Havant Borough Council
Councillors:
36
Wards:
17
Committees:
35
Meetings (2025):
87
Meetings (2024):
96
Meeting
Cabinet - Havant
Meeting Times
Scheduled Time
Start:
Wednesday, 6th November 2024
5:30 PM
Wednesday, 6th November 2024
5:30 PM
End:
Wednesday, 6th November 2024
9:30 PM
Wednesday, 6th November 2024
9:30 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
06 Nov 2024
06 Nov 2024
Location:
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Meeting Attendees
Committee Member
Cabinet Lead for Climate Emergency, Environment & Water Quality (Climate Change Champion)
Committee Member
Chairman of Governance Committee
Committee Member
Deputy Leader of the Council and Cabinet Lead for Finance, Leader of Liberal Democratic Party
Committee Member
Cabinet Lead for Regeneration & Communities
Committee Member
Cabinet Lead for Housing
Secretary
Democratic & Electoral Services Manager
Jenni Harding
Expected
Secretary
Democratic Services Officer
Emma Carlyle
Expected
Secretary
Democratic Services Officer
Lauren Maidens
Expected
Committee Member
Cabinet Lead for Planning and Environment and Chairman of Planning Committee
Public
Spare Copies
Expected
Chairman
Leader of the Council - Cabinet Lead for Corporate Strategy. Performance, and External Relations, Chairman of Human Resources Committee
Agenda
0
PART 1 (Items open for public attendance)
0
Cabinet Lead for Commercial
0
PART 2 (Confidential items - closed to the public)
0
Cabinet Lead for Regeneration and Communities
0
Cabinet Lead for Place
0
Deputy Leader of the Council and Cabinet Lead for Finance
1
Apologies for Absence
To receive and record any apologies for absence.
Minutes
There were no apologies for absence received for this meeting.
2
Declarations of Interests
To receive and record any declarations of interest from members present.
In accordance with the Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interest (DPI) that they may have in respect of any matter for consideration on this agenda. Any councillor with a DPI must not participate in any discussion or vote regarding that matter and they must also withdraw from the meeting immediately before consideration of the matter.
Councillors are further invited to disclose any personal or prejudicial interests which may be relevant to any matter on this agenda. Participation in the meeting and vote shall depend upon the nature of the interest.
Councillors should refer to the declaration of interest flowchart and raise any queries with the Monitoring Officer in advance of the meeting.
Members are reminded that they should re-declare their interest before consideration of the item or as soon as the interest becomes apparent and if appropriate, withdraw from the room immediately thereafter.
In accordance with the Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interest (DPI) that they may have in respect of any matter for consideration on this agenda. Any councillor with a DPI must not participate in any discussion or vote regarding that matter and they must also withdraw from the meeting immediately before consideration of the matter.
Councillors are further invited to disclose any personal or prejudicial interests which may be relevant to any matter on this agenda. Participation in the meeting and vote shall depend upon the nature of the interest.
Councillors should refer to the declaration of interest flowchart and raise any queries with the Monitoring Officer in advance of the meeting.
Members are reminded that they should re-declare their interest before consideration of the item or as soon as the interest becomes apparent and if appropriate, withdraw from the room immediately thereafter.
Minutes
There were no declarations of interests relating to matters on the agenda.
3
Minutes
To confirm the minutes of the last meeting of Cabinet held on 11 September 2024.
Attachments:
- Document Minutes of Previous Meeting 29 Oct 2024
Minutes
The minutes of the Cabinet meeting held on 11 September 2024 were approved as a true record and signed by the Chairman.
4
Chairman's Report
To receive a report from the Chairman.
Minutes
Councillor Munday, spoke on the Labour Party’s first Budget since 2010 which was announced on 30 October 2024.
The Leader also pledged to continue to build relationships with stakeholders and residents and confirmed meetings are taking place with Suella Braverman MP, Alan Mak MP, County Councillors and with the Police & Crime Commissioner and Chief Executive of Norse.
Furthermore, meetings with residents are initially being held in Hayling Island, St Faith’s, Purbrook, Emsworth, Bedhampton and parts of Waterlooville to meet with residents as part of the Councils’ vision of the borough.
Councillor Munday reminded residents of remembrance parades being held in Havant and the importance of encouraging all leaders in finding solutions to war in solving conflicts.
The Leader also pledged to continue to build relationships with stakeholders and residents and confirmed meetings are taking place with Suella Braverman MP, Alan Mak MP, County Councillors and with the Police & Crime Commissioner and Chief Executive of Norse.
Furthermore, meetings with residents are initially being held in Hayling Island, St Faith’s, Purbrook, Emsworth, Bedhampton and parts of Waterlooville to meet with residents as part of the Councils’ vision of the borough.
Councillor Munday reminded residents of remembrance parades being held in Havant and the importance of encouraging all leaders in finding solutions to war in solving conflicts.
5
Councillor Questions under Standing Order 68.3
In accordance with standing order 68.3.1, to receive questions from the Chairman of the Overview & Scrutiny Committee and standing order 68.3.3, a period of 20 minutes is permitted to receive questions put to Cabinet by Councillors.
Minutes
There were no questions from Councillors under the provision of this standing order.
6
Matters referred by Full Council or the Overview & Scrutiny Committee Under Standing Order 68.7.3
In accordance with Standing Order 68.7.3, this item is reserved for matters referred by the Full Council or the Overview & Scrutiny Committee for consideration.
Minutes
There were no matters for Cabinet to consider under the provision of this standing order.
7
Cabinet Lead Delegated Decisions, Minutes from Meetings etc.
RECOMMENDED that the following Delegated Decisions be noted:
(1) Delegated Decisions - none
RECOMMENDED that the following Minutes of Meetings be noted:
(1)
Portchester Crematorium Joint Committee – 23 September 2024
(2) Langstone Harbour Board – none
(3) Solent Freeport Consortium Board – 18 September 2024
(1) Delegated Decisions - none
RECOMMENDED that the following Minutes of Meetings be noted:
(1)
Portchester Crematorium Joint Committee – 23 September 2024
(2) Langstone Harbour Board – none
(3) Solent Freeport Consortium Board – 18 September 2024
Minutes
Cabinet RESOLVED that:
the following Minutes of Meetings be noted:
(1) Portchester Crematorium Joint Committee on 23 September 2024
(2) Solent Freeport Consortium on 18 September 2024
the following Minutes of Meetings be noted:
(1) Portchester Crematorium Joint Committee on 23 September 2024
(2) Solent Freeport Consortium on 18 September 2024
8
Hampshire Business Rates Pool
Attachments:
- Document Hampshire Business Rate Pool 29 Oct 2024
Minutes
Councillor Philippa Gray introduced the item as relevant Cabinet Lead setting out the background of the report detailing the impact and benefit to the Council and considerations outlined in the report.
Councillor Gray outlined the options in the report, after which Cabinet considered those options as set out in the report.
The Section 151 Officer answered questions from Cabinet to provide clarity for members.
Following a vote, Cabinet agreed the reports’ recommendations for the reasons stated in the submitted report and
RESOLVED to:
1. Approve “in principle” for the Council to join a business rates pool for Hampshire pending the completion of the required framework and governance arrangements relating to the Hampshire based scheme.
2. Delegate authority to the Section 151 Officer following consultation with the Cabinet Lead for Finance to conclude necessary due diligence and confirm the Council’s final intention on whether to participate in a Hampshire business rates pool, however constituted, for 2024/2025.
3. Delegate authority to the Section151 Officer following consultation with the Cabinet Lead for Finance to agree the detailed pooling and governance arrangements for the pool.
4. Delegate authority to the Section 151 Officer following consultation with the Cabinet Lead for Finance to determine whether it is in the interest of the Council to continue to participate in the Hampshire business rates pool on an annual basis.
Councillor Gray outlined the options in the report, after which Cabinet considered those options as set out in the report.
The Section 151 Officer answered questions from Cabinet to provide clarity for members.
Following a vote, Cabinet agreed the reports’ recommendations for the reasons stated in the submitted report and
RESOLVED to:
1. Approve “in principle” for the Council to join a business rates pool for Hampshire pending the completion of the required framework and governance arrangements relating to the Hampshire based scheme.
2. Delegate authority to the Section 151 Officer following consultation with the Cabinet Lead for Finance to conclude necessary due diligence and confirm the Council’s final intention on whether to participate in a Hampshire business rates pool, however constituted, for 2024/2025.
3. Delegate authority to the Section151 Officer following consultation with the Cabinet Lead for Finance to agree the detailed pooling and governance arrangements for the pool.
4. Delegate authority to the Section 151 Officer following consultation with the Cabinet Lead for Finance to determine whether it is in the interest of the Council to continue to participate in the Hampshire business rates pool on an annual basis.
9
Local Planning Enforcement Plan
Attachments:
- Document Local Planning Enforcement Plan 29 Oct 2024
- Document Appendix A - Local Planning Enforcement Plan FINAL 04.10.24 29 Oct 2024
Minutes
Councillor Brown introduced the item as relevant Cabinet Lead outlining the purpose of the plan and confirmed that the Overview & Scrutiny Committee has considered the plan at their meeting held on16 October 2024.
Cabinet considered all the options as set out in the report.
Following questions and a vote, Cabinet agreed the report’s recommendations for the reasons stated in the submitted report and
RESOLVED to:
adopt the Local Planning Enforcement Plan.
Cabinet considered all the options as set out in the report.
Following questions and a vote, Cabinet agreed the report’s recommendations for the reasons stated in the submitted report and
RESOLVED to:
adopt the Local Planning Enforcement Plan.
10
Customer Access and Experience Strategy 2025-2028
Attachments:
- Document Customer Services Access Strategy 29 Oct 2024
- Document Appendix A Customer Access and Experience Strategy 2025-2028 v2 29 Oct 2024
- Document Appendix B - Equality Impact Assessment - Customer Access and Experience Strategy 29 Oct 2024
Minutes
Councillor Paul Gray introduced the item as relevant Cabinet Lead setting out the vision of the Council in relation to communication with residents and how the Customer Access & Experience Strategy will be delivered.
Members thanked officers for their hard work and dedication ensuring that our residents have a better customer experience.
Cabinet considered all the options as set out in the report.
Following debate and vote, Cabinet agreed the report’s recommendations for the reasons stated in the submitted report and
RESOLVED to:
approve the Customer Access and Experience Strategy 2025-2028.
Members thanked officers for their hard work and dedication ensuring that our residents have a better customer experience.
Cabinet considered all the options as set out in the report.
Following debate and vote, Cabinet agreed the report’s recommendations for the reasons stated in the submitted report and
RESOLVED to:
approve the Customer Access and Experience Strategy 2025-2028.
11
Customer Services: Telephony, Case Management System
Attachments:
- Document Customer Services Telephony and Case Management 29 Oct 2024
- Document Appendix A - Business Case - Customer Services Telephony and Case Management 29 Oct 2024
- Document Appendix B - Equality Impact Assessment - Customer Services - Telephony and Case Management 29 Oct 2024
- Document EXEMPT APPENDIX C - Telephony and case management 29 Oct 2024
- Document EXEMPT APPENDIX D - telephony and case management 29 Oct 2024
Minutes
Councillor Paul Gray introduced the item as relevant Cabinet Lead setting out the reasons for purchasing the telephony system and the benefits to our residents.
Cabinet considered all the options as set out in the report.
Councillor Paul Gray requested officers to provide a full response outside of the meeting to Councillor Shepherds request for clarity around project dates listed in the project plan.
Following debate and vote, Cabinet agreed the report’s recommendations for the reasons stated in the submitted report and
RESOLVED to:
1. Agree to enter into a contract with the preferred supplier identified in exempt Appendix D to provide the telephony and case management software for the council’s customer services function from 2025
2. Delegate authority to the Executive Head for Housing & Communities, in consultation with the Section 151 Officer and Monitoring Officer to finalise and sign a contract with the preferred supplier.
Cabinet considered all the options as set out in the report.
Councillor Paul Gray requested officers to provide a full response outside of the meeting to Councillor Shepherds request for clarity around project dates listed in the project plan.
Following debate and vote, Cabinet agreed the report’s recommendations for the reasons stated in the submitted report and
RESOLVED to:
1. Agree to enter into a contract with the preferred supplier identified in exempt Appendix D to provide the telephony and case management software for the council’s customer services function from 2025
2. Delegate authority to the Executive Head for Housing & Communities, in consultation with the Section 151 Officer and Monitoring Officer to finalise and sign a contract with the preferred supplier.
12
The former Bulbeck Road Car Park Site Disposal
Attachments:
- Document Former Bulbeck Road Carpark Site Disposal Report 29 Oct 2024
- Document EXEMPT Appendix A - Schedule of Interest 29 Oct 2024
Minutes
Councillor Harris introduced the item as relevant Cabinet Lead setting out the provision recommended in the report, benefits to local residents and plans for the proceeds of the sale.
Cabinet considered all the options as set out in the report.
Following debate and vote, Cabinet agreed the report’s recommendations for the reasons stated in the submitted report and
RESOLVED to:
1. delegate authority to the Executive Head of Regeneration, Economic Development and Preventative services in consultation with the Section 151 Officer and Cabinet Lead for Regeneration and Communities to sell the former Bulbeck Road Car Park site to the preferred developer Churchill Living Ltd.
2. designate the proceeds of sale to the Council Regeneration Capital Reserve to be used for the purposes of regeneration, including the enablement of housing developments.
Cabinet considered all the options as set out in the report.
Following debate and vote, Cabinet agreed the report’s recommendations for the reasons stated in the submitted report and
RESOLVED to:
1. delegate authority to the Executive Head of Regeneration, Economic Development and Preventative services in consultation with the Section 151 Officer and Cabinet Lead for Regeneration and Communities to sell the former Bulbeck Road Car Park site to the preferred developer Churchill Living Ltd.
2. designate the proceeds of sale to the Council Regeneration Capital Reserve to be used for the purposes of regeneration, including the enablement of housing developments.
13
Exclusion of the Press and Public
The Cabinet is asked to consider whether to pass a resolution excluding the public from the meeting during consideration of any of the items on the agenda. If members wish to do so then this could be achieved by passing the following resolution. Members are not required to pass the resolution but the Solicitor to the Council recommends this as to the item set out below.
That the public be excluded from the meeting during consideration of the item headed and numbered as below because:
(a) it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during that item there would be disclosure to them of exempt information of the descriptions specified in paragraphs of Part 1 of Schedule 12A (as amended) of the Local Government Act 1972 shown against the heading in question; and
(b) in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
That the public be excluded from the meeting during consideration of the item headed and numbered as below because:
(a) it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during that item there would be disclosure to them of exempt information of the descriptions specified in paragraphs of Part 1 of Schedule 12A (as amended) of the Local Government Act 1972 shown against the heading in question; and
(b) in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
Minutes
The meeting remained in ‘open’ session under Part One of the agenda.
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