Eastleigh Borough Council Bishopstoke, Fair Oak and Horton Heath Local Area Committee Meeting

The Committee was not quorum to agree the minutes of the previous meetings as the only councillors present today that attended the meeting on 9 March 2022 were Councillors Parker-Jones and Tidridge, and the only councillors present today that attended the meeting on 29 June 2022 were Councillors Couldrey and Parker-Jones.

RESOLVED -

That the Minutes of the meetings held on 9 March and 29 June 2022 be noted and bought back to the Committee on 23 November 2022 to agree.

There was no public participation on this occasion.

There were no declarations of interest in relation to items of business on the agenda.

The Chair mentioned that she and Councillor Tidridge had attended the Queen’s memorial and the King’s proclamation in Eastleigh, and that they wished the best to King Charles III and that their thoughts were with all of the Queen’s family.

The Chair stated that she had met with Fair Oak Parish Council to hear of the progress of several projects including the extra Wicket at the Pavilion, Splash Pad, Public Art and Café.

The Chair had been informed that Bishopstoke Parish Council, at its meeting on Tuesday 27 September 2022, stated that it wanted to support this Committee’s previous motion for a nature reserve at Stoke Park Farm and that the Parish Council would be writing to the Chief Executive to show its support and aspirations to become a partner in the future.

The Chair attended a meeting with the Chair of Bishopstoke Parish Council to consider the next phase of the Memorial Hall Project. This movement to get the next stage started was very much welcomed.

Item 6 (Finance Report) was heard after Items 7, 8, 9 and 10 on the agenda.

The Committee received a report by the Local Area Manager (Agenda Item 6) relating to expenditure from the Committee’s developer contributions.

The Local Area Manager thanked the Hampshire and Isle of Wight Integrated Care Board (ICB) for attending a Bishopstoke, Fair Oak and Horton Heath team meeting and explaining what the developer contributions would help to fund.

The Chair agreed with the Local Area Manager and added that it was very good to have them there to explain what the money would be spent on.

RESOLVED –

That the Committee approved the following recommendation:

(1)  £102,310.92 was allocated from developer contributions for two portacabins to be placed on site at Stokewood Surgery to be used as extra consulting rooms.

Items 7, 8, 9, and 10 were heard before Item 6 (Finance Report) on the Agenda.

The Principal Planning Officer gave a short presentation on guidelines that had to be taken into account when determining planning applications; in particular the aspects that could, and could not, be taken into account. This was set against the broader policy framework.

Items 7, 8, 9, and 10 were heard before Item 6 (Finance Report) on the Agenda.

The Committee considered the report of the Executive Head of Planning and Economy (Agenda item 8) concerning an application for a two storey side extension, front porch extension and single storey rear extension. (Ref: H/22/93048).

The Committee were updated that:

·  The updated plans (3D drawing, Floor and Roof Plans, and Street Scene plan) were received in early September to provide more information to assess and determine the planning application.

·  Following the receipt of updated plans, this application was placed on a 14-day neighbour re-notification period.

·  The expiry date for comment had been extended until 29/09/2022. A final decision on the proposal would not be made until the notification period has expired.

·  During the 2nd consultation period, 5 further letters were received (from 2 separate households). Any late comments were still acceptable to be reviewed.

Despite repeated warnings from the Chair, repeated interruptions to the meeting from members of the public present continued. The Chair therefore exercised her powers under Article 3, Part 4, Section 18 of the Council's Constitution to clear the public gallery and continue the meeting in a private session.

The meeting was adjourned at 7.50pm whilst those in the public gallery left the meeting.

The meeting reconvened at 8.04pm.

RESOLVED -

Amended Decision - That permission be granted to delegate back to the Executive Head for Planning and the Economy in conjunction with the Chair and Vice Chair of Bishopstoke, Fair Oak and Horton Heath Local Area Committee to PERMIT subject to consideration of any further representations received prior to the expiry of the consultation period.

(NOTE: Three members of the public spoke in objection to the application citing concerns that included, but were not limited to, pictures used in the report and provided by the applicant’s agent were ten years old, the extension would severely restrict light, overshadowing of the neighbour’s dining room and conservatory, proximity to boundary of neighbouring property, incorrect measurements being used in the report, encroachment on privacy, no room to allow for building and construction of the extension without encroaching onto neighbours’ properties, over-extending of roof, possible damage to neighbouring properties, and non-fireproof bricks in the garage which would attach to the extension causing fire concerns.

A written statement was read out on behalf of the applicant in support of the application, citing reasons that included, but was not limited to, the benefits a larger house would provide for the family and their plans to minimise disruption during the construction process.)

Items 7, 8, 9, and 10 were heard before Item 6 (Finance Report) on the Agenda.

The Senior Engineering Specialist presented the report.

Councillor Tidridge raised concerns about the positioning for the signage of the play area near Church Road.

It was agreed that the Senior Engineering Specialist would find out the best person that Councillor Tidridge’s concerns could be reported to and let the Local Area Manager and the Committee know.

Councillors requested that waiting restriction lines on the right-hand eastern side of the junction of Recommendation 1.d in the report, Longmead Avenue, were removed.

RESOLVED -

That the Committee APPROVED the making of a Traffic Regulation order, the effects of which were to:

(1)  Introduce waiting restrictions, as advertised, in:

a) Bishops Court;

b Camelia Grove;

c) Church Road;

e) Rose Close;

f) Shorts Road;

g) Stoke Park Road; and

h) Rogers Road.

(2)  Introduced waiting restrictions in Witt Road, of a reduced length, to exclude the driveway of No 84 Witt Road as requested.

(3)  Formalised two disabled persons parking places in Summerlands Road, adjacent to the parade of shops, for general use by blue badge holders.

(4)  Introduce bus ‘cages’ in Shorts Road to support bus movement in line with sustainable transport priorities; and

APPROVED the making of a Traffic Regulation order to introduce waiting restrictions for Recommendation 1.d Longmead Road without the lines on the right-hand eastern side of the junction.

Items 7, 8, 9, and 10 were heard before Item 6 (Finance Report) on the Agenda.

Councillor Tidridge queried the wording used for appeals as she stated it felt wrong.

The Democratic Services Manager explained that the wording comes direct from the appeal documents and the Planning Inspector, but that she would feed back the Councillor’s query to the Planning Inspector.

The Legal Services Manager reported:-

(a)  that the following appeals had been lodged:-

46 St. Margarets Road, Bishopstoke, SO50 6DH 

Appeal against the refusal of planning permission for the erection of 1 no. single storey detached 3 bedroom dwelling with separate detached garage.

11 Whalesmead Close, Bishopstoke, SO50 8HE

Appeal against the refusal of planning permission for a bespoke 3 bedroom, chalet bungalow detached family dwelling located on the expansive gardens of, and adjacent to 11 Whalesmead Close with the required associated garden amenity and parking facilities.

Land situated on Goodison Close, 4 Roker Way, Fair Oak, Eastleigh. SO50 7LD 

Appeal against the refusal of planning permission for change of use of land to private garden and erection of 1.8m boundary fence.

RESOLVED -

That the report be noted.