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Basingstoke & Dean Borough Council
Councillors: 54
Wards: 18
Committees: 22
Meetings (2025): 68
Meetings (2024): 72

Meeting

Community, Environment and Partnerships Committee - Basingstoke & Dean

Meeting Times
Scheduled Time
Start:
Wednesday, 13th September 2023
6:30 PM
End:
Wednesday, 13th September 2023
10:30 PM
Actual Time
Started:
Wednesday, 13th September 2023
12:00 AM
Finished:
Wednesday, 13th September 2023
11:30 PM
Meeting Status
Status:
Confirmed
Date:
13 Sep 2023
Location:
Committee Rooms 1 & 2 - Deanes
Webcast:
Available
Meeting Attendees
Councillor Richard Court photo
Reserve
Councillor Richard Court

Conservative

Not required

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Councillor Kate Tuck photo
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Councillor Kate Tuck

Independent Member

Not required

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Councillor Paul Gaskell photo
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Councillor Paul Gaskell

Conservative

Not required

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Councillor Gary Watts photo
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Councillor Gary Watts

Labour

Not required

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Councillor Androulla Johnstone photo
Committee Member
Councillor Androulla Johnstone

Liberal Democrat

Present, as expected

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Councillor Jenny Vaux photo
Committee Member
Councillor Jenny Vaux

Conservative

Present, as expected

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Councillor Chloe Ashfield photo
Reserve
Councillor Chloe Ashfield

Basingstoke & Deane Independent Group

Not required

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Councillor Andrea Bowes photo
Reserve
Chair of the Human Resources Committee
Councillor Andrea Bowes

Liberal Democrat

Not required

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Councillor John Izett photo
Reserve
Chair of the Resources Committee
Councillor John Izett

Conservative

Not required

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Councillor Simon Minas-Bound photo
Reserve
Leader of the Conservative Group
Councillor Simon Minas-Bound

Conservative

Not required

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Councillor Karen Watts photo
Committee Member
Councillor Karen Watts

Basingstoke & Deane Independent Group

Present, as expected

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Councillor Alex Lee photo
Chair
Councillor Alex Lee

Labour

Present, as expected

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Councillor Samuel Carr photo
Committee Member
Councillor Samuel Carr

Conservative

Present, as expected

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Councillor Marc Connor photo
Committee Member
Councillor Marc Connor

Basingstoke & Deane Independent Group

Present, as expected

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Councillor Hayley Eachus photo
Committee Member
Councillor Hayley Eachus

Conservative

Present, as expected

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Councillor Michael Howard-Sorrell photo
Committee Member
Chair of the Investigating and Disciplinary and Standards Appeals Committee
Councillor Michael Howard-Sorrell

Green

Apologies

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Councillor Colin Phillimore photo
Committee Member
Mayor
Councillor Colin Phillimore

Basingstoke & Deane Independent Group

Apologies, sent representative

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Councillor Tony Durrant photo
Reserve
Chair of Development Control Committee
Councillor Tony Durrant

Basingstoke & Deane Independent Group

Present, as expected

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Councillor Andrew McCormick photo
Reserve
Councillor Andrew McCormick

Labour and Co-Operative Party

Not required

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Councillor Paul Harvey photo
Committee Member
Leader
Councillor Paul Harvey

Basingstoke & Deane Independent Group

In attendance

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Councillor Hannah Golding photo
Committee Member
Councillor Hannah Golding

Conservative

Present, as expected

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Councillor Jo Slimin photo
Committee Member
Councillor Jo Slimin

Liberal Democrat

Present, as expected

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Agenda
1 Apologies for absence and substitutions
Minutes Councillor Phillimore was replaced by Councillor Durrant.

Apologies were received from Councillor Howard-Sorrell.
2 Appointment of Vice-Chair
To appoint a Vice-Chair to the Community Environment and Partnerships Committee for the 2023/24 municipal year.
Minutes Councillor Slimin was appointed as Vice Chair of the Community, Environment and Partnerships Committee for the 2023/24 municipal year.
3 Declarations of interest
Minutes There were no declarations of interest.
4 Urgent matters
To consider any items of business, other than those shown on thisagenda and which, by reason of special circumstances to be stated atthe meeting, in the opinion of the Chairman, should be considered atthe meeting as a matter of urgency.
Minutes There were no urgent matters.
5 Minutes of the meeting held on 19 July 2023
The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.
Attachments:
Minutes The minutes of the meeting held on 19 July 2023 were confirmed as a correct record and signed by the Chair.
6 Council-owned community centres: revised lease and service level agreement approach
Contact Officer: Angela Cope

The purpose of the report is seek comments from the Committee on the approach to future asset management and the monitoring of Council owned Community Centres.
Attachments:
Minutes The Leader introduced the report which sought the Committees comments on the approach to future asset management and the monitoring of Council owned Community Centres.

The Committee discussed the report and made the following comments:

Sought clarification on the reason why it was estimated that only four leases would be negotiated per year. The Asset Manager responded that as some leases would take longer to negotiate than others, the figure of four was an average but that more leases would be completed if there was capacity to do so.

It was questioned whether the wording in the report was correct in relation to the condition surveys undertaken on Council owned community buildings and whether it should be amended to read Council Owned Community centre buildings instead.

Thanked officers for their hard work and stated that they were supportive of the approach and the work carried out so far.

Requested that Ward Councillors be involved in the process and any decisions taken.

Suggested that a directory of all the community groups in the borough be produced.

Due to the confidential nature of the information to be discussed, the committee passed a resolution that, by virtue of paragraphs 3 of Schedule 12A of the Local Government Act 1972, the public be excluded from the meeting.

Resolved: The Committee provides its comments to the Portfolio Holder.
7 Community Environment and Partnerships work programme
The Committee is asked to note and review its Work Programme and to receive updates from the Lead Members of Task and Finish Groups.
Attachments:
Minutes The Chair introduced the work programme and gave a brief overview of the items that would be included on the agenda for the upcoming meetings.

The Committee discussed the work programme and raised the following issues:

Questioned whether an update on Community Safety would be brought to the Committee. The Head of Environment and Community Services advised that following the discussion at the last update, a member training session would be scheduled on the topic instead.

Requested that a schedule of the upcoming member briefings be circulated to the Committee.

Reference was made to the Review of Registered Partners and ASB Services scheduled for March. The Committee were advised that the item was requested by Councillor Tustain.

Sought clarification on the timeline for when the health and wellbeing strategy would be brought to the Committee.

Questioned when the full list of policies and strategies scheduled for review by the committee would be available. The Head of Environment and Community Services agreed to circulate the document to the Committee after the meeting.

The Chair agreed to circulate an update on the status of the LRNA to the Committee after the meeting.

The Committee agreed to appoint a task and finish group on the Leisure Park and appointed Councillors Connor, Compton-Burnett, Slimin and Vaux.

The Committee discussed scrutising its external partners and organisations and suggested that reviews could take place in relation to:

Basingstoke Voluntary Action (BVA) and the various Service Level Agreements that were in place.

·       The Integrated Care Board to discuss Basingstoke health services and how the Council could help to promote partnership working.
Previous Meetings
Meeting

13th Mar 2024 Webcast

Community, Environment and Partnerships Committee

Meeting

17th Jan 2024 Webcast

Community, Environment and Partnerships Committee

Meeting

15th Nov 2023 Webcast

Community, Environment and Partnerships Committee

Meeting

13th Sep 2023 Webcast

Community, Environment and Partnerships Committee

Meeting

19th Jul 2023 Webcast

Community, Environment and Partnerships Committee

Meeting

14th Jun 2023 Webcast

Community, Environment and Partnerships Committee

Meeting

15th Mar 2023 Webcast

Community, Environment and Partnerships Committee

Meeting

18th Jan 2023 Webcast

Community, Environment and Partnerships Committee

Meeting

16th Nov 2022 Webcast

Community, Environment and Partnerships Committee

Meeting

19th Oct 2022 Webcast

Community, Environment and Partnerships Committee

Future Meetings
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