Havant Borough Council
Councillors:
36
Wards:
17
Committees:
35
Meetings (2025):
89
Meetings (2024):
96
Meeting
Cabinet - Havant
Meeting Times
Scheduled Time
Start:
Wednesday, 11th September 2024
5:30 PM
Wednesday, 11th September 2024
5:30 PM
End:
Wednesday, 11th September 2024
9:30 PM
Wednesday, 11th September 2024
9:30 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
11 Sep 2024
11 Sep 2024
Location:
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Meeting Attendees
Committee Member
Cabinet Lead for Climate Emergency, Environment & Water Quality (Climate Change Champion)
Committee Member
Chairman of Governance Committee
Committee Member
Deputy Leader of the Council and Cabinet Lead for Finance, Leader of Liberal Democratic Party
Committee Member
Cabinet Lead for Regeneration & Communities
Committee Member
Cabinet Lead for Planning and Environment and Chairman of Planning Committee
Committee Member
Cabinet Lead for Housing
Assistant Cabinet Lead
Cabinet Lead for Community Assets
Assistant Cabinet Lead
Leader of the Green Party & Cabinet Lead Commercial
Secretary
Democratic & Electoral Services Manager
Jenni Harding
Expected
Secretary
Democratic Services Officer
Emma Carlyle
Expected
Secretary
Democratic Services Officer
Lauren Maidens
Expected
Public
Spare Copies
Expected
Chairman
Leader of the Council - Cabinet Lead for Corporate Strategy. Performance, and External Relations, Chairman of Human Resources Committee
Agenda
1
Apologies for Absence
To receive and record any apologies for absence.
Minutes
Apologies for absence were received from Councillor Harris.
2
Declarations of Interests
To receive and record any declarations of interest from members present.
Minutes
There were no declarations of interests relating to matters on the agenda.
3
Minutes
To confirm the minutes of the meetings of Cabinet held on 17 July 2024 and 6 August 2024.
Attachments:
- Document Minutes 17/07/2024 Cabinet 03 Sep 2024
- Document Minutes of Previous Meeting 03 Sep 2024
Minutes
RESOLVED The minutes of the Cabinet meetings held on 17 July and 6 August 2024 be approved as a true record and signed by the Chairman.
4
Chairman's Report
To receive a report from the Chairman.
Minutes
Councillor Munday, the Chairman, had no matters to report.
5
Councillor Questions under Cabinet (Executive) Standing Orders 9.3.1 and 9.3.3
In accordance with Cabinet (Executive) Standing Order 9.3.1, to receive questions from the Chairman of the Overview & Scrutiny Committee and Cabinet (Executive) Standing Order 9.3.3, a period of 20 minutes is permitted to receive questions put to Cabinet by Councillors.
Minutes
There were no questions from Councillors under the provision of Standing Order 9.3.1 or 9.3.3.
6
Matters referred by Full Council or the Overview & Scrutiny Committee Under Cabinet (Executive) Standing Order 9.4c
In accordance with Cabinet (Executive) Standing Order 9.4c, this item is reserved for matters referred by the Full Council or the Overview & Scrutiny Committee for consideration.
Minutes
There were no matters for Cabinet to consider under the provision of Standing Order 9.4c.
7
Cabinet Lead Delegated Decisions, Minutes from Meetings etc.
None
Minutes
There were no delegated decisions/or minutes from the following meetings since the last meeting of Cabinet, to be considered at this meeting.
8
Corporate Strategy - Matt Goodwin
Attachments:
- Document Corporate Strategy - Cabinet September 2024 FINAL 03 Sep 2024
- Document Appenix 1- Revised Corporate Strategy 03 Sep 2024
- Document Appendix 2 Supporting evidence for Corporate Strategy 03 Sep 2024
Minutes
Councillor Munday, as relevant Cabinet Lead, introduced a report asking Cabinet to endorse a new Corporate Strategy and recommend Full Council to adopt the strategy.
The Members attention was drawn to the corrected strategy circulated as a corrigendum prior to the meeting.
The report and options available to Cabinet were discussed in detail.
Following a question and answer session, debate and vote, Cabinet agreed the report’s recommendations for the reasons stated in the submitted report.
RESOLVED that:
A. the new Corporate Strategy be endorsed; and
B. Council be recommended to approve the new Corporate Strategy.
The Members attention was drawn to the corrected strategy circulated as a corrigendum prior to the meeting.
The report and options available to Cabinet were discussed in detail.
Following a question and answer session, debate and vote, Cabinet agreed the report’s recommendations for the reasons stated in the submitted report.
RESOLVED that:
A. the new Corporate Strategy be endorsed; and
B. Council be recommended to approve the new Corporate Strategy.
9
Quarter 1 - Financial Budget Report - Steven Pink
Attachments:
- Document 1.0 Revenue Capital and Prudential Indicator 202425 - Q1 v2 03 Sep 2024
- Document Appendix A - Detailed Revenue Outturn Report v2 03 Sep 2024
- Document Appendix B Managment and Prudential Indicators Q1 03 Sep 2024
- Document Appendix C Capital Outturn Q1 03 Sep 2024
Minutes
Councillor Philippa Gray, as relevant Cabinet Lead, introduced a report setting out Havant Borough Council’s Revenue and Capital forecast outturn reports for the financial year 2024/25 and including an update on the Prudential Indicators for the same period.
The report and options available to Cabinet were discussed in detail.
Following a question and answer session, debate and vote, Cabinet agreed the report’s recommendations for the reasons stated in the submitted report.
During the meeting, the relevant Cabinet Leads agreed to give a written response after the meeting:
a) setting out the details of the costs to the Council arising from its recycling performance and the potential savings that could be made if this performance was improved; and
b) setting out the reasons for the delay in leasing the lorry park site.
RESOLVED that the submitted Quarter 1 Revenue and Capital Budget Monitoring Report for 2024/25 be noted.
The report and options available to Cabinet were discussed in detail.
Following a question and answer session, debate and vote, Cabinet agreed the report’s recommendations for the reasons stated in the submitted report.
During the meeting, the relevant Cabinet Leads agreed to give a written response after the meeting:
a) setting out the details of the costs to the Council arising from its recycling performance and the potential savings that could be made if this performance was improved; and
b) setting out the reasons for the delay in leasing the lorry park site.
RESOLVED that the submitted Quarter 1 Revenue and Capital Budget Monitoring Report for 2024/25 be noted.
10
ICT Infrastructure and Security Procurement - Matt Goodwin
Attachments:
- Document ICT Report 03 Sep 2024
- Document EXEMPT Appendix A – Introductory background to the recommended supplier 03 Sep 2024
- Document EXEMPT Appendix B – ICT Infrastructure & Security Provider Procurement 2025 - supplier’s pricing 03 Sep 2024
- Document EXEMPT Appendix C – Supplier presentation slides 03 Sep 2024
- Document Appendix D – Overview of further procurement 03 Sep 2024
Minutes
Councillor Philippa Gray, as relevant Cabinet Lead, introduced a report seeking approval for the appointment of a new ICT Infrastructure and Security provider from 2025.
It was noted that this proposal did not affect the decision made in July to extend the Revenues and Benefits, Customer Services and Land Charge services provided under the Five Council’s partnership.
The report and options available to Cabinet were discussed in detail.
Following a question and answer session, debate and vote, Cabinet agreed the report’s recommendations for the reasons stated in the submitted report.
RESOLVED:
A. that a contract be entered into with the recommended supplier identified in submitted exempt Appendix A as the new supplier of ICT Infrastructure and Security provider from 2025;
B. that authority be delegated to the Executive Head of Internal Services to negotiate the Terms and Conditions of the new supplier contract;
C. that authority be delegated to the Executive Head of Internal Services in consultation with the S151 Officer and Cabinet Lead for Finance any permitted extension to the contract as appropriate; and
D. to note that further contracts would be awarded to fully supplement the council’s new ICT provision within the current budget framework.
It was noted that this proposal did not affect the decision made in July to extend the Revenues and Benefits, Customer Services and Land Charge services provided under the Five Council’s partnership.
The report and options available to Cabinet were discussed in detail.
Following a question and answer session, debate and vote, Cabinet agreed the report’s recommendations for the reasons stated in the submitted report.
RESOLVED:
A. that a contract be entered into with the recommended supplier identified in submitted exempt Appendix A as the new supplier of ICT Infrastructure and Security provider from 2025;
B. that authority be delegated to the Executive Head of Internal Services to negotiate the Terms and Conditions of the new supplier contract;
C. that authority be delegated to the Executive Head of Internal Services in consultation with the S151 Officer and Cabinet Lead for Finance any permitted extension to the contract as appropriate; and
D. to note that further contracts would be awarded to fully supplement the council’s new ICT provision within the current budget framework.
11
Health and Safety Policy Statement 2024/25 - Matt Goodwin
Attachments:
- Document 1.0 HS Policy 2024-25 for Cabinet 03 Sep 2024
- Document Appendix A Health and Safety Policy Statement 2024 03 Sep 2024
Minutes
Councillor Philippa Gray, as relevant Cabinet Lead, introduced a report seeking approval of the Health and Safety Policy Statement for 2024/25.
The report and options available to Cabinet were discussed in detail.
Following a question and answer session, debate and vote, Cabinet agreed the report’s recommendations for the reasons stated in the submitted report.
RESOLVED that that the Health and Safety Policy Statement for 2024/25 be approved.
The report and options available to Cabinet were discussed in detail.
Following a question and answer session, debate and vote, Cabinet agreed the report’s recommendations for the reasons stated in the submitted report.
RESOLVED that that the Health and Safety Policy Statement for 2024/25 be approved.
12
Strategic Land Acquisitions for the Regeneration of Havant
Attachments:
- Document Purchase of Property for Regeneration Purposes 03 Sep 2024
Minutes
Councillor Munday, in the absence of the relevant Cabinet Lead, introduced a report seeking approval for a mechanism which would enable the Council to o purchase key strategic sites within the Borough without having to seek Cabinet or Council approval for the use of Regeneration Capital Reserves for the acquisition of each site.
The report and options available to Cabinet were discussed in detail.
Following a question and answer session, debate and vote, Cabinet agreed the report’s recommendations for the reasons stated in the submitted report.
RESOLVED that:
A. the use of the Regeneration Capital Reserves to deliver the Council’s ambitious regeneration programme in accordance with the Council’s Regeneration and Economic Development Strategy be endorsed; and
B. Council be recommended to:
1. delegate authority to the Executive Head of Regeneration, Economic Development and Preventative Services in consultation with the Cabinet Lead for Regeneration and Communities to acquire land within the borough for the purposes of Regeneration, subject to a satisfactory financial appraisal approved by the S151 Officer;
2. delegate authority to drawdown funds from the Regeneration Capital Reserves to acquire land for Regeneration purposes. under this delegation; and
3. delegate authority to the S151 Officer to amend the Capital Programme.
The report and options available to Cabinet were discussed in detail.
Following a question and answer session, debate and vote, Cabinet agreed the report’s recommendations for the reasons stated in the submitted report.
RESOLVED that:
A. the use of the Regeneration Capital Reserves to deliver the Council’s ambitious regeneration programme in accordance with the Council’s Regeneration and Economic Development Strategy be endorsed; and
B. Council be recommended to:
1. delegate authority to the Executive Head of Regeneration, Economic Development and Preventative Services in consultation with the Cabinet Lead for Regeneration and Communities to acquire land within the borough for the purposes of Regeneration, subject to a satisfactory financial appraisal approved by the S151 Officer;
2. delegate authority to drawdown funds from the Regeneration Capital Reserves to acquire land for Regeneration purposes. under this delegation; and
3. delegate authority to the S151 Officer to amend the Capital Programme.
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