This is a meeting of the Audit and Resources Committee of Eastleigh Borough Council held on the 18th Jul 2023.
The last meeting of the Audit and Resources Committee was on the 5th Mar 2024, and the next meeting will be 11th Jun 2024.
Ground Floor, Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN
Item | Title | Minutes |
2 | Declarations of Interest |
There were no declarations of interest in relation to items of business on the agenda. |
3 | Minutes |
Minutes of Previous Meeting
RESOLVED –
That the Minutes of the meeting held on 15 June 2023 be confirmed and signed by the Chair as a correct record. |
4 | Public Participation |
There was no public participation on this occasion. |
5 | Internal Audit Annual Report & Quarterly Monitoring Statement (Qtr 4) |
Internal Audit Review
The Chief Internal Auditor introduced the report and highlighted the table at point 20. It was confirmed that the Council’s framework of governance, risk management and control was adequate in most areas.
RESOLVED –
That the Audit and Resources Committee considered:
(1) the Chief Internal Auditor’s Annual Opinion for 2022/23; and (2) the performance of the Internal Audit Section against planned outturn for quarter 4 of 2022/23.
|
6 | Annual Governance Report |
Annual Governance Statement
Annual Governance Statement App 1 Annual Governance Statement App 2 The Service Director for Governance and Support introduced the report.
RESOLVED –
That the Audit and Resources Committee:
(1) approved the Annual Governance Statement 2022/23; and (2) adopted the Code of Corporate Governance 2023/24. |
7 | EY - 2021/22 External Audit - Verbal Progress Update |
Verbal Report
This item was moved on the agenda and taken after Public Participation.
The Partner at Ernst and Young (EY), Janet Dawson, gave a verbal update to the Committee.
The key areas of audit for the 2021/22 financial statements that remained outstanding were:
· Nitrate credits and how these are accounted for in the Statement of Accounts. · Valuation of One Horton Heath inventory-market valuation vs cost to date. · Accounting for capital grants allocation. · Query over liquidation of a property tenant. · Pensions liability.
There was still some work to do on the audit and due to holiday commitments, it is unlikely that there will be a conclusion at the next Audit and Resources Committee meeting. |
8 | Verbal Updates from Members Representing Strategic Risk Management Group (SRMG) / Procurement Executive Group (PEG)/ Housing Group |
(a) Strategic Risk Management Group (SRMG)
Councillor Holes gave the following update:
(b) Procurement Executive Group (PEG)
Councillor Holes gave the following update:
|
9 | Cabinet Forward Plan |
July 23 - March 24
The Committee considered the current Forward Plan of Key Decisions.
It was AGREED -
That the current Forward Plan be noted. |
10 | A&R Work Programme |
AR Work programme 2023-24
The Committee considered its current Work Programme.
Councillor Tidridge requested that the Committee review the One Horton Heath update prior to Cabinet. A standalone meeting extended to all Councillors will be arranged for this.
It was requested that IT Cyber attacks be discussed at a future meeting and an update on Allington Lane Solar Farm be given in September.
It was AGREED -
That the Work Programme be noted. |
11 | Exempt Business |
RESOLVED -
(1) That, in pursuance of Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they are likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act; and
(2) That, in pursuance of the public interest test, the public interest in disclosing the information contained in the following item of business was outweighed by the public interest in maintaining the exemption. |
12 | Counter Fraud Report |
Counter Fraud Report
Counter Fraud App 1 |
Liberal Democrat
Present, as expected
Liberal Democrat
Present, as expected
Liberal Democrat
Present, as expected
Liberal Democrat
Present, as expected
Liberal Democrat
Apologies
Liberal Democrat
Apologies
Liberal Democrat
Present, as expected
Liberal Democrat
Present, as expected
Liberal Democrat
Apologies
Independent
Present, as expected
None
Expected
None
Expected
None
Expected
None
Expected
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