Eastleigh Borough Council Policy and Performance Scrutiny Panel Meeting

March 13, 2025, 6:45 p.m.

This is a meeting of the Policy and Performance Scrutiny Panel of Eastleigh Borough Council held on the 13th Mar 2025.

The last meeting was on 13th Mar 2025. The next meeting is scheduled for 5th Jun 2025.

Meeting Status
Confirmed
Agenda Published

Yes

Decisions Published

No

Minutes Published

Yes

Meeting Location

Ground Floor, Eastleigh House, Upper Market Street, Eastleigh SO50 9YN

Meeting Recordings

No recordings have been submitted for this meeting yet. If you have one, you can Upload a Recording

Agenda
Item Title Minutes
2 Declarations of Interest

There were no declarations on interest in relation to items of business on the agenda.

3 Minutes FINAL Minutes 13.02.25

It was AGREED -

 

That the Minutes of the meeting of the Panel held on 13 February 2025 be confirmed and signed by the Chair as a correct record.

4 Public Participation

There was no public participation on this occasion.

5 Chair's Report

The Chair thanked Members for their contribution to the Panel over the past year.

6 Update from Task and Finish Groups

Councillor Asman gave the following update from the Housing Group:

 

“Programme continues to perform strongly, Quarter 3 saw net rent above budget, with voids costs lower than budgeted. Increases in repair costs in Quarter 3 for Stoneham Phase 5 & Kestrel Park; 35% of repair cost increase related to Void Maintenance, Stoneham Phase 5 increase relates to void maintenance at a singular property.  Arrears increased end of Quarter 3, mainly being driven by increases at Leah Gardens and this is being kept under review.”

7 Wessex House Verbal Report

The Service Director for Planning and Environment gave an update to the Panel. A refurbishment feasibility assessment had been carried out which highlighted further detailed investigations were required in to the building’s current condition. As a precautionary measure whilst commissioning these further works, a decision was made to close the building and the Council have been able to relocate some of the tenants in to rooms in Eastleigh House.

 

A discussion took place with regards to the future of Wessex House and Councillors requested that a further update be given at June’s meeting.

 

Councillor Broomfield requested that an email update be given to Councillors when reports have been received and reviewed.   

8 Grass Verge Cutting Verbal Report

The Head of Green Spaces introduced the item and highlighted that grass cutting will commence on 17 March 2025, weather permitting, through to October, with seven cuts minimum per year. Equipment was fully serviced and ready to be used and agencies were filling seasonal mowing staff.

 

Last year a new web page was launched, which detailed areas and dates predicted for grass cutting. The launch of the web page has seen a reduction in complaints.

 

The Committee wanted to thank Paul Naylor, the Service Director for Neighbourhoods and Green Spaces, for his service and support over the years. 

9 Biodiversity Strategy and revised Biodiversity Action Plan 2024-2034 Biodiversity Strategy Report
Biodiversity Strategy App 1
Biodiversity Strategy App 2
Biodiversity Strategy App 3

The Council’s Ecology and Trees Manager introduced the report.

 

A discussion took place with regards to the importance of volunteers to the Green Spaces Team and the synergy with work the County Council is undertaking.

 

RESOLVED –

 

That Policy and Performance Scrutiny Panel considered and commented on the post-consultation revisions to the Biodiversity Strategy and Action Plan.

 

[NOTE: Councillor Caws declared a non-pecuniary interest as a volunteer at Stoke Park Farm.]

 

10 Updated Housing Strategies and Homelessness and Rough Sleeping Strategy Housing and Homeless & Rough Sleeping Strategy
Housing and Homeless & Rough Sleeping Strategy App 1
Housing and Homeless & Rough Sleeping Strategy App 2
Housing and Homeless & Rough Sleeping Strategy App 3
Housing and Homeless & Rough Sleeping Strategy App 4
Housing and Homeless & Rough Sleeping Strategy App 5

The Corporate Strategy Manager and the Health and Communities Partnership Manager introduced the report.

 

A discussion took place with regards to accommodation for elderly residents and some of the key updates made to the Housing Strategies and the Homeless and Rough Sleeping Strategy.  

 

RESOLVED –

 

Policy and Performance Scrutiny Panel considered and commented on the documents contained in Appendices 1 to 3.

 

11 Cabinet Forward Plan May 2025 - March 2026

The Panel considered the Forward Plan of Key Decisions.

 

It was AGREED that the report be noted.

12 Policy and Performance Scrutiny Panel's Work Programme Work Programme 25-26 (1)

Panel members considered their Work Programme to March 2026.

 

Councillors requested that Grass Cutting be added to the Work Programme in the Autumn. It was also agreed that an update be provided on Wessex House at the next meeting.

 

It was AGREED that the Work Programme be noted.

 

Councillor Alan Broadhurst photo Member
Councillor Alan Broadhurst

Liberal Democrat

Present, as expected

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Councillor Cameron Spencer photo Member
Councillor Cameron Spencer

Liberal Democrat

Present, as expected

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Councillor Dave Kinloch photo Member
Councillor Dave Kinloch

Liberal Democrat

Absent

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Councillor Derek Pretty photo Member
Councillor Derek Pretty

Liberal Democrat

Present, as expected

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Councillor George Baker photo Member
Councillor George Baker

Liberal Democrat

In attendance, virtual

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Councillor Janice Asman photo Member Deputy Mayor
Councillor Janice Asman

Liberal Democrat

Present, as expected

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Councillor Richard Gomer photo Chair
Councillor Richard Gomer

Liberal Democrat

Present, as expected

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Councillor Rosemary Reynolds photo Member
Councillor Rosemary Reynolds

Liberal Democrat

Present, as expected

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Councillor Steve Beer photo Vice-Chair
Councillor Steve Beer

Liberal Democrat

Present, as expected

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Councillor Karen Caws photo Member
Councillor Karen Caws

Independent

Present, as expected

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Councillor Steven Broomfield photo Member
Councillor Steven Broomfield

Conservative

Present, as expected

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Officer
Anna Jaggers

None

Expected

Secretary Democratic Services Manager
Laura Johnston

None

Expected

Previous Committee Meetings
Meeting

13th Mar 2025

Policy and Performance Scrutiny Panel

Meeting

13th Feb 2025

Policy and Performance Scrutiny Panel

Meeting

9th Jan 2025

Policy and Performance Scrutiny Panel

Meeting

28th Nov 2024

Policy and Performance Scrutiny Panel

Meeting

25th Nov 2024

Policy and Performance Scrutiny Panel

Meeting

17th Oct 2024

Policy and Performance Scrutiny Panel

Meeting

19th Sep 2024

Policy and Performance Scrutiny Panel

Meeting

10th Jul 2024

Policy and Performance Scrutiny Panel

Meeting

4th Jul 2024

Policy and Performance Scrutiny Panel

Meeting

6th Jun 2024 Cancelled

Policy and Performance Scrutiny Panel

Future Committee Meetings
Meeting

5th Jun 2025

Policy and Performance Scrutiny Panel

Meeting

10th Jul 2025

Policy and Performance Scrutiny Panel

Meeting

18th Sep 2025

Policy and Performance Scrutiny Panel

Meeting

16th Oct 2025

Policy and Performance Scrutiny Panel

Meeting

27th Nov 2025

Policy and Performance Scrutiny Panel

Source
This meeting detail is from Eastleigh Borough Council website
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