This is a meeting of the Council of New Forest Borough Council held on the 22nd May 2023.

The last meeting of the Council was on the 13th May 2024, and the next meeting will be 8th Jul 2024.

Meeting Status

Confirmed; Annual Meeting

Agenda Published

Yes

Decisions Published

No

Minutes Published

Yes

Meeting Location

Council Chamber - Appletree Court, Beaulieu Road, Lyndhurst, SO43 7PA

Meeting Recordings

We know of no meeting recordings. If you know of one, let us know.

Agenda

Item Title Minutes
1 Minutes Minutes - 17 April 2023

RESOLVED:

 

That the minutes of the meeting held on 17 April 2023, be confirmed.

 

2 Declarations of Interests

There were no declarations of any disclosable pecuniary interests by Members.

 

3 Vote of Thanks to the Outgoing Chairman

The Leader of the Council proposed that a vote of thanks be extended to the outgoing Chairman, Cllr O’Sullivan, for the admirable way in which he had carried out the duties of Chairman during the past municipal year.  Cllr Penman seconded the motion.

 

RESOLVED:

 

That the thanks of this Council be extended to Cllr O’Sullivan for the admirable way in which he has carried out the duties of Chairman during the past municipal year.

 

4 Outgoing Chairman's Statement

The Chairman thanked the Council for its kind words, and reported on the charity work undertaken in the past year, in support of the Fortune Centre of Riding Therapy and SCARF, who both offered facilities for young people which they may otherwise not have had the opportunity to take advantage of.

 

It had been a unique year, starting with the planting of trees to mark the beginning of the Green Canopy to represent the Queen’s Platinum Jubilee.  It was then with sadness that her passing was so soon afterwards and a Proclamation was read for the new King.

 

The Chairman expressed his thanks for the opportunity to represent the District over the last year and wished the Chairman-elect a successful year in office.

 

5 Election of Chairman

Cllr O’Sullivan moved that Cllr Penman be elected Chairman of the Council for the ensuing year.  Cllr S Davies seconded the motion.

 

RESOLVED:

 

That Cllr Penman be elected Chairman of the Council for the 2023/24 municipal year, until his successor is elected at the Annual Council meeting in May 2024.

 

Cllr Penman signed the declaration of acceptance of office, which was formally witnessed by the Monitoring Officer.  He was then invested with the Chain and Badge of Office before taking the chair.

 

6 Address by the Chairman of the Council

The Chairman thanked Members of the Council for electing him and in doing so paid tribute to the outgoing Chairman, Cllr O’Sullivan and his wife for their year in office.

 

He announced that his charities for the year would be:-

 

·        The Minstead Trust, who nurture the unique potential of people with learning disabilities to support them to achieve greater independence and live happier and healthier lives.

·        The Rainbow Trust, who provide emotional and practical support to families who have a child with a life threatening or terminal illness.  The Southampton Team covers Hampshire, Dorset and the Isle of Wight.

 

7 Appointment of Vice-Chairman

Cllr Penman moved that Cllr Hawkins be appointed Vice-Chairman of the Council for the ensuing year.  The motion was seconded by Cllr Craze.

 

RESOLVED:

 

That Cllr Hawkins be elected Vice-Chairman of the Council for the 2023/24 municipal year, until his successor is appointed at the Annual Council meeting in May 2024.

 

Cllr Hawkins signed the declaration of acceptance of office, which was formally witnessed by the Monitoring Officer.  He was then invested with the Badge of Office.

 

Cllr Hawkins returned thanks for his appointment.

 

8 Appointment of Leader of the Council

Cllr Rippon-Swaine moved that Cllr Cleary be appointed Leader of the Council for the four year period until May 2027.  The motion was seconded by Cllr S Davies.

 

RESOLVED:

 

That Cllr Cleary be appointed Leader of the Council for the four year period until May 2027.

 

9 Appointment of Deputy Leader and Cabinet Portfolio Holders

The Leader informed the Council that:-

 

(a)   She had appointed Cllr S Davies as Deputy Leader of the Council and Vice-Chairman of the Cabinet.

 

(b)   The Cabinet Portfolio Holders and their respective Portfolios would be as follows:-

 

1 – Leader – Cllr Cleary

 

2 – Planning and Economy – Cllr Tipp

 

3 – Environment and Sustainability – Cllr Blunden

 

4 – Housing and Homelessness (Deputy Leader) – Cllr S Davies

 

5 – Community, Safety and Wellbeing – Cllr Poole

 

6 – Finance and Corporate – Cllr Heron

 

(c)   The full content of each Portfolio and the consequential changes to the Constitution arising from the above would be circulated to all Members in due course.

 

10 Elections 4 May 2023 - Report of the Returning Officer Elections 4 May 2023 - Report of the Returning Officer
APPENDIX 1 - Elections 2023 - RO Report

RESOLVED:

 

That the report of the Returning Officer on the elections held on Thursday 4 May 2023, be received and noted.

 

11 Political Balance of the Council

The Council noted the political balance of the Council following the District Elections held on Thursday 4 May 2023, as follows:-

 

Conservative Group 26 (54.17%)

 

Liberal Democrat Group 14 (29.17%)

 

Independent Group 4 (8.33%)

 

Green Group 3 (6.25%)

 

Labour 1*

 

*Non-aligned.

 

12 Committee and Panel Structure Terms of Reference of Overview and Scrutiny Panels

The Leader moved the recommendations as set out on the agenda, to approve the committee and panel structure and the terms of reference of each Overview and Scrutiny Panel.  Cllr S Davies seconded the motion.

 

RESOLVED:

 

1.     That the following number of seats on each committee and Panel in the Council’s Constitution, be agreed:-

 

Committee / Panel

Number of Seats

Appeals Committee

13

Audit Committee

9

General Purposes and Licensing Committee

13

HR Committee

9

Planning Committee

13

Housing and Communities Overview & Scrutiny Panel

9

Place and Sustainability Overview & Scrutiny Panel

9

Resources and Transformation Overview & Scrutiny Panel

9

 

2.     That the terms of reference of the Overview and Scrutiny Panels as circulated with the agenda, be agreed.

 

13 Allocation of Seats and Appointments to Committees and Panels Allocation of Seats and Appointments to Committees and Panels
Appendix 1 - Committee and Panel Memberships

The Leader moved the adoption of the recommendations in the report, to approve the allocation of seats on committees and panels to the political groups where the political balance rules apply, and to appoint councillors to those committees and panels.  Cllr S Davies seconded the motion.

 

RESOLVED:

 

1.     That the allocation of seats to committees and panels in accordance with the principles set out in the report, be agreed as at the table at paragraph 4.4 of the report; and

 

2.     That the Council appoints councillors to individual committees and panels, as identified in Appendix 1 of the report, for the four year period ending May 2027.

 

14 Appointment of Independent Persons Appointment of Independent Persons

The Leader moved the recommendations in the report, to appoint Independent Persons under the Localism Act 2011, following a recruitment process.  Cllr S Davies seconded the motion.

 

RESOLVED:

 

That the Council appoint the following Independent Persons for a four year term of

office commencing 22 May 2023, until the Council’s Annual Meeting in 2027:-

 

·        Judy-Anne Clements

·        Mark Edmonds

·        David Hewitt

 

15 Meeting dates

The Council noted the following meeting dates for the remainder of the 2023/24 municipal year, all commencing at 6.30 pm:-

 

·        10 July 2023

·        11 September 2023

·        9 October 2023

·        11 December 2023

·        26 February 2024

·        8 April 2024

·        13 May 2024 (Annual Meeting)

 

Other items:
Item Title Minutes
0 Apologies

Meeting Attendees

Cllr Alex Wade photo
Committee Member
Cllr Alex Wade

Liberal Democrat

Present, as expected

Profile
Cllr Caroline Rackham photo
Committee Member
Cllr Caroline Rackham

Liberal Democrat

Apologies

Profile
Cllr Colm McCarthy photo
Committee Member
Cllr Colm McCarthy

Liberal Democrat

Present, as expected

Profile
Cllr David Harrison photo
Committee Member
Cllr David Harrison

Liberal Democrat

Apologies

Profile
Cllr David Millar photo
Committee Member
Cllr David Millar

Liberal Democrat

Present, as expected

Profile
Cllr Hilary Brand photo
Committee Member
Cllr Hilary Brand

Liberal Democrat

Present, as expected

Profile
Cllr Jack Davies photo
Committee Member
Cllr Jack Davies

Liberal Democrat

Present, as expected

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Cllr Malcolm Wade photo
Committee Member
Cllr Malcolm Wade

Liberal Democrat

Present, as expected

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Cllr Mark Clark photo
Committee Member
Cllr Mark Clark

Liberal Democrat

Present, as expected

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Cllr Patrick Mballa photo
Committee Member
Cllr Patrick Mballa

Liberal Democrat

Present, as expected

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Cllr Philip Dowd photo
Committee Member
Cllr Philip Dowd

Liberal Democrat

Present, as expected

Profile
Cllr Phil Woods photo
Committee Member
Cllr Phil Woods

Liberal Democrat

Present, as expected

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Cllr Sean Cullen photo
Committee Member
Cllr Sean Cullen

Liberal Democrat

Present, as expected

Profile
Cllr Stephanie Osborne photo
Committee Member
Cllr Stephanie Osborne

Liberal Democrat

Apologies

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Cllr John Haywood photo
Committee Member
Cllr John Haywood

Labour and Co-operative

Present, as expected

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Cllr Jacqui England photo
Committee Member
Cllr Jacqui England

Independent

Present, as expected

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Cllr Joe Reilly photo
Committee Member
Cllr Joe Reilly

Independent

Present, as expected

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Cllr Nigel Linford photo
Committee Member
Cllr Nigel Linford

Independent

Present, as expected

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Cllr Peter Armstrong photo
Committee Member
Cllr Peter Armstrong

Independent

Present, as expected

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Cllr Adam Parker photo
Committee Member
Cllr Adam Parker

Green

Present, as expected

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Cllr Janet Richards photo
Committee Member
Cllr Janet Richards

Green

Present, as expected

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Cllr Neil Millington photo
Committee Member
Cllr Neil Millington

Green

Present, as expected

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Cllr Alan Alvey photo
Committee Member
Cllr Alan Alvey

Conservative

Present, as expected

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Cllr Alan O'Sullivan photo
Chairman
Cllr Alan O'Sullivan

Conservative

Present, as expected

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Cllr Allan Glass photo
Committee Member
Cllr Allan Glass

Conservative

Present, as expected

Profile
Cllr Alvin Reid photo
Committee Member
Cllr Alvin Reid

Conservative

Present, as expected

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Cllr Barry Dunning photo
Committee Member
Cllr Barry Dunning

Conservative

Present, as expected

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Cllr Barry Rickman photo
Committee Member
Cllr Barry Rickman

Conservative

Present, as expected

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Cllr Christine Ward photo
Committee Member
Cllr Christine Ward

Conservative

Present, as expected

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Cllr Dan Poole photo
Committee Member
Cllr Dan Poole

Conservative

Present, as expected

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Cllr Dave Penny photo
Committee Member
Cllr Dave Penny

Conservative

Apologies

Profile
Cllr David Hawkins photo
Committee Member
Vice-Chairman of the Council
Cllr David Hawkins

Conservative

Present, as expected

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Cllr Derek Tipp photo
Committee Member
Cllr Derek Tipp

Conservative

Present, as expected

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Cllr Geoffrey Blunden photo
Committee Member
Cllr Geoffrey Blunden

Conservative

Present, as expected

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Cllr Ian Murray photo
Committee Member
Cllr Ian Murray

Conservative

Present, as expected

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Cllr Jeremy Heron photo
Committee Member
Cllr Jeremy Heron

Conservative

Present, as expected

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Cllr Jill Cleary photo
Committee Member
Leader of the Council
Cllr Jill Cleary

Conservative

Present, as expected

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Cllr John Sleep photo
Committee Member
Cllr John Sleep

Conservative

Present, as expected

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Cllr Kate Crisell photo
Committee Member
Cllr Kate Crisell

Conservative

Present, as expected

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Cllr Keith Craze photo
Committee Member
Cllr Keith Craze

Conservative

Present, as expected

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Cllr Matthew Hartmann photo
Committee Member
Cllr Matthew Hartmann

Conservative

Present, as expected

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Cllr Michael Thierry photo
Committee Member
Cllr Michael Thierry

Conservative

Present, as expected

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Cllr Neil Tungate photo
Committee Member
Cllr Neil Tungate

Conservative

Present, as expected

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Cllr Neville Penman photo
Vice-Chairman
Chairman of the Council
Cllr Neville Penman

Conservative

Present, as expected

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Cllr Richard Young photo
Committee Member
Cllr Richard Young

Conservative

Present, as expected

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Cllr Steve Clarke photo
Committee Member
Cllr Steve Clarke

Conservative

Present, as expected

Profile
Cllr Steve Davies photo
Committee Member
Cllr Steve Davies

Conservative

Present, as expected

Profile
Cllr Steve Rippon-Swaine photo
Committee Member
Cllr Steve Rippon-Swaine

Conservative

Present, as expected

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Officer
Strategic Director of Corporate Resources & Transformation, Section 151 Officer
Alan Bethune

None

In attendance

Officer
Strategic Director Place, Operations and Sustainability
James Carpenter

None

In attendance

Officer
Sara Hamilton

None

In attendance

Officer
Business Support Officer
Sue Jennings

None

In attendance

Officer
Donna Langfield

None

In attendance

Officer
Karen Wardle

None

In attendance

Officer
Democratic Services Manager
Matt Wisdom

None

In attendance

Officer
Democratic Services Officer
Joe Tyler

None

In attendance

Officer
Chief Executive
Kate Ryan

None

In attendance

Officer
Strategic Director of Housing, Communities and Governance
Grainne O'Rourke

None

In attendance

Source

This meeting detail is from New Forest Borough Council website