Southampton City Council
Councillors:
51
Wards:
17
Committees:
23
Meetings (2025):
154
Meetings (2024):
93
Meeting
Cabinet - Southampton
Meeting Times
Scheduled Time
Start:
Tuesday, 29th October 2024
4:30 PM
Tuesday, 29th October 2024
4:30 PM
End:
Tuesday, 29th October 2024
8:30 PM
Tuesday, 29th October 2024
8:30 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
29 Oct 2024
29 Oct 2024
Location:
Council Chamber - Civic Centre
Council Chamber - Civic Centre
Meeting Attendees
Committee Member
Cabinet Member for Economic Development
Committee Member
Cabinet Member for Adults and Health
Committee Member
Cabinet Member for Housing Operations
Committee Member
Cabinet Member for Communities and Safer City
Committee Member
Cabinet Member for Compliance and Leisure
Committee Member
Cabinet Member for Environment and Transport
Committee Member
Cabinet Member for Green City and Net Zero
Committee Member
Cabinet Member for Children and Learning
Secretary
Judy Cordell
Expected
Secretary
Claire Heather
Expected
Officer
Richard Ivory
Expected
Officer
Mel Creighton
Expected
Officer
Munira Holloway
Expected
Officer
Executive Director - Wellbeing (Children and Learning)
Robert Henderson
Expected
Officer
Andrew Travers
Expected
Officer
Stephen Haynes
Expected
Committee Member
Deputy Leader and Cabinet Member for Finance and Corporate Services
Agenda
8
MTFS Quarter 2 Update
Report of the Cabinet Member for Finance and Change detailing the Medium Term Financial Strategy Quarter 2 Update.
Attachments:
- Document 20241021143604_023441_0052155_MTFSQ2Update 21 Oct 2024
- Document Appendix 1 - The MTFS Update Quarter 2 21 Oct 2024
Minutes
Decision Made: (CAB 24/25 46138)
On consideration of the report of the Cabinet Member for Finance and Corporate Services, Cabinet approved the following:
(i) Note the updated medium term financial forecast as set out in Appendix 1.
(ii) Approve indicative cash limits as a planning guide, recognising these may be refined and updated during the budget process, as set out in paragraph 70 of Appendix 1.
(iii) Agree the next steps to developing the MTFS and creating a balanced budget, including the development of service business plans to enable Directorates to manage within the cash limit targets.
On consideration of the report of the Cabinet Member for Finance and Corporate Services, Cabinet approved the following:
(i) Note the updated medium term financial forecast as set out in Appendix 1.
(ii) Approve indicative cash limits as a planning guide, recognising these may be refined and updated during the budget process, as set out in paragraph 70 of Appendix 1.
(iii) Agree the next steps to developing the MTFS and creating a balanced budget, including the development of service business plans to enable Directorates to manage within the cash limit targets.
9
Financial Position Update
Report of Cabinet Member for Finance and Change detailing an update on the Financial Position.
Attachments:
- Document Financial Position Update 21 Oct 2024
- Document Appendix 1 - Financial Position Update Report Month 6 21 Oct 2024
- Document Appendix 2 - Financial Position Update Report Month 5 21 Oct 2024
Minutes
Decision Made: (CAB 24/25 46136)
On consideration of the report of Cabinet Member for Finance and Corporate Services, Cabinet approved the following:
(i) Agree the £2.16M adjustments to be made to directorate budgets to reflect further sustained favourable variances reported at month 6 of 2024/25 due to transformation and other measures, to be transferred to centrally held contingency to reduce the reliance on Exceptional Financial Support (EFS), as set out in paragraph 6.
(ii) Agree the progress being made to deliver on the Deficit Recovery Plans that have been developed to mitigate forecast overspends in several specified budget areas, as set out in paragraph 7.
(iii) Recommend Council approve the virement of £24.30M Social Care Grant income budget from Non-Specific Government Grants (Centrally Held Funding) to Children & Learning (£9.53M) and Community Wellbeing (£14.77M) to reflect a change in the grant conditions from an un-ringfenced to a ringfenced grant, as set out in paragraph 8.
On consideration of the report of Cabinet Member for Finance and Corporate Services, Cabinet approved the following:
(i) Agree the £2.16M adjustments to be made to directorate budgets to reflect further sustained favourable variances reported at month 6 of 2024/25 due to transformation and other measures, to be transferred to centrally held contingency to reduce the reliance on Exceptional Financial Support (EFS), as set out in paragraph 6.
(ii) Agree the progress being made to deliver on the Deficit Recovery Plans that have been developed to mitigate forecast overspends in several specified budget areas, as set out in paragraph 7.
(iii) Recommend Council approve the virement of £24.30M Social Care Grant income budget from Non-Specific Government Grants (Centrally Held Funding) to Children & Learning (£9.53M) and Community Wellbeing (£14.77M) to reflect a change in the grant conditions from an un-ringfenced to a ringfenced grant, as set out in paragraph 8.
10
Transformation Update (October)
Report of the Leader of the Council detailing the Transformation Update.
Attachments:
- Document 20241021142535_023311_0052150_CoverReportTransformationUpdateCabinetOctober2024FINAL 21 Oct 2024
- Document Appendix 1-Transformation Update-October 2024 21 Oct 2024
Minutes
Decision Made: (CAB 24/25 45930)
On consideration of the report of the Leader, Cabinet approved the following:
(i) That Cabinet agrees the updates to the expected outcomes of the
Portfolios of activities within the adapt | grow | thrive Transformation Programme, including the approval of Full Business Cases, as set out in the ‘key progress and next steps’ sections for each Portfolio, within the main appendix – “Transformation Update-October 2024”.
(ii) Agrees the £9m of expected savings from the delivery of transformation activities for 2024/25, supported by updated business cases set out within the main appendix – “Transformation Update- October 2024”
(iii) Agrees the approach to staff engagement and consultation set out
within the main appendix – “Transformation Update-October 2024”
On consideration of the report of the Leader, Cabinet approved the following:
(i) That Cabinet agrees the updates to the expected outcomes of the
Portfolios of activities within the adapt | grow | thrive Transformation Programme, including the approval of Full Business Cases, as set out in the ‘key progress and next steps’ sections for each Portfolio, within the main appendix – “Transformation Update-October 2024”.
(ii) Agrees the £9m of expected savings from the delivery of transformation activities for 2024/25, supported by updated business cases set out within the main appendix – “Transformation Update- October 2024”
(iii) Agrees the approach to staff engagement and consultation set out
within the main appendix – “Transformation Update-October 2024”
11
Council Right to Buy Receipt proposals and approval to spend
Report of the Cabinet Member for Housing Operations detailing the Council Right to Buy Receipt proposals and seeking approval to spend.
Attachments:
- Document Council Right to Buy Receipt proposals and approval to spend 21 Oct 2024
- Document Appendix 1 - Letter from MHCLG 30 July 2024 regarding Right to Buy receipts: increased flexibilites 21 Oct 2024
- Document Appendix 2 - What Right to Buy receipts can be spent on (extract from guidance) 21 Oct 2024
- Document Enc. 3 for Council Right to Buy Receipt proposals and approval to spend 21 Oct 2024
Minutes
Decision Made: (CAB 24/25 46123)
On consideration of the report of the Cabinet Member for Housing Operations, Cabinet approved the following:
(i) That Cabinet approve the expenditure of up to £5m of the Right
to Buy receipts collected in 2019/20 on a pilot programme of
property purchases under the temporary flexibilities granted by
Government during the 2024/25 and 2025/26 financial years.
(ii) That Cabinet grant delegated powers to the Director of Housing
after consultation with and the Executive Director of Enabling
Services, Executive Director of Growth and Prosperity, the
Director of Legal and Governance and the Cabinet Member for
Housing, to agree and approve the detail of the pilot programme
of purchases in line with the details set out in this paper.
On consideration of the report of the Cabinet Member for Housing Operations, Cabinet approved the following:
(i) That Cabinet approve the expenditure of up to £5m of the Right
to Buy receipts collected in 2019/20 on a pilot programme of
property purchases under the temporary flexibilities granted by
Government during the 2024/25 and 2025/26 financial years.
(ii) That Cabinet grant delegated powers to the Director of Housing
after consultation with and the Executive Director of Enabling
Services, Executive Director of Growth and Prosperity, the
Director of Legal and Governance and the Cabinet Member for
Housing, to agree and approve the detail of the pilot programme
of purchases in line with the details set out in this paper.
12
Collections Development Policy 2024-2029
Report of the Leader of the Council detailing the Collections Development Policy 2024 -2029.
Attachments:
- Document 20241021141119_023283_0052142_CollectionsDevelopmentPolicy20242029Cabinet291024 21 Oct 2024
- Document 20241021141919_023284_0052147_Appendix1 21 Oct 2024
- Document 20241021141919_023431_0052148_Appendix2 21 Oct 2024
Minutes
Decision Made: (CAB 24/25 45878)
On consideration of the report of the Leader, Cabinet approved the following:
(i) To approve the Museums and Archives Collection Development
Policy 2024–2029 (see Appendix 1) within the Culture & Tourism
Division, as the collections development and acquisition and
disposals policy for artefacts and material held in trust for the public
by Southampton City Council (SCC).
(ii) To approve delegated authority to the Head of Service to revise the
policy if required, following consultation with the Cabinet Member.
On consideration of the report of the Leader, Cabinet approved the following:
(i) To approve the Museums and Archives Collection Development
Policy 2024–2029 (see Appendix 1) within the Culture & Tourism
Division, as the collections development and acquisition and
disposals policy for artefacts and material held in trust for the public
by Southampton City Council (SCC).
(ii) To approve delegated authority to the Head of Service to revise the
policy if required, following consultation with the Cabinet Member.
13
Green Infrastructure Strategy Delivery Plan
Report of the Cabinet Member for Green City and Net Zero detailing the Green Infrastructure Strategy Delivery Plan.
Attachments:
- Document Enc. 1 for Green Infrastructure Strategy Delivery Plan 21 Oct 2024
- Document Enc. 3 for Green Infrastructure Strategy Delivery Plan 21 Oct 2024
- Document Enc. 2 for Green Infrastructure Strategy Delivery Plan 21 Oct 2024
Minutes
Decision Made: (CAB 24/25 45975)
On consideration of the report of the Cabinet Member for Green City and Net Zero and having received representations from Councillor Barbour and Mr White, Cabinet approved the following:
(i) Adopt the Green Infrastructure Strategy Delivery Plan
On consideration of the report of the Cabinet Member for Green City and Net Zero and having received representations from Councillor Barbour and Mr White, Cabinet approved the following:
(i) Adopt the Green Infrastructure Strategy Delivery Plan
14
Annual Complaints Report 2024
Reporting the Local Government & Social Care Ombudsman / Housing Ombudsman annual letters for the compliant year 2023/24 and update on key learning arising from the Council internal complaints policies.
Attachments:
- Document Complaints Report 2024 21 Oct 2024
- Document Appendix 1 Annual Letter and Report 21 Oct 2024
- Document Appendix 2 Complaints Data 21 Oct 2024
Minutes
This item was withdrawn at the meeting.
16
Commercial Waste Transfer and Disposal Services
To consider the report of the Cabinet Member for Environment and Transport detailing the procurement of commercial waste transfer and disposal contract.
NOTE: This report is presented as a general exception item in accordance with paragraph 15 of the Access to Information Procedure Rules of Part 4 of the Council's Constitution. Whilst the report did have the required 28 days notice, the requirement to indicate potential elements of confidentiality was not complied with as notification of the decision was published on the 18 September 2024. The matter requires a decision in order not to delay the formal procurement exercise to secure a contract from 1 April 2025.
NOTE: This report is presented as a general exception item in accordance with paragraph 15 of the Access to Information Procedure Rules of Part 4 of the Council's Constitution. Whilst the report did have the required 28 days notice, the requirement to indicate potential elements of confidentiality was not complied with as notification of the decision was published on the 18 September 2024. The matter requires a decision in order not to delay the formal procurement exercise to secure a contract from 1 April 2025.
Attachments:
- Document Commercial Waste Transfer and Disposal Services FINAL 21 Oct 2024
- Document Appendix 1 - ESIA 21 Oct 2024
- Document Appendix 2 - Exempt Financial Information 21 Oct 2024
Minutes
Decision Made: (CAB 24/25 45990)
On consideration of the report of the Cabinet Member for Environment and Transport. Cabinet approved the following:
(i) To approve a formal procurement process for a waste transfer and
disposal contract for the transfer and disposal of commercial waste.
(ii) To delegate authority to the Executive Director - Resident Services
to carry out the procurement process and to enter into a contract for the delivery of the service in accordance with the Contract
Procedure Rules.
(iii) To authorise the Executive Director - Resident Services, following
consultation with the Cabinet Member for Environment and
Transport, to take all necessary actions to give effect to the
recommendations of this report.
On consideration of the report of the Cabinet Member for Environment and Transport. Cabinet approved the following:
(i) To approve a formal procurement process for a waste transfer and
disposal contract for the transfer and disposal of commercial waste.
(ii) To delegate authority to the Executive Director - Resident Services
to carry out the procurement process and to enter into a contract for the delivery of the service in accordance with the Contract
Procedure Rules.
(iii) To authorise the Executive Director - Resident Services, following
consultation with the Cabinet Member for Environment and
Transport, to take all necessary actions to give effect to the
recommendations of this report.
18
Lease restructure on West Quay Retail Park
Report of the Cabinet Member for Economic Development regarding the Lease Restructure on West Quay Retail Park.
Attachments:
- Document 20241021152220_023439_0052164_WestQuayLeaseRestructure 21 Oct 2024
- Document Confidential Appendix 1 for Lease restructure on West Quay Retail Park 21 Oct 2024
- Document Appendix 2 Lease restructure on West Quay Retail Park 21 Oct 2024
- Document Appendix 3 CONFIDENTIAL S.123 report from Savills 21 Oct 2024
Minutes
Decision Made: (CAB 24/25 46125)
On consideration of the report of the Cabinet Member for Economic Development, Cabinet approved the following:
(i) To approve the proposed changes to the existing lease and
recommendations set out in Confidential Appendix 1.
(ii) To delegate authority to the Chief Executive following consultation
with the Leader and Executive Director of Growth and Prosperity to
finalise the detailed terms of the agreements required and all other
ancillary legal documentation to support the delivery of the
redevelopment of the area.
On consideration of the report of the Cabinet Member for Economic Development, Cabinet approved the following:
(i) To approve the proposed changes to the existing lease and
recommendations set out in Confidential Appendix 1.
(ii) To delegate authority to the Chief Executive following consultation
with the Leader and Executive Director of Growth and Prosperity to
finalise the detailed terms of the agreements required and all other
ancillary legal documentation to support the delivery of the
redevelopment of the area.
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