Havant Borough Council
Councillors:
36
Wards:
17
Committees:
35
Meetings (2025):
89
Meetings (2024):
96
Meeting
Cabinet - Havant
Meeting Times
Scheduled Time
Start:
Wednesday, 18th December 2024
5:30 PM
Wednesday, 18th December 2024
5:30 PM
End:
Wednesday, 18th December 2024
9:30 PM
Wednesday, 18th December 2024
9:30 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
18 Dec 2024
18 Dec 2024
Location:
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Meeting Attendees
Secretary
Democratic & Electoral Services Manager
Jenni Harding
Expected
Secretary
Democratic Services Officer
Emma Carlyle
Expected
Secretary
Democratic Services Officer
Lauren Maidens
Expected
Public
Spare Copies
Expected
Committee Member
Cabinet Lead for Housing
Committee Member
Cabinet Lead for Climate Emergency, Environment & Water Quality (Climate Change Champion)
Committee Member
Chairman of Governance Committee
Committee Member
Cabinet Lead for Regeneration & Communities
Committee Member
Cabinet Lead for Planning and Environment and Chairman of Planning Committee
Chairman
Leader of the Council - Cabinet Lead for Corporate Strategy. Performance, and External Relations, Chairman of Human Resources Committee
Committee Member
Deputy Leader of the Council and Cabinet Lead for Finance, Leader of Liberal Democratic Party
Agenda
0
PART 1 (Items open for public attendance)
0
Cabinet Lead for Climate, Emergency, Environment & Water Quality
0
Deputy Leader of the Council and Cabinet Lead for Finance
0
Leader of the Council
0
.1
Cabinet Lead for Regeneration & Communities
1
Apologies for Absence
To receive and record any apologies for absence.
Minutes
There were no apologies for absence received for this meeting.
2
Declarations of Interests
To receive and record any declarations of interest from members present.
In accordance with the Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interests (DPI) that they may have in respect of any matter for consideration on this agenda. Any councillor with a DPI must not participate in any discussion or vote regarding that matter and they must also withdraw from the meeting immediately before consideration of the matter.
Councillors are further invited to disclose any personal or prejudicial interests which may be relevant to any matter on this agenda. Participation in the meeting and vote shall depend upon the nature of the interest.
Councillors should refer to the declaration of interest flowchart and raise any queries with the Monitoring Officer in advance of the meeting.
Members are reminded that they should re-declare their interest before consideration of the item or as soon as the interest becomes apparent and if appropriate, withdraw from the room immediately thereafter.
In accordance with the Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interests (DPI) that they may have in respect of any matter for consideration on this agenda. Any councillor with a DPI must not participate in any discussion or vote regarding that matter and they must also withdraw from the meeting immediately before consideration of the matter.
Councillors are further invited to disclose any personal or prejudicial interests which may be relevant to any matter on this agenda. Participation in the meeting and vote shall depend upon the nature of the interest.
Councillors should refer to the declaration of interest flowchart and raise any queries with the Monitoring Officer in advance of the meeting.
Members are reminded that they should re-declare their interest before consideration of the item or as soon as the interest becomes apparent and if appropriate, withdraw from the room immediately thereafter.
Minutes
There were no declarations of interests relating to matters on the agenda.
3
Minutes
To confirm the minutes of the last meeting of Cabinet held on 06 November 2024.
Attachments:
- Document Minutes of Previous Meeting 10 Dec 2024
Minutes
The minutes of the Cabinet meeting held on 06 November 2024 were approved as a true record and signed by the Chairman.
4
Chairman's Report
To receive a report from the Chairman.
Minutes
Councillor Munday, the Chairman, informed members that the Government’s White paper on English Devolution is due to be published and sets out how the Government plans to deliver on its manifesto pledge to transfer power out of Westminster through devolution and to fix the foundations of local government, but will continue to keep appraised of progress to ensure the best options for the residents of Havant.
Councillor Munday confirmed he met with the Police & Crime Commissioner with Councillor Philippa Gray, to discuss anti-social behaviour and shoplifting and how preventative measures to tackle some of the issue could be funded.
Councillor Munday outlined other meetings with residents and business owners he carried out since the last meeting of the Cabinet.
Councillor Munday confirmed he met with the Police & Crime Commissioner with Councillor Philippa Gray, to discuss anti-social behaviour and shoplifting and how preventative measures to tackle some of the issue could be funded.
Councillor Munday outlined other meetings with residents and business owners he carried out since the last meeting of the Cabinet.
5
Councillor Questions under Cabinet (Executive) Standing Order 9.3
In accordance with Cabinet (Executive) Standing Order (CESO) 9.3.1, to receive questions from the Chairman of the Overview & Scrutiny Committee and CESO 9.3.3, a period of 20 minutes is permitted to receive questions put to Cabinet by Councillors.
Minutes
There were no questions from Councillors under the provision of Standing Order 9.3.
6
Matters referred by Full Council or the Overview & Scrutiny Committee Under Cabinet (Executive) Standing Order 9.4c
In accordance with Cabinet (Executive) Standing Order 9.4c, this item is reserved for matters referred by the Full Council or the Overview & Scrutiny Committee for consideration.
1 Overview & Scrutiny Committee –
4th December 2024
Overview & Scrutiny Handbook
‘Recommend Cabinet to approve the Scrutiny and Executive Protocol as set out in Annex 1 of the handbook’.
1 Overview & Scrutiny Committee –
4th December 2024
Overview & Scrutiny Handbook
‘Recommend Cabinet to approve the Scrutiny and Executive Protocol as set out in Annex 1 of the handbook’.
Minutes
There was one matter for Cabinet to consider under the provision of this standing order, being a matter arising from the Overview & Scrutiny Committee from their meeting of 04 December 2024.
Councillor Philippa Gray introduced the report in Councillor Diamond’s absence and reiterated the important role of the Overview and Scrutiny Committee.
Members considered the options contained in the report and following questions and debate, it was
RESOLVED
that Cabinet approved the Scrutiny and Executive Protocol as set out in Annex 1 of the Overview and Scrutiny Handbook.
Councillor Philippa Gray introduced the report in Councillor Diamond’s absence and reiterated the important role of the Overview and Scrutiny Committee.
Members considered the options contained in the report and following questions and debate, it was
RESOLVED
that Cabinet approved the Scrutiny and Executive Protocol as set out in Annex 1 of the Overview and Scrutiny Handbook.
7
Corporate Strategy Delivery Plan
Attachments:
- Document Corporate Strategy Delivery Plan - Cabinet December 2024 10 Dec 2024
- Document Corporate Strategy Delivery Plan - FINAL 10 Dec 2024
Minutes
Councillor Munday introduced the report and outlined some amendments that will be made to the Corporate Strategy Delivery Plan following comments from Cabinet members, which includes to:
o update the Waterlooville section to reflect Councillor Harrison’s involvement and update to the wording around community centre improvements.
o update the climate section to include reference to feasibility study into Electric Vehicle (EV) charging
o update water quality section to reflect work with stakeholders and regular updates to be provided to Cabinet on progress
o reference Tree Strategy development as part of improvements to open spaces
Councillor Munday informed members that a full consultation on the Local Plan is being scheduled for May and June 2025.
Members considered the options set out in the report and following questions and debate, it was
RESOLVED that Cabinet
1. adopted the Corporate Strategy Delivery Plan.
2. delegated authority to the Chief Executive, following consultation with the relevant Cabinet Lead to update the Delivery Plan as required to reflect changes in circumstances.
o update the Waterlooville section to reflect Councillor Harrison’s involvement and update to the wording around community centre improvements.
o update the climate section to include reference to feasibility study into Electric Vehicle (EV) charging
o update water quality section to reflect work with stakeholders and regular updates to be provided to Cabinet on progress
o reference Tree Strategy development as part of improvements to open spaces
Councillor Munday informed members that a full consultation on the Local Plan is being scheduled for May and June 2025.
Members considered the options set out in the report and following questions and debate, it was
RESOLVED that Cabinet
1. adopted the Corporate Strategy Delivery Plan.
2. delegated authority to the Chief Executive, following consultation with the relevant Cabinet Lead to update the Delivery Plan as required to reflect changes in circumstances.
8
Quarter 2 Revenue and Capital Budget Monitoring Report 2024/25
Attachments:
- Document 2.0 Revenue Capital and Prudential Indicator 202425 - Q2 FINAL 10 Dec 2024
- Document Appendix A - Revenue Report Q2 10 Dec 2024
- Document Appendix B Prudential Indicators Q2 2425 10 Dec 2024
- Document Appendix C Capital Outturn Q2 10 Dec 2024
- Document Appendix D - MTFS 10 Dec 2024
Minutes
Councillor Philippa Gray first thanked officers for their support and guidance throughout the year. Councillor Gray introduced the report as relevant Cabinet Lead and outlined key points of note within the report and highlighted that the report was written before the agreement at Full Council to draw down from reserves to offset the loss of recycling credits from the County Council.
Cabinet considered the options set out in the report and following questions and debate, it was
RESOLVED that Cabinet
consider the results of the Quarter 2 Revenue and Capital Budget Monitoring Report for 2024/25 in current and future financial and operational decisions and strategic planning.
Cabinet considered the options set out in the report and following questions and debate, it was
RESOLVED that Cabinet
consider the results of the Quarter 2 Revenue and Capital Budget Monitoring Report for 2024/25 in current and future financial and operational decisions and strategic planning.
9
2025/26 Fees and Charges
Attachments:
- Document HBC Fees and Charges 25-26 Full Council v3 (002) 10 Dec 2024
- Document Appendix A 2025-26 Fees and Charges 28.11.2024 v2 10 Dec 2024
- Document Corrigendum item - 2025-26 Fees and Charges 12.12.2024 10 Dec 2024
Minutes
Councillor Philippa Gray introduced the report as relevant Cabinet Lead and outlined key points of note in the report which asks for members to agree the new Fees and Charges for 2025/26.
Councillor Gray confirmed that many of the fees and charges are restricted by legislation, but the general baseline to other fees and charges is proposed to be increased in line with the September 2024 Consumer Price Index (CPI) inflation figures of 1.7%.
Members considered the options set out in the report and following questions and debate, it was
RESOLVED that Cabinet
approved the Fees and Charges Schedule for 2025-26.
Councillor Gray confirmed that many of the fees and charges are restricted by legislation, but the general baseline to other fees and charges is proposed to be increased in line with the September 2024 Consumer Price Index (CPI) inflation figures of 1.7%.
Members considered the options set out in the report and following questions and debate, it was
RESOLVED that Cabinet
approved the Fees and Charges Schedule for 2025-26.
10
Council Tax Base 2025/26
Attachments:
- Document HBC Cabinet Report - Council Taxbase 2025-26 v2 updated 10 Dec 2024
- Document Appendix A - Council Tax Base 2025-26 10 Dec 2024
Minutes
Councillor Philippa Gray introduced the report as relevant Cabinet Lead and confirmed this as statutory requirement and a key element in the Council’s financial planning and seeks members approval of the recommendations as set out in the report.
Members considered the options in the published report and following questions and debate, Cabinet
RESOLVED
To recommend that Council:
1. Approves the Council Tax base of 43,147.4 for 2025/26.
2. Delegates authority to the Section.151 Officer following consultation with Cabinet Lead for Finance, to calculate and approve the Council Tax base in future years.
Members considered the options in the published report and following questions and debate, Cabinet
RESOLVED
To recommend that Council:
1. Approves the Council Tax base of 43,147.4 for 2025/26.
2. Delegates authority to the Section.151 Officer following consultation with Cabinet Lead for Finance, to calculate and approve the Council Tax base in future years.
11
Hayling Island Coastal Management Strategy
Attachments:
- Document HBC Cabinet Report HICMS 10 Dec 2024
- Document Appendix A to Cabinet Report HICMS 10 Dec 2024
- Document Appendix B to Cabinet Report HICMS 10 Dec 2024
- Document Appendix C to Cabinet Report HICMS_Consultation Report 10 Dec 2024
Minutes
Councillor Rason introduced the report as relevant Cabinet Lead and outlined environmental challenges facing residents of Hayling Island and holistic approach to the Hayling Island Coastal Management Strategy seeking members approval of the recommendations as set out in the report.
Members considered the options in the published report and following questions and debate, it was
RESOLVED that Cabinet
a) adopted the final strategic management options within the Hayling Island Coastal Management Strategy, as set out in Appendix A.
b) approved the delivery and implementation of the Hayling Island Coastal Management Strategy Short-term Action Plan, as set out in Appendix B, subject to securing funding where appropriate.
c) approved the submission of the Hayling Island Coastal Management Strategy to the Environment Agency for approval.
Members considered the options in the published report and following questions and debate, it was
RESOLVED that Cabinet
a) adopted the final strategic management options within the Hayling Island Coastal Management Strategy, as set out in Appendix A.
b) approved the delivery and implementation of the Hayling Island Coastal Management Strategy Short-term Action Plan, as set out in Appendix B, subject to securing funding where appropriate.
c) approved the submission of the Hayling Island Coastal Management Strategy to the Environment Agency for approval.
12
Adoption of the Climate Change Strategy and Biodiversity Strategy
Attachments:
- Document Cabinet report - Climate Change and Biodiversity Strategies - 18-12-2024 (post CGB) 10 Dec 2024
- Document Appendix A - Climate Change Strategy and Action Plan 2024-30 10 Dec 2024
- Document Appendix B - Havant Biodiversity Strategy 10 Dec 2024
Minutes
Councillor Rason introduced the report as relevant Cabinet Lead outlining the reasons for the need to update the current Climate Change and Biodiversity Strategies and therefore seeking members approval of the recommendations as set out in the report.
Members considered the options in the published report and following questions and debate, it was
RESOLVED that Cabinet
adopted the Climate Change Strategy and Action Plan (Appendix A);
adopted the Biodiversity Strategy (Appendix B); and
delegated authority to the Executive Head of Place, following consultation with the relevant Cabinet Lead to update both Action Plans as required to reflect changes in circumstances.
Members considered the options in the published report and following questions and debate, it was
RESOLVED that Cabinet
adopted the Climate Change Strategy and Action Plan (Appendix A);
adopted the Biodiversity Strategy (Appendix B); and
delegated authority to the Executive Head of Place, following consultation with the relevant Cabinet Lead to update both Action Plans as required to reflect changes in circumstances.
13
Development of Commercial Opportunities at Chichester Avenue, Hayling Island
Attachments:
- Document Restricted enclosure 10 Dec 2024
- Document Development of commercial opportunities in Hayling Island 10 Dec 2024
Minutes
Councillor Harris introduced the report as relevant Cabinet Lead and outlined the proposals in the report and work to regenerate the Hayling Seafront, which was first set in 2022 and confirmed that the business case will look at both mobile and static provision in the area.
Councillor Harris further confirmed that the report seeks funding to start to explore opportunities for regeneration on Hayling Island.
Members considered the options in the published report and following questions and debate, it was
RESOLVED that Cabinet
agreed that a business case for the provision of a food and beverage offer at Chichester Avenue car park, Hayling Island should be developed, to be funded from the £25,500 budget included in the Capital Programme approved by Full Council in February 2024
agreed that once a business case has been developed a report shall be brought back to Cabinet for consideration.
Councillor Harris further confirmed that the report seeks funding to start to explore opportunities for regeneration on Hayling Island.
Members considered the options in the published report and following questions and debate, it was
RESOLVED that Cabinet
agreed that a business case for the provision of a food and beverage offer at Chichester Avenue car park, Hayling Island should be developed, to be funded from the £25,500 budget included in the Capital Programme approved by Full Council in February 2024
agreed that once a business case has been developed a report shall be brought back to Cabinet for consideration.
14
Cabinet Lead Delegated Decisions, Minutes from Meetings etc.
RECOMMENDED that the following Delegated Decisions be noted:
(1) Delegated Decisions - none
RECOMMENDED that the following Minutes of Meetings be noted:
(1)
Portchester Crematorium Joint Committee – None
(2) Langstone Harbour Board – None
(3) Solent Freeport Consortium Board – None
(1) Delegated Decisions - none
RECOMMENDED that the following Minutes of Meetings be noted:
(1)
Portchester Crematorium Joint Committee – None
(2) Langstone Harbour Board – None
(3) Solent Freeport Consortium Board – None
Minutes
There were no delegated decisions or minutes from the following meetings since the last meeting of Cabinet, to be considered at this meeting.
15
Outside Body Appointments
Following the approval of appointments of Outside Bodies taken on 12 June 2024, Cabinet is asked to approve changes to the Outside Body Appointments as set out below:
West of Waterlooville Forum
Four
2 Standing Deputies
Councillor Harrison
Councillor Robinson
Councillor Brent
Councillor Faiz
Cllr Bowdell SD
Cllr Harris SD
West of Waterlooville Forum
Four
2 Standing Deputies
Councillor Harrison
Councillor Robinson
Councillor Brent
Councillor Faiz
Cllr Bowdell SD
Cllr Harris SD
Attachments:
- Document MASTER - Outside Body Appointments Dec 2024 10 Dec 2024
Minutes
Councillor Munday introduced the item seeking approval of changes to Outside Body appointments as delegated to the Monitoring Officer at the meeting of Cabinet on 12 June 2024, which include changes to the West of Waterlooville Forum.
Following questions and debate, it was
RESOLVED that Cabinet approved changes to the Outside Body Appointments as set out in the published agenda, including those set out below:
West of Waterlooville Forum
Four
2 Standing Deputies
Councillor Harrison
Councillor Robinson
Councillor Brent
Councillor Faiz
Cllr Bowdell SD
Cllr Harris SD
Following questions and debate, it was
RESOLVED that Cabinet approved changes to the Outside Body Appointments as set out in the published agenda, including those set out below:
West of Waterlooville Forum
Four
2 Standing Deputies
Councillor Harrison
Councillor Robinson
Councillor Brent
Councillor Faiz
Cllr Bowdell SD
Cllr Harris SD
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