo
Committee Member
Katie Davies

Community Campaign Hart

Present, as expected

Profile
Tina Collins photo
Committee Member
Portfolio Holder - Regulatory
Tina Collins

Community Campaign Hart

Present, as expected

Profile
Tony Clarke photo
Committee Member
Portfolio Holder - Digital and Communications
Tony Clarke

Community Campaign Hart

Present, as expected

Profile
Wendy Makepeace-Browne photo
Committee Member
Wendy Makepeace-Browne

Community Campaign Hart

Apologies

Profile
Officer
Committee and Member Services Manager
Sharon Black

None

In attendance

Officer
Committee and Member Services Officer
Emma Evans

None

In attendance

Officer
Executive Director, Corporate Services & S151 Officer
Graeme Clark

None

In attendance

Source

This meeting detail is from Hart Borough Council website