Havant Borough Council
Councillors:
36
Wards:
17
Committees:
35
Meetings (2025):
87
Meetings (2024):
96
Meeting
Cabinet - Havant
Meeting Times
Scheduled Time
Start:
Wednesday, 17th July 2024
5:30 PM
Wednesday, 17th July 2024
5:30 PM
End:
Wednesday, 17th July 2024
9:30 PM
Wednesday, 17th July 2024
9:30 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
17 Jul 2024
17 Jul 2024
Location:
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Meeting Attendees
Secretary
Democratic & Electoral Services Manager
Jenni Harding
Expected
Secretary
Democratic Services Officer
Emma Carlyle
Expected
Secretary
Lauren Maidens
Expected
Public
Spare Copies
Expected
Committee Member
Leader of the Council - Cabinet Lead for Corporate Strategy. Performance, and External Relations, Chairman of Human Resources Committee
Committee Member
Cabinet Lead for Climate Emergency, Environment & Water Quality (Climate Change Champion)
Committee Member
Cabinet Lead for Place and Chairman of Planning Committee
Councillor Richard Brown
Present, as expected
Committee Member
Chairman of Governance Committee
Chairman
Deputy Leader of the Council and Cabinet Lead for Finance, Leader of Liberal Democratic Party
Committee Member
Cabinet Lead for Regeneration & Communities
Committee Member
Cabinet Lead for Housing
Assistant Cabinet Lead
Assistant Cabinet Lead for Thriving Waterlooville
Councillor Antonia Harrison
Present, as expected
Assistant Cabinet Lead
Assistant Cabinet Lead for Climate, Coastal & Green Spaces
Councillor Netty Shepherd
Present, as expected
Agenda
1
Apologies for Absence
To receive and record any apologies for absence.
Minutes
Apologies for absence were received from Councillor Munday.
2
Declarations of Interests
To receive and record any declarations of interest from members present.
Minutes
There were no declarations of interests relating to matters on the agenda.
3
Minutes
To confirm the minutes of the last meeting of Cabinet held on 12 June 2024.
Attachments:
- Document Minutes of Previous Meeting 09 Jul 2024
Minutes
The minutes of the Cabinet meeting held on 12 June 2024 were approved as a true record and signed by the Chairman.
4
Chairman's Report
To receive a report from the Chairman.
Minutes
Councillor Philippa Gray as Chairman of the meeting thanked the officers for their support since the elections in May. The Chairman also raised that there is work being undertaken on the Corporate Strategy, which will be finalised and shared.
5
Councillor Questions under Standing Order 68.3
In accordance with standing order 68.3.1, to receive questions from the Chairman of the Overview & Scrutiny Committee and standing order 68.3.3, a period of 20 minutes is permitted to receive questions put to Cabinet by Councillors.
Minutes
There were no questions from Councillors under the provision of Standing Order 68.3.
6
Matters referred by Full Council or the Overview & Scrutiny Committee Under Standing Order 68.7.3
In accordance with Standing Order 68.7.3, this item is reserved for matters referred by the Full Council or the Overview & Scrutiny Committee for consideration.
Minutes
There were no matters for Cabinet to consider under the provision of Standing Order 68.7.3.
7
Outside Bodies
Attachments:
- Document Outside Body Appointments 2024 09 Jul 2024
Minutes
Following the approval of appointments of Outside Bodies taken on 12 June 2024, the amendments shown on page 12 of the agenda were noted by the committee.
In addition it was proposed by Cllr Philippa Gray and seconded by Cllr Redsull and agreed by Cabinet that Cllr Tansom be appointed to the West of Waterlooville Forum.
In addition it was proposed by Cllr Philippa Gray and seconded by Cllr Redsull and agreed by Cabinet that Cllr Tansom be appointed to the West of Waterlooville Forum.
8
Engagement Strategy
Attachments:
- Document Engagement Strategy Cabinet Report FINAL 09 Jul 2024
- Document Engagement Strategy 202426 FINAL 09 Jul 2024
Minutes
In Councillor Munday’s absence, Councillor Philippa Gray introduced the report on the Engagement Strategy; explaining that this strategy will underpin and support our future priorities and Corporate Strategy, and how we effectively communicate and engage to deliver these priorities for the borough.
Following any questions from members and a vote it was
RESOLVED that Cabinet APPROVE the Engagement Strategy.
Following any questions from members and a vote it was
RESOLVED that Cabinet APPROVE the Engagement Strategy.
9
Revenue (Cost of Service and Funding), Capital and Treasury Outturn Report 2023/24
Attachments:
- Document Revenue Capital and Treasury Outturn Report 202324 - FINAL VERSION 17.07.2024 09 Jul 2024
- Document Appendix A Revenue Outturn report 08 Jul 24 v2 09 Jul 2024
- Document Appendix B Capital Outturn report 08 Jul 24 09 Jul 2024
- Document Appendix C – Annual Treasury Management Outturn 2023-24 09 Jul 2024
- Document Appendix D Funding Outturn report 08 Jul 24 09 Jul 2024
Minutes
Councillor Philippa Gray gave an introduction to the Revenue and Treasury Outturn Report 2023/24, which form part of the annual accounts published in draft on 31st May 2024.
Following questions from Councillors and a vote it was
RESOLVED that Cabinet:
1. note the General Fund Revenue (Cost of Service and Funding), Capital and Treasury Outturn as set out in the report.
2. agree the use of £1.1M reserves for the financial year 2023/2024
Cabinet recommends to Council to:
1. Ratify the use of £1.1M reserves for the financial year 2023/2024.
Following questions from Councillors and a vote it was
RESOLVED that Cabinet:
1. note the General Fund Revenue (Cost of Service and Funding), Capital and Treasury Outturn as set out in the report.
2. agree the use of £1.1M reserves for the financial year 2023/2024
Cabinet recommends to Council to:
1. Ratify the use of £1.1M reserves for the financial year 2023/2024.
10
Warblington Footbridge
Attachments:
- Document Warblington Footbridge close Report V5 09 Jul 2024
Minutes
Councillor Rason as the relevant cabinet lead introduced the item for Warblington Footbridge and explained the reasons for the project to be put on hold.
Following questions from members and a vote it was
RESOLVED that Cabinet:
1. note that it is not financially feasible to take forward the Warblington Station Footbridge scheme at this time.
2. agree that work on the Warblington Station Footbridge shall be put on hold and the current phase of the project closed, until a stronger financial business case can be demonstrated.
3. agree that the remaining allocated funds for this project will now go back into the Community Infrastructure Levy budget to be reallocated to other Borough infrastructure projects.
Following questions from members and a vote it was
RESOLVED that Cabinet:
1. note that it is not financially feasible to take forward the Warblington Station Footbridge scheme at this time.
2. agree that work on the Warblington Station Footbridge shall be put on hold and the current phase of the project closed, until a stronger financial business case can be demonstrated.
3. agree that the remaining allocated funds for this project will now go back into the Community Infrastructure Levy budget to be reallocated to other Borough infrastructure projects.
11
Housing Strategy
Attachments:
- Document 1. Housing Strategy 2024 - 2029 Report for Cabinet 17 July 2024 FINAL 09 Jul 2024
- Document 2. HOUSING STRATEGY - 04 07 24 09 Jul 2024
- Document 3. Housing Strategy Consultation Report FINAL NO APPENDICES 09 Jul 2024
- Document 4. HBC Equality Impact Assessment - HBC Housing Strategy - July 2024 09 Jul 2024
Minutes
Councillor Redsull, as relevant cabinet lead introduced the item and answered questions from Councillors.
Following debate and a vote, it was
RESOLVED that Cabinet:
1. Endorse the Borough’s Housing Strategy 2024 to 2029;
2. Recommend to Council that the Borough’s Housing Strategy 2024 to 2029, be adopted as part of the Council’s policy framework.
Following debate and a vote, it was
RESOLVED that Cabinet:
1. Endorse the Borough’s Housing Strategy 2024 to 2029;
2. Recommend to Council that the Borough’s Housing Strategy 2024 to 2029, be adopted as part of the Council’s policy framework.
12
Havant Train Station Footbridge
Attachments:
- Document Havant Railway Bridge Report (002) 09 Jul 2024
Minutes
As relevant Cabinet Lead, Councillor Harris introduced the item and explained the key points. Following questions from Councillors and a vote, it was
RESOLVED that Cabinet recommend to Council that it:
1. Approves the use of £2.8m of Capital Resources to be funded by the Council’s Community Infrastructure Levy to contribute to the replacement of the footbridge at Havant Railway Station.
2. Delegates authority to the Executive Head of Regeneration, Economic Development and Preventative Services in consultation with the Section 151 Officer and Cabinet Lead for Regeneration to negotiate and enter into a funding agreement with Hampshire County Council.
3. Delegates authority to the S151 Officer to amend the Council’s Capital Programme as appropriate.
RESOLVED that Cabinet recommend to Council that it:
1. Approves the use of £2.8m of Capital Resources to be funded by the Council’s Community Infrastructure Levy to contribute to the replacement of the footbridge at Havant Railway Station.
2. Delegates authority to the Executive Head of Regeneration, Economic Development and Preventative Services in consultation with the Section 151 Officer and Cabinet Lead for Regeneration to negotiate and enter into a funding agreement with Hampshire County Council.
3. Delegates authority to the S151 Officer to amend the Council’s Capital Programme as appropriate.
13
Cabinet Lead Delegated Decisions, Minutes from Meetings etc.
RECOMMENDED that the following Delegated Decisions be noted:
None
RECOMMENDED that the following Minutes of Meetings be noted:
(1)
Portchester Crematorium Joint Committee on Monday 24 June 2024
(2)
Langstone Harbour Board - none
(3) Solent Freeport Consortium Board Meeting Notes
None
RECOMMENDED that the following Minutes of Meetings be noted:
(1)
Portchester Crematorium Joint Committee on Monday 24 June 2024
(2)
Langstone Harbour Board - none
(3) Solent Freeport Consortium Board Meeting Notes
Minutes
There were no delegated decisions since the last meeting of Cabinet, to be considered at this meeting.
Cabinet RESOLVED that the following Minutes of Meetings be NOTED:
(1) Porchester Crematorium Minutes 24 June 2024
(2) Solent Freeport Consortium Board Minutes
Cabinet RESOLVED that the following Minutes of Meetings be NOTED:
(1) Porchester Crematorium Minutes 24 June 2024
(2) Solent Freeport Consortium Board Minutes
14
Future Delivery of the Councils Environmental Services
Attachments:
- Document July Cabinet Report - Env Services 23 June 204 09 Jul 2024
- Document EXEMPT - Appendix A Results of Market Engagement Exercise (Soft Market Testing) 09 Jul 2024
Minutes
Councillor Paul Gray, as relevant cabinet lead introduced the item and provided background information to the report.
Following questions and a vote it was
RESOLVED that Cabinet :
1. Agree to the extension, in principle, of the current Environmental Services service level agreement with the current Joint Venture Company (JVC) partner Norse Commercial for a period of up to four years.
2. Authorise the Executive Head of Commercial to undertake negotiations with Norse Commercial over the summer period to agree a robust suite of Key Performance Indicators, for inclusion in the Service Level Agreement. A final decision on the future delivery of the service is subject to approval by Cabinet in September 2024.
Following questions and a vote it was
RESOLVED that Cabinet :
1. Agree to the extension, in principle, of the current Environmental Services service level agreement with the current Joint Venture Company (JVC) partner Norse Commercial for a period of up to four years.
2. Authorise the Executive Head of Commercial to undertake negotiations with Norse Commercial over the summer period to agree a robust suite of Key Performance Indicators, for inclusion in the Service Level Agreement. A final decision on the future delivery of the service is subject to approval by Cabinet in September 2024.
15
Future of the 5 Councils Contract for Revenues and Benefits, Customer Services and Land Charges
Attachments:
- Document July Cabinet Report - 5C's Options (1) 09 Jul 2024
- Document Appendix i - Revenues and Benefits Full Business Case - EXEMPT 09 Jul 2024
- Document Appendix ii - Land Charges Full Business Case - EXEMPT 09 Jul 2024
- Document Appendix iii - Customer Services Full Business Case - EXEMPT 09 Jul 2024
- Document Appendix iv - Equality - Revs and Bens 2024 09 Jul 2024
- Document Appendix v - Equality - Land Charges 2024 09 Jul 2024
- Document Appendix vi - Equality - Customer Service 2024 09 Jul 2024
- Document Appendix vii - Financial Considerations - EXEMPT 09 Jul 2024
Minutes
Following Councillor Paul Gray’s introduction to the item, questions and a vote it was
RESOLVED that Cabinet:
1. AGREE not to extend the IT service from the 5 Councils Contract at the end of the contract, September 2025
2. AGREE to the extension of the Revenues and Benefits service in the 5 Councils Contract for a period of up to 3 years after the initial contract term ends, September 2025
3. AGREE to the extension of the Land Charges service in the 5 Councils Contract for a period of up to 3 years after the initial contract term ends, September 2025
4. AGREE not to extend the Customer Service contact centre, including front of house, from the 5 Councils Contract at the end of the contract, September 2025
5. AUTHORISE the Executive Head of Commercial, in consultation with the Chief Legal Officer (Monitoring Officer) and Chief Finance Officer (S151), to finalise the negotiations, give relevant notices and to implement the contract changes with Capita Business Services Limited and the Capita Client Liaison Team
6. AUTHORISE the Executive Head of Commercial, in consultation with the relevant statutory officers, to complete any ancillary documents and to publish any notices required.
RESOLVED that Cabinet:
1. AGREE not to extend the IT service from the 5 Councils Contract at the end of the contract, September 2025
2. AGREE to the extension of the Revenues and Benefits service in the 5 Councils Contract for a period of up to 3 years after the initial contract term ends, September 2025
3. AGREE to the extension of the Land Charges service in the 5 Councils Contract for a period of up to 3 years after the initial contract term ends, September 2025
4. AGREE not to extend the Customer Service contact centre, including front of house, from the 5 Councils Contract at the end of the contract, September 2025
5. AUTHORISE the Executive Head of Commercial, in consultation with the Chief Legal Officer (Monitoring Officer) and Chief Finance Officer (S151), to finalise the negotiations, give relevant notices and to implement the contract changes with Capita Business Services Limited and the Capita Client Liaison Team
6. AUTHORISE the Executive Head of Commercial, in consultation with the relevant statutory officers, to complete any ancillary documents and to publish any notices required.
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