Eastleigh Borough Council
Councillors:
38
Wards:
14
Committees:
17
Meetings (2025):
77
Meetings (2024):
87
Meeting
Policy and Performance Scrutiny Panel - Eastleigh
Meeting Times
Scheduled Time
Start:
Monday, 25th November 2024
6:45 PM
Monday, 25th November 2024
6:45 PM
End:
Monday, 25th November 2024
10:45 PM
Monday, 25th November 2024
10:45 PM
Meeting Status
Status:
New; moved from 28 November
New; moved from 28 November
Date:
25 Nov 2024
25 Nov 2024
Location:
Ground Floor, Eastleigh House, Upper Market Street, Eastleigh SO50 9YN
Ground Floor, Eastleigh House, Upper Market Street, Eastleigh SO50 9YN
Meeting Attendees
Officer
Anna Jaggers
Expected
Member
Mayor of Eastleigh
Chair
Deputy Mayor of Eastleigh
Secretary
Democratic Services Manager
Laura Johnston
Democratic Services Manager
Expected
Agenda
2
Declarations of Interest
Councillors are invited to declare interests in relation to items of business on the agenda. Any interests declared will be recorded in the Minutes.
Minutes
There were no declarations of business in relation to items of business on the agenda.
3
Minutes
To consider the Minutes of the meeting held on 17 October 2024.
Attachments:
- Document FINAL Minutes 17.10.24 15 Nov 2024
Minutes
It was AGREED -
That the Minutes of the meeting of the Panel held on 17 October 2024 be confirmed and signed by the Chair as a correct record.
That the Minutes of the meeting of the Panel held on 17 October 2024 be confirmed and signed by the Chair as a correct record.
4
Public Participation
You can submit questions in advance of the meeting to the following email address: democratic.services@eastleigh.gov.uk. The deadline for submissions is 12pm on Friday 22 November 2024.
Minutes
There was no public participation on this occasion.
5
Chair's Report
Minutes
The Chair brought the recently published External Governance Review to the attention of the committee. The outcomes of the review were presented to Audit and Resources on Thursday 14 November 2024 (https://meetings.eastleigh.gov.uk/documents/s50039549/External%20Governance%20Review%20Report.pdf).
6
Update from Task and Finish Groups
Minutes
Councillor Asman requested that the Service Director for Finance, Improvement and Housing provided an update from the Housing Task and Finish Group. An update was provided to the committee including the arrears position.
7
Compliments and Complaints
Attachments:
- Document Complaints and Compliments 15 Nov 2024
- Document Complaints and Compliments app 1 15 Nov 2024
Minutes
The Customer Support Manager introduced the report.
Councillors commented on the increase of complaints and queried if this was as a result of a reduction in resources. Reassurance was provided that it was not due to budget restraints.
Grass cutting was raised as an issue along with the inaccuracy of the interactive map. Councillor Gomer confirmed that Grass Cutting was on the Work Programme for March’s meeting.
RESOLVED –
That the Policy and Performance Scrutiny Panel considered and noted information in the Annual Compliments and Complaints report.
Councillors commented on the increase of complaints and queried if this was as a result of a reduction in resources. Reassurance was provided that it was not due to budget restraints.
Grass cutting was raised as an issue along with the inaccuracy of the interactive map. Councillor Gomer confirmed that Grass Cutting was on the Work Programme for March’s meeting.
RESOLVED –
That the Policy and Performance Scrutiny Panel considered and noted information in the Annual Compliments and Complaints report.
8
Corporate Performance Quarter 2
Attachments:
- Document Corporate Finance and Performance Report Q2 2024-25 15 Nov 2024
- Document Appendix A - Corporate Performance Progress Summary Q2 2024-25 15 Nov 2024
- Document Appendix B - Service Improvement and Efficiencies Programme 15 Nov 2024
- Document Appendix C - Community Investment Programme Monitoring 15 Nov 2024
- Document Appendix D - Prudential Indicators 15 Nov 2024
- Document Appendix E - Risk Assesement 15 Nov 2024
- Document Appendix F - Actions taken against external recommendations (External Review Action Plan (ERAP)) - July to September 24 15 Nov 2024
- Document Appendix G - Progress against the Corporate Plan Three-year Action Plan (2023-26) 15 Nov 2024
- Document Appendix H - Supplementary Information - Corporate CPI Charts P&P Quarter 2 2024-25 15 Nov 2024
- Document Appendix I - Treasury Management Half Yearly Report 2425 15 Nov 2024
Minutes
The Resource Manager gave a short presentation to the Panel which highlighted a Performance Overview for Quarter Two, Resourcing Challenges, Corporate Strategy and Actions.
A discussion took place with regards to the use of Wessex House and requested than an update be brought back to the Committee.
Staff sickness and service performance was raised as a concern, particularly in Neighbourhoods and Green Spaces. Councillors were reassured that it is in line with the national average.
RESOLVED -
That the Policy and Performance Scrutiny Panel considered and commented on the performance and forecast financial position of the Council for the second quarter of the year.
A discussion took place with regards to the use of Wessex House and requested than an update be brought back to the Committee.
Staff sickness and service performance was raised as a concern, particularly in Neighbourhoods and Green Spaces. Councillors were reassured that it is in line with the national average.
RESOLVED -
That the Policy and Performance Scrutiny Panel considered and commented on the performance and forecast financial position of the Council for the second quarter of the year.
9
Eastbrooke Homes - Sales Policies
Attachments:
- Document Eastbrooke Homes - Sales Policies 15 Nov 2024
- Document Eastbrooke Homes - App 1 15 Nov 2024
- Document Eastbrooke Homes - App 2 15 Nov 2024
- Document Eastbrooke Homes App 4 15 Nov 2024
Minutes
The Head of Sales, Communications and Marketing introduced the report and outlined the progress made to date.
A discussion took place with regards to Shared Ownership schemes.
RESOLVED –
That Policy and Performance Scrutiny Panel considered and commented on the contents of this report.
A discussion took place with regards to Shared Ownership schemes.
RESOLVED –
That Policy and Performance Scrutiny Panel considered and commented on the contents of this report.
10
Cabinet Forward Plan
Attachments:
- Document Nov 24-Mar 25 15 Nov 2024
Minutes
The Panel considered the Forward Plan of Key Decisions.
It was AGREED that the report be noted.
It was AGREED that the report be noted.
11
Policy and Performance Scrutiny Panel's Work Programme
Attachments:
- Document P&P Programme 24-25 (4) 15 Nov 2024
Minutes
Panel members considered their Work Programme to March 2025.
It was AGREED that the Work Programme be noted.
It was AGREED that the Work Programme be noted.
12
Exempt Business
To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 in respect of the following item(s) of business on the grounds that it is/they are likely to involve the disclosure of exempt information as defined in paragraphs 3 of Part 1 of Schedule 12A of the Act.
The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000. This came into effect on 1 March 2006.
It is considered that the following items are exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information.
The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000. This came into effect on 1 March 2006.
It is considered that the following items are exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information.
Minutes
There were no queries in relation to the exempt appendix, so the exempt session was not required.
13
Eastbrooke Homes - Sales Policies
Attachments:
- Document Eastbrooke Homes App 3 15 Nov 2024
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