Southampton City Council
Councillors:
51
Wards:
17
Committees:
23
Meetings (2025):
154
Meetings (2024):
93
Meeting
Overview and Scrutiny Management Committee - Southampton
Meeting Times
Scheduled Time
Start:
Thursday, 23rd January 2025
5:30 PM
Thursday, 23rd January 2025
5:30 PM
End:
Thursday, 23rd January 2025
9:30 PM
Thursday, 23rd January 2025
9:30 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
23 Jan 2025
23 Jan 2025
Location:
Conference Room 3/4, Civic Centre, Southampton
Conference Room 3/4, Civic Centre, Southampton
Meeting Attendees
Committee Member
Sheriff of Southampton - 2025 -2026
Committee Member
Catherine Hobbs
Roman Catholic Church
Expected
Committee Member
Appointed - OSMC
Rob Sanders
Church of England
Present, as expected
Officer
Richard Ivory
Expected
Officer
Executive Director - Wellbeing (Children and Learning)
Robert Henderson
Expected
Officer
Mel Creighton
Expected
Officer
Adam Wilkinson
Expected
Officer
Andrew Travers
Expected
Agenda
1
Apologies and Changes in Panel Membership (If Any)
To note any changes in membership of the Panel made in accordance with Council Procedure Rule 4.3.
Minutes
The apologies of Councillors Powell-Vaughan and Reynard were noted.
6
Minutes of the Previous Meeting (including matters arising)
To approve and sign as a correct record the Minutes of the meeting held on 12 December 2024 and to deal with any matters arising, attached.
Attachments:
- Document Minutes , 12/12/2024 Overview and Scrutiny Management Committee 15 Jan 2025
Minutes
Resolved that, the minutes of the committee meeting held on 12 December 2024 be approved as an accurate record.
7
Safe City Partnership - Annual Review
To consider the report of the Chair of the Safe City Partnership detailing the Annual Review.
Attachments:
- Document Safe City Partnership - Annual Review 15 Jan 2025
Minutes
Councillor C Lambert - Cabinet Member for Communities and Safer City, Rob Henderson - Chair of the Safe City Partnership, Chris Brown - Head of Stronger Communities, Anna Harbridge - Service Manager, Youth Justice and Chief Inspector Chris Douglas - Hampshire Constabulary, were in attendance and with the consent of the Chair addressed the meeting.
Rob Henderson provided an overview of the report detailing some of the specific areas where progress has been achieved since last year’s update and the ongoing challenges facing the Southampton Safe City Partnership.
Members were informed by the representatives in attendance that the Safe City Partnership Plan had been refreshed to provide greater focus to the work of the partnership, the Youth Justice Board had been incorporated into the Safe City Partnership, and that a Partnership Executive Group had been formed, chaired by the City Council’s Chief Executive, and with senior representatives from strategic partners in the city, to work collectively to address key city wide challenges.
The work of the partnership was now more data driven, with greater sharing of operational data between partners. This was underpinning the focussed deterrent model employed to reduce youth violence and the deployment of Designated Neighbourhood Officers that continue to evidence a positive impact on local communities.
The issue of public confidence in the Safe City Partnership and Hampshire Constabulary was raised. Chief Inspector Douglas raised Let’s Talk, the constabulary’s new community survey initiative that aims to understand the needs of local communities and enables the public to share concerns with the police.
Public confidence had risen following the nationwide disorder in the summer of 2024. This provided the police and partners with a number of learning opportunities, particularly on the effective and timely sharing of information with communities.
The Committee noted the update and made additional comments with regards to the following:
The absence of Designated Neighbourhood Officers in some areas of the city, notably the Banister and Polygon ward.
The hope that the Council’s review of Police and Communities Together (PACT) meetings would lead to improved community engagement.
Effectively informing partners and the public about the impact of Safe City Partnership initiatives on crime and disorder.
The lack of detail relating to arrest and conviction rates within the dataset provided.
The importance of prevention and addressing the wider determinants of crime in Southampton.
Resolved
1) That, to provide additional context to the crime data presented to the Committee, formal action taken rates are included within the report presented to the OSMC in 2025/26.
2) That, consideration is given by Hampshire Constabulary to appointing a Designated Neighbourhood Officer for the Banister and Polygon Ward
3) That, reflecting concerns about the lack of awareness of the positive actions and outcomes achieved by the Safer Streets 4 programme in Southampton, the communications plan for Safer Streets 5 is circulated to the Committee.
4) That, members of the Committee who are interested in taking up the offer from Chief Inspector Douglas to accompany him on a night-time economy patrol are requested to contact the Head of Stronger Communities.
Rob Henderson provided an overview of the report detailing some of the specific areas where progress has been achieved since last year’s update and the ongoing challenges facing the Southampton Safe City Partnership.
Members were informed by the representatives in attendance that the Safe City Partnership Plan had been refreshed to provide greater focus to the work of the partnership, the Youth Justice Board had been incorporated into the Safe City Partnership, and that a Partnership Executive Group had been formed, chaired by the City Council’s Chief Executive, and with senior representatives from strategic partners in the city, to work collectively to address key city wide challenges.
The work of the partnership was now more data driven, with greater sharing of operational data between partners. This was underpinning the focussed deterrent model employed to reduce youth violence and the deployment of Designated Neighbourhood Officers that continue to evidence a positive impact on local communities.
The issue of public confidence in the Safe City Partnership and Hampshire Constabulary was raised. Chief Inspector Douglas raised Let’s Talk, the constabulary’s new community survey initiative that aims to understand the needs of local communities and enables the public to share concerns with the police.
Public confidence had risen following the nationwide disorder in the summer of 2024. This provided the police and partners with a number of learning opportunities, particularly on the effective and timely sharing of information with communities.
The Committee noted the update and made additional comments with regards to the following:
The absence of Designated Neighbourhood Officers in some areas of the city, notably the Banister and Polygon ward.
The hope that the Council’s review of Police and Communities Together (PACT) meetings would lead to improved community engagement.
Effectively informing partners and the public about the impact of Safe City Partnership initiatives on crime and disorder.
The lack of detail relating to arrest and conviction rates within the dataset provided.
The importance of prevention and addressing the wider determinants of crime in Southampton.
Resolved
1) That, to provide additional context to the crime data presented to the Committee, formal action taken rates are included within the report presented to the OSMC in 2025/26.
2) That, consideration is given by Hampshire Constabulary to appointing a Designated Neighbourhood Officer for the Banister and Polygon Ward
3) That, reflecting concerns about the lack of awareness of the positive actions and outcomes achieved by the Safer Streets 4 programme in Southampton, the communications plan for Safer Streets 5 is circulated to the Committee.
4) That, members of the Committee who are interested in taking up the offer from Chief Inspector Douglas to accompany him on a night-time economy patrol are requested to contact the Head of Stronger Communities.
9
Forward Plan - Adult Learning Disability Residential Respite Provision
Report of the Scrutiny Manager enabling the Overview and Scrutiny Management Committee to examine the content of the Forward Plan and to discuss issues of interest or concern with the Executive.
Attachments:
- Document Forward Plan - Adult Learning Disability Residential Respite Provision 15 Jan 2025
- Document Appendix 1 - Adult Learning Disability Residential Respite Provision briefing paper.docx 15 Jan 2025
- Document Annex 1 - Residental Respite Consultation Report.pdf 15 Jan 2025
- Document Annex 2 - Residential Respite options appraisal.docx 15 Jan 2025
- Document Confidential Annex 3 - Residential Respite financial analysis.docx 15 Jan 2025
- Document Annex 4 - Residential Respite ESIA - Option 1.docx 15 Jan 2025
- Document Annex 5 - Residential Respite consultation response.docx 15 Jan 2025
Minutes
Councillor Finn - Cabinet Member for Adults and Health, Rob Henderson - Executive Director for Community, Wellbeing, Children and Learning, Kay Reeve - Director of Adult Social Care and Donna Chapman - Deputy Director of the Integrated Commissioning Unit were in attendance and with the consent of the Chair addressed the meeting.
Members of the public, representatives of service users, staff and providers were also in attendance and with the consent of the Chair a number also addressed the meeting.
Councillor Finn provided an overview of the proposals including details relating to the consultation and the responses to the consultation, and the options being considered by Cabinet.
Following consideration of the representations made by the members of the public and service providers in attendance, the Committee identified the following concerns with the approach being proposed by the Council:
The service provider of residential respite care for adults with learning disabilities in Southampton that currently delivers the most expensive and, according to the feedback provided, the most inconsistent quality of care is the Council. The options being presented to Cabinet on 28th January 2025 exclude the external provision of all residential respite services despite the potential for this option to deliver a service that provides better outcomes at a lower cost than the other options included within the report. The credibility of the assumptions within the report about costs, capacity and usage that the recommendations are predicated on.
Resolved
That, reflecting feedback that the current non-Council providers of respite services for adults in Southampton are delivering services at the cost and quality that the Council is aspiring to, an additional option of provision of residential respite services entirely by external providers should be included for consideration by Cabinet. Therefore, the Committee recommends that the Cabinet decision scheduled for 28th January is postponed enabling this option to be explored and the required details obtained.
Members of the public, representatives of service users, staff and providers were also in attendance and with the consent of the Chair a number also addressed the meeting.
Councillor Finn provided an overview of the proposals including details relating to the consultation and the responses to the consultation, and the options being considered by Cabinet.
Following consideration of the representations made by the members of the public and service providers in attendance, the Committee identified the following concerns with the approach being proposed by the Council:
The service provider of residential respite care for adults with learning disabilities in Southampton that currently delivers the most expensive and, according to the feedback provided, the most inconsistent quality of care is the Council. The options being presented to Cabinet on 28th January 2025 exclude the external provision of all residential respite services despite the potential for this option to deliver a service that provides better outcomes at a lower cost than the other options included within the report. The credibility of the assumptions within the report about costs, capacity and usage that the recommendations are predicated on.
Resolved
That, reflecting feedback that the current non-Council providers of respite services for adults in Southampton are delivering services at the cost and quality that the Council is aspiring to, an additional option of provision of residential respite services entirely by external providers should be included for consideration by Cabinet. Therefore, the Committee recommends that the Cabinet decision scheduled for 28th January is postponed enabling this option to be explored and the required details obtained.
10
Monitoring Scrutiny Recommendations to the Executive
Report of the Scrutiny Manager enabling the Overview and Scrutiny Management Committee to monitor and track progress on recommendations made to the Executive at previous meetings.
Attachments:
- Document Monitoring Scrutiny Recommendations to the Executive 15 Jan 2025
- Document Monitoring - Appendix 1.docx 15 Jan 2025
Minutes
The Committee considered and discussed the responses from the Executive to recommendations from previous meetings.
Previous Meetings
Future Meetings
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