Basingstoke & Dean Borough Council
Councillors:
54
Wards:
18
Committees:
22
Meetings (2025):
67
Meetings (2024):
72
Meeting
Resources Committee - Basingstoke & Dean
Meeting Times
Scheduled Time
Start:
Tuesday, 23rd July 2024
6:30 PM
Tuesday, 23rd July 2024
6:30 PM
End:
Tuesday, 23rd July 2024
10:30 PM
Tuesday, 23rd July 2024
10:30 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
23 Jul 2024
23 Jul 2024
Location:
Committee Rooms 1 & 2 - Deanes
Committee Rooms 1 & 2 - Deanes
Meeting Attendees
Committee Member
Committee Member
Chair of the Licensing Committee
Reserve
Chair of the Audit and Accounts Committee
Reserve
Vice-Chair of Human Resources Committee
Reserve
Chair of the Development Control Committee
Reserve
Leader of the Conservative Group
Reserve
Mayor
Reserve
Deputy Mayor and Chair of the Resident Services Committee
Chair
Chair of the Resources Committee
Committee Member
Secretary
Ellie Cole
Expected
Committee Member
Leader
Agenda
1
Apologies for absence and substitutions
Minutes
Councillor Johnstone was replaced by Councillor M Bound.
2
Declarations of interest
Minutes
There were no declarations of interest.
3
Urgent matters
To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.
Minutes
There were no urgent matters.
4
Appointment of Vice-Chair
To appoint a Vice-Chair to the Resources Committee for the 2024/25 municipal year.
Minutes
Councillor Lee was appointed Vice Chair of the Resources Committee for the 2024/25 municipal year.
5
The minutes of the now disbanded Scrutiny Committee held on 19 March 2024
The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.
Attachments:
- Document The minutes of the now disbanded Resources Committee held on 19 March 2024 15 Jul 2024
Minutes
The minutes of the meeting held on 19 March 2024 were confirmed as a correct record and signed by the Chair.
6
2023/24 Quarter 4 Performance Indicator review
Contact Officer: Amber Sedki-Farag
The purpose of this report is to provide the status of the 2023/24 key indicators as at the end of Quarter 4.
The purpose of this report is to provide the status of the 2023/24 key indicators as at the end of Quarter 4.
Attachments:
- Document Report 15 Jul 2024
- Document Appendix 1 15 Jul 2024
- Document Appendix 2 CONFIDENTIAL 15 Jul 2024
Minutes
The Leader introduced the report which provided the Committee with the status of the 2023/24 key indicators as at the end of Quarter 4.
The Committee discussed the report and made the following comments:
1.08 Town Centre Programme, 1.09 Leisure Park Programme, 1.10 Community Regeneration and 2.22 – Green town centre
Requested that more information on the project dates and milestones be included for the Leisure Park KPI so that the Committee could fully understand and determine whether the targets had been met.
Suggested that the presentation of the KPIs be improved to show the differences between each quarter and to make them more user friendly for residents.
Stated that the KPI’s should include a mix of quantitative and measures as some of the wording was too broad. Additionally, evidence should be included to prove that the targets had been met.
3.21 – Staff engagement, 3.22 Staff Turnover, 3.23 Average Workdays Lost due to Sickness Absence and 3.24 - % of staff undertaking an apprenticeship.
Suggested that the staff engagement measure be amended to explain that the 70% engagement figure did not only refer to the staff survey.
Sought clarification as to which Committee would review the results of the staff survey.
Requested that the numbers of staff who have left the Councils employment be listed for each quarter.
Stated that there should be clear parameters to determine whether a KPI should be marked as red, amber or green and an action plan created for amber and red measures.
Requested that there was more consistency between how the graphs were displayed for the various KPIs.
1.01 – Local Plan Adoption, 3.02 – Planning Performance (Major Applications), 3.03 – Planning Performance (Non- Major Applications), 3.04 – Planning Performance (Major Appeals) and 3.05 – Planning Performance (Non-Major Appeals).
The Committee were advised that the information on comparator organisations was out of date as the Officers were waiting for more up-to-date data to be published.
The Committee requested that the details of how many applications that were subject to extensions be circulated.
Following a discussion around planning appeals and the support provided to the Development Control Committee, the Committee requested that appeals information be filtered between delegated and Committee decisions and circulated.
3.01 – Resident satisfaction with the council, 3.06 – Customer experience strategy, 3.07 – Customer complaints, 3.08 New council website, 3.20 Partner satisfaction and 3.25 – EDI yearly targeted plan.
Requested that information on the number of referrals to the ombudsman be circulated to the Committee.
Requested a written response on the website’s resilience and failover protocols.
1.21 – B&B use (Homeless Households), 1.22 – B&B usage (6-week period), 1.23 – B&B usage (16/17-year-olds), 1.24 – Placements to the Private Rented Sector, 1.25 – Rough sleeping, 1.26 – New affordable homes and 1.27 – Home Ownership Programme.
Requested a written response to confirm the previous target for the usage of Bed and Breakfast accommodation.
Suggested that the RAG ratings be reviewed to ensure that they were accurate.
Requested that Officers review the basis of measurement for the rough sleeper count to determine whether it could be measured in another way.
2.01 – Increase (%) of household waste recycled, 2.02 – Increase (%) of household waste recycled (dry), 2.03 – Increase (%) of household waste recycled (Glass), 2 .04 – Increase (%) of household waste recycled (Garden Waste), 2.05 – KG of Waste per household ,2.06 – Collected recyclable contamination rate (%) and 2.07 – Resident satisfaction with waste and recycling service.
It was acknowledged that a formatting change had meant that some of the figures were incorrect, Officers agreed to recirculate the figures.
Requested that the figures for last year’s garden waste KPI and for the next year be circulated.
It was questioned whether the KPIs could be split between the three Overview and Scrutiny Committees to reduce the workload.
The committee resolved that, due to the confidential nature of the information to be discussed, the committee passed a resolution that, by virtue of paragraphs 3 of Schedule 12A of the Local Government 1972, the public be excluded from the meeting.
On resumption of the meeting the Chair confirmed that the Committee had discussed the report and made a number of comments to Officers.
2.11 – Operational emissions, 2.12 – Council offices energy consumption, 2.13 – Council offices energy reduction (Non office), 2.14 – Low carbon vehicles, 2.15 – Borough emissions, 2.16 – Electric vehicle chargers, 2.19 – Electric Vehicle car club and 2.20 – Green team.
Sought clarification on when the targets for the next year would be set.
Made reference to traffic jams in the top of the town and questioned whether a two-way system was likely to be implemented.
Questioned if the target to become a carbon neutral borough by 2030 would need to be re-evaluated.
1.20 – Resident Support, 3.10 – Treasury management (Percentage), 3.11 – Treasury management (Actual), 3.12 – Debt collection rate (Sundry), 3.13 – Debt collection rate (Property), 3.14 – Collection rates – Council Tax, 3.15 – Collection rates – Business Tax (NDR), 3.16 – Percentage of savings forecast to be achieved, 3.17 – Financial management, 3.18 – Annual audit opinion and 3.19 – Budget approval
Acknowledged that the Councils finances were in a strong position.
Requested that the recruitment process be sped up so that the appropriate handovers could take place.
1.11 – Access to Toilets,1.15 – Feelings of community safety,1.16 – Feelings of community safety (Day time),1.17 – Feelings of community safety (Night time), 1.18 – Town Centre Programme,1.19 – Emergency Response Plan,1.28 – Street and area cleanliness, 2.08– Biodiversity strategy, 2.09 – Hectares management, 2.10 – Biodiversity volunteers, 2.17 – Zero emissions taxis, 2.18 – Air quality management 2.21 – Green infrastructure plan, 2.23 – Tree planting, 2.24– Tree Management, 2.25 – Local nature reserves and 2.26 – Parks and open spaces satisfaction.
Questioned the review process to ensure that residents reports in relation to community safety issues were adequately resolved.
Sought clarification on the processes and checks in place for Emergency planning.
The Committee discussed the report and made the following comments:
1.08 Town Centre Programme, 1.09 Leisure Park Programme, 1.10 Community Regeneration and 2.22 – Green town centre
Requested that more information on the project dates and milestones be included for the Leisure Park KPI so that the Committee could fully understand and determine whether the targets had been met.
Suggested that the presentation of the KPIs be improved to show the differences between each quarter and to make them more user friendly for residents.
Stated that the KPI’s should include a mix of quantitative and measures as some of the wording was too broad. Additionally, evidence should be included to prove that the targets had been met.
3.21 – Staff engagement, 3.22 Staff Turnover, 3.23 Average Workdays Lost due to Sickness Absence and 3.24 - % of staff undertaking an apprenticeship.
Suggested that the staff engagement measure be amended to explain that the 70% engagement figure did not only refer to the staff survey.
Sought clarification as to which Committee would review the results of the staff survey.
Requested that the numbers of staff who have left the Councils employment be listed for each quarter.
Stated that there should be clear parameters to determine whether a KPI should be marked as red, amber or green and an action plan created for amber and red measures.
Requested that there was more consistency between how the graphs were displayed for the various KPIs.
1.01 – Local Plan Adoption, 3.02 – Planning Performance (Major Applications), 3.03 – Planning Performance (Non- Major Applications), 3.04 – Planning Performance (Major Appeals) and 3.05 – Planning Performance (Non-Major Appeals).
The Committee were advised that the information on comparator organisations was out of date as the Officers were waiting for more up-to-date data to be published.
The Committee requested that the details of how many applications that were subject to extensions be circulated.
Following a discussion around planning appeals and the support provided to the Development Control Committee, the Committee requested that appeals information be filtered between delegated and Committee decisions and circulated.
3.01 – Resident satisfaction with the council, 3.06 – Customer experience strategy, 3.07 – Customer complaints, 3.08 New council website, 3.20 Partner satisfaction and 3.25 – EDI yearly targeted plan.
Requested that information on the number of referrals to the ombudsman be circulated to the Committee.
Requested a written response on the website’s resilience and failover protocols.
1.21 – B&B use (Homeless Households), 1.22 – B&B usage (6-week period), 1.23 – B&B usage (16/17-year-olds), 1.24 – Placements to the Private Rented Sector, 1.25 – Rough sleeping, 1.26 – New affordable homes and 1.27 – Home Ownership Programme.
Requested a written response to confirm the previous target for the usage of Bed and Breakfast accommodation.
Suggested that the RAG ratings be reviewed to ensure that they were accurate.
Requested that Officers review the basis of measurement for the rough sleeper count to determine whether it could be measured in another way.
2.01 – Increase (%) of household waste recycled, 2.02 – Increase (%) of household waste recycled (dry), 2.03 – Increase (%) of household waste recycled (Glass), 2 .04 – Increase (%) of household waste recycled (Garden Waste), 2.05 – KG of Waste per household ,2.06 – Collected recyclable contamination rate (%) and 2.07 – Resident satisfaction with waste and recycling service.
It was acknowledged that a formatting change had meant that some of the figures were incorrect, Officers agreed to recirculate the figures.
Requested that the figures for last year’s garden waste KPI and for the next year be circulated.
It was questioned whether the KPIs could be split between the three Overview and Scrutiny Committees to reduce the workload.
The committee resolved that, due to the confidential nature of the information to be discussed, the committee passed a resolution that, by virtue of paragraphs 3 of Schedule 12A of the Local Government 1972, the public be excluded from the meeting.
On resumption of the meeting the Chair confirmed that the Committee had discussed the report and made a number of comments to Officers.
2.11 – Operational emissions, 2.12 – Council offices energy consumption, 2.13 – Council offices energy reduction (Non office), 2.14 – Low carbon vehicles, 2.15 – Borough emissions, 2.16 – Electric vehicle chargers, 2.19 – Electric Vehicle car club and 2.20 – Green team.
Sought clarification on when the targets for the next year would be set.
Made reference to traffic jams in the top of the town and questioned whether a two-way system was likely to be implemented.
Questioned if the target to become a carbon neutral borough by 2030 would need to be re-evaluated.
1.20 – Resident Support, 3.10 – Treasury management (Percentage), 3.11 – Treasury management (Actual), 3.12 – Debt collection rate (Sundry), 3.13 – Debt collection rate (Property), 3.14 – Collection rates – Council Tax, 3.15 – Collection rates – Business Tax (NDR), 3.16 – Percentage of savings forecast to be achieved, 3.17 – Financial management, 3.18 – Annual audit opinion and 3.19 – Budget approval
Acknowledged that the Councils finances were in a strong position.
Requested that the recruitment process be sped up so that the appropriate handovers could take place.
1.11 – Access to Toilets,1.15 – Feelings of community safety,1.16 – Feelings of community safety (Day time),1.17 – Feelings of community safety (Night time), 1.18 – Town Centre Programme,1.19 – Emergency Response Plan,1.28 – Street and area cleanliness, 2.08– Biodiversity strategy, 2.09 – Hectares management, 2.10 – Biodiversity volunteers, 2.17 – Zero emissions taxis, 2.18 – Air quality management 2.21 – Green infrastructure plan, 2.23 – Tree planting, 2.24– Tree Management, 2.25 – Local nature reserves and 2.26 – Parks and open spaces satisfaction.
Questioned the review process to ensure that residents reports in relation to community safety issues were adequately resolved.
Sought clarification on the processes and checks in place for Emergency planning.
7
Review of work programme
The Committee is asked to note and review its Work Programme and to receive updates from the Lead Members of Task and Finish Groups.
Attachments:
- Document Overview and Scrutiny Work Programme May 2024 15 Jul 2024
Minutes
The Chair introduced the work programme and gave a brief overview of the items that would be included on the agenda for the upcoming meetings.
Join the Discussion
You need to be signed in to comment.
Sign in