Southampton City Council
Councillors:
51
Wards:
17
Committees:
23
Meetings (2025):
154
Meetings (2024):
93
Meeting
Governance Committee - Southampton
Meeting Times
Scheduled Time
Start:
Monday, 4th November 2024
5:00 PM
Monday, 4th November 2024
5:00 PM
End:
Monday, 4th November 2024
9:00 PM
Monday, 4th November 2024
9:00 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
04 Nov 2024
04 Nov 2024
Location:
Conference Room 3 - Civic Centre
Conference Room 3 - Civic Centre
Meeting Attendees
Secretary
Maria McKay
In attendance
Officer
Tracy Horspool
In attendance
Officer
Richard Ivory
Apologies, sent representative
Officer
Mel Creighton
Not required
Secretary
Claire Heather
Not required
Council Staff
Adrian AlKhalisi
Not required
Agenda
0
Apologies and Changes in Membership (if any)
To note any changes in membership of the Panel made in accordance with Council Procedure Rule 4.3.
Minutes
The Committee noted the apologies of Councillor Denness and the appointment of Councillor Leggett as representative for the purposes of the meeting.
1
Apologies
To receive any apologies.
2
Disclosure Of Personal And Pecuniary Interests
In accordance with the Localism Act 2011, and the Council’s Code of Conduct, Members to disclose any personal or pecuniary interests in any matter included on the agenda for this meeting.
NOTE: Members are reminded that, where applicable, they must complete the appropriate form recording details of any such interests and hand it to the Democratic Support Officer.
NOTE: Members are reminded that, where applicable, they must complete the appropriate form recording details of any such interests and hand it to the Democratic Support Officer.
3
Statement From The Chair
4
Minutes Of Previous Meeting (Including Matters Arising)
To approve and sign as a correct record the Minutes of the meeting held on 23 September 2024, and to deal with any matters arising, attached.
Attachments:
- Document 23.9.24 25 Oct 2024
Minutes
RESOLVED: that the minutes for the Committee meeting on 23 September 2024 be approved and signed as a correct record.
5
Improvement Board
Report of the Chair of the Improvement Board.
Attachments:
- Document Report 25 Oct 2024
Minutes
The Committee received the report of report of the Chair of the Improvement Board.
RESOLVED That to enable consideration of all appropriate information at the same time, consideration of the Improvement Board report should be deferred until after receipt of the Grant Thornton report.
RESOLVED That to enable consideration of all appropriate information at the same time, consideration of the Improvement Board report should be deferred until after receipt of the Grant Thornton report.
6
Housing Voids Progress Report
Report of the Cabinet Member for Housing Operations setting out the progress being made in the number of voids and the actions to address all the areas given limited assurance that has been cited to date.
Attachments:
- Document Housing Voids Governance Committee Report and Plan 25 Oct 2024
- Document Appendix 1 - Void Action Plan 25 Oct 2024
- Document Appendix 2: Voids Recovery Plan 25 Oct 2024
Minutes
On consideration of the report of the Cabinet Member for Housing Operations, the Committee approved the following:
(i) Members noted the report to the Governance Committee on the progress being made to improve Void performance.
(ii) Members accepted and endorsed the Voids Improvement Plan.
(iii) The Committee supported the redefined classifications of the Voids.
(iv) The Committee recommended that Internal Audit carry out a follow up review in 2025/26.
(v) The Committee noted the need for performance metrics to be improved and recommended that work be done in consultation with the Cabinet Member to gain a better understanding of priority order.
(i) Members noted the report to the Governance Committee on the progress being made to improve Void performance.
(ii) Members accepted and endorsed the Voids Improvement Plan.
(iii) The Committee supported the redefined classifications of the Voids.
(iv) The Committee recommended that Internal Audit carry out a follow up review in 2025/26.
(v) The Committee noted the need for performance metrics to be improved and recommended that work be done in consultation with the Cabinet Member to gain a better understanding of priority order.
7
Exclusion of the Press and the Public - Exempt information included in the following item
To move that in accordance with the Council’s Constitution, specifically the Access to Information Procedure Rules contained within the Constitution, the press and public be excluded from the meeting in respect of any consideration of the exempt Appendices to the following Item.
Appendix 1, 2 and 3 to this report are confidential in accordance with paragraph number 7(A) of the Council’s Access to Information Procedure Rules in Part 4 of the Council's Constitution as they contain information about Council contracts and contractors which may be deemed to be confidential and commercially sensitive.
Appendix 1, 2 and 3 to this report are confidential in accordance with paragraph number 7(A) of the Council’s Access to Information Procedure Rules in Part 4 of the Council's Constitution as they contain information about Council contracts and contractors which may be deemed to be confidential and commercially sensitive.
Minutes
The Committee chair moved that in accordance with the Council’s Constitution, specifically the Access to Information Procedure Rules contained within the Constitution, the press and public be excluded from the meeting in respect of any consideration of the exempt Appendices to the following Item.
Appendix 1, 2 and 3 to the report were confidential in accordance with paragraph number 7(A) of the Council’s Access to Information Procedure Rules in Part 4 of the Council's Constitution as they contain information about Council contracts and contractors which were deemed to be confidential and commercially sensitive.
Appendix 1, 2 and 3 to the report were confidential in accordance with paragraph number 7(A) of the Council’s Access to Information Procedure Rules in Part 4 of the Council's Constitution as they contain information about Council contracts and contractors which were deemed to be confidential and commercially sensitive.
8
Strategic Contracts and Procurement Annual Report 2023/24
Report of the Head of Contracting and Procurement and Director of Commissioning detailing an overview of the performance, governance and contractual matters relating to the Council’s most strategically important contracts (“the Strategic Contracts”) in respect of financial year 2023/24 and the Council’s upcoming strategic procurement activity (“the Strategic Procurement Activity”) arrangements for which need to be operational by the end of financial year 2026/27.
Attachments:
- Document Strategic Contracts and Procurement Annual Report 2023/24 25 Oct 2024
- Document Appendix 1 SMS _Strategic Contracts Annual Report 2023_24.docx 25 Oct 2024
- Document Appendix2 2023-24 Report ICUStrategicContracts.docx 25 Oct 2024
- Document Appendix 3 - Strategic Procurement Activity (3).docx 25 Oct 2024
Minutes
The Committee considered the report of the Head of Contracting and Procurement & Director of Commissioning.
RESOLVED:
(i) To note the information related to the Council’s Strategic Contracts attached as Appendix 1 and 2 which related to the period April 2023 to March 2024.
(ii) To note the Strategic Procurement Activity planned for and being undertaken as set out in Appendix 3 to the report.
RESOLVED:
(i) To note the information related to the Council’s Strategic Contracts attached as Appendix 1 and 2 which related to the period April 2023 to March 2024.
(ii) To note the Strategic Procurement Activity planned for and being undertaken as set out in Appendix 3 to the report.
Previous Meetings
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