Southampton City Council
Councillors:
51
Wards:
17
Committees:
23
Meetings (2025):
154
Meetings (2024):
93
Meeting
Governance Committee - Southampton
Meeting Times
Scheduled Time
Start:
Monday, 10th February 2025
5:00 PM
Monday, 10th February 2025
5:00 PM
End:
Monday, 10th February 2025
9:00 PM
Monday, 10th February 2025
9:00 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
10 Feb 2025
10 Feb 2025
Location:
Conference Room 3 - Civic Centre
Conference Room 3 - Civic Centre
Meeting Attendees
Officer
Richard Ivory
Expected
Officer
Mel Creighton
Expected
Secretary
Claire Heather
Expected
Council Staff
Adrian AlKhalisi
Expected
Agenda
1
Apologies
To receive any apologies.
2
Disclosure Of Personal And Pecuniary Interests
In accordance with the Localism Act 2011, and the Council’s Code of Conduct, Members to disclose any personal or pecuniary interests in any matter included on the agenda for this meeting.
NOTE: Members are reminded that, where applicable, they must complete the appropriate form recording details of any such interests and hand it to the Democratic Support Officer.
NOTE: Members are reminded that, where applicable, they must complete the appropriate form recording details of any such interests and hand it to the Democratic Support Officer.
3
Statement From The Chair
4
Minutes Of Previous Meeting (Including Matters Arising)
To approve and sign as a correct record the Minutes of the meetings held on 4th November 2024 and the joint special meeting on 13th January 2025 and to deal with any matters arising, attached.
Attachments:
- Document 04.11.24 - DRAFT approved by Tracy Horspool 31 Jan 2025
- Document 13.01.25 Draft Special Joint Meeting 31 Jan 2025
- Document Action sheet Governance 13.01.25 31 Jan 2025
Minutes
RESOLVED: that the minutes for the Committee meetings held on 4th November 2024 and 13th January 2025 be approved and signed as a correct record.
5
Annual Risk Management Report
To note the Annual Risk Management Report 2024 (Appendix 1) and ‘Summary - Strategic Risks End Q3 2024-25’ (Appendix 2).
Attachments:
- Document Annual Risk Management Report 31 Jan 2025
- Document Enc. 1 for Annual Risk Management Report 31 Jan 2025
- Document Confidential Enc. 2 for Annual Risk Management Report 31 Jan 2025
Minutes
The Committee considered the report of the Executive Director of Enabling Services detailing the Annual Risk Management Report 2024. The Committee made reference to the forthcoming Devolution and Local Government Reorganisation and the associated Governance and Risk Management requirements that would need scoping and reporting back to this Committee.
The Committee noted that there was a confidential appendix attached to the report which the Committee did discuss in closed session in accordance with Paragraph 5 of Part 10 of the Councils Constitution as it included information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.
RESOLVED:
(i) That the Annual Risk Management Report 2024 as detailed in appendix 1 of the report and Summary – Strategic Risks End Q3 2024-25 as detailed in confidential appendix 2 of the report be noted; and
(ii) That all Cabinet Members should be cited on the detail of risks within their portfolio areas.
The Committee noted that there was a confidential appendix attached to the report which the Committee did discuss in closed session in accordance with Paragraph 5 of Part 10 of the Councils Constitution as it included information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.
RESOLVED:
(i) That the Annual Risk Management Report 2024 as detailed in appendix 1 of the report and Summary – Strategic Risks End Q3 2024-25 as detailed in confidential appendix 2 of the report be noted; and
(ii) That all Cabinet Members should be cited on the detail of risks within their portfolio areas.
6
Review of Code for Governance
To note and approve the updated draft 2025 Local Code of Corporate Governance.
Attachments:
- Document Code of Corporate Governance 31 Jan 2025
- Document Enc. 1 for Code of Corporate Governance 31 Jan 2025
Minutes
The Committee considered the report of the Executive Director Enabling Services detailing the updated draft 2025 Code of Corporate Governance as detailed in appendix 1 of the report.
The Committee noted that the Code of Corporate Governance would also need to link with the work of the CfGS and the Member Working Group reviewing Governance that would form part of the Constitutional Review that would be taking place. The Committee also referenced the “Gunning” Principles which were four principles for public consultation to ensure that any consultation was conducted fairly.
RESOLVED:
(i) That the updated draft 2025 Local Code of Corporate Governance as detailed in appendix 1 of the report be approved;
(ii) That the “Gunning” Principles be recommended for adoption as part of any future Governance Processes.
The Committee noted that the Code of Corporate Governance would also need to link with the work of the CfGS and the Member Working Group reviewing Governance that would form part of the Constitutional Review that would be taking place. The Committee also referenced the “Gunning” Principles which were four principles for public consultation to ensure that any consultation was conducted fairly.
RESOLVED:
(i) That the updated draft 2025 Local Code of Corporate Governance as detailed in appendix 1 of the report be approved;
(ii) That the “Gunning” Principles be recommended for adoption as part of any future Governance Processes.
7
HR Qtr 3 Report 24/25
To note the latest HR statistics.
Attachments:
- Document HR Governance Report - Q3 2024 - V3 31 Jan 2025
Minutes
The Committee received and noted the report of the Director People and Organisational Culture detailing Human Resources for 2024/25 Quarter 3 and provide council wide information on key employment data covering dismissals and absence.
The Committee request more detailed reports going forward which proved a breakdown of reasons for sickness and expanded the remit of the report to include wider data that was available other than sickness and dismissals.
The Committee request more detailed reports going forward which proved a breakdown of reasons for sickness and expanded the remit of the report to include wider data that was available other than sickness and dismissals.
Previous Meetings
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