Southampton City Council
Councillors:
51
Wards:
17
Committees:
23
Meetings (2025):
154
Meetings (2024):
93
Meeting
Overview and Scrutiny Management Committee - Southampton
Meeting Times
Scheduled Time
Start:
Thursday, 12th September 2024
5:30 PM
Thursday, 12th September 2024
5:30 PM
End:
Thursday, 12th September 2024
9:30 PM
Thursday, 12th September 2024
9:30 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
12 Sep 2024
12 Sep 2024
Location:
Council Chamber - Civic Centre
Council Chamber - Civic Centre
Meeting Attendees
Committee Member
Sheriff of Southampton - 2025 -2026
Committee Member
Catherine Hobbs
Roman Catholic Church
Expected
Committee Member
Appointed - OSMC
Rob Sanders
Church of England
Present, as expected
Officer
Richard Ivory
Expected
Officer
Executive Director - Wellbeing (Children and Learning)
Robert Henderson
Expected
Officer
Mel Creighton
Expected
Officer
Adam Wilkinson
Expected
Officer
Claire Edgar
Expected
Officer
Andrew Travers
Expected
Agenda
1
Apologies and Changes in Panel Membership (If Any)
To note any changes in membership of the Panel made in accordance with Council Procedure Rule 4.3.
Minutes
2
Election of Vice-Chair
To elect the Vice Chair for the Municipal Year 2024-2025.
Minutes
Item deferred to next meeting.
3
Disclosure of Personal and Pecuniary Interests
In accordance with the Localism Act 2011, and the Council’s Code of Conduct, Members to disclose any personal or pecuniary interests in any matter included on the agenda for this meeting.
NOTE: Members are reminded that, where applicable, they must complete the appropriate form recording details of any such interests and hand it to the Democratic Support Officer.
NOTE: Members are reminded that, where applicable, they must complete the appropriate form recording details of any such interests and hand it to the Democratic Support Officer.
Minutes
Councillor McManus declared a personal and pecuniary interest in relation to minute agenda item number 9c and agreed to leave the meeting at this point.
7
Minutes of the Previous Meeting (including matters arising)
To approve and sign as a correct record the minutes of the meeting held on 22 August 2024 and to deal with any matters arising, attached.
Attachments:
- Document Minutes , 22/08/2024 Overview and Scrutiny Management Committee 04 Sep 2024
Minutes
Resolved that the minutes of the committee meeting held on the 22 August 2024 be approved and signed as a correct record.
8
Exclusion of the Press and Public - Confidential Papers included in the following Item
To move that in accordance with the Council’s Constitution, specifically the Access to Information Procedure Rules contained within the Constitution, the press and public be excluded from the meeting in respect of any consideration of the confidential appendixto the following Item
Appendix 3 of this report is not for publication by virtue of categories 3 (information relating to the financial or business affairs of any particular person) and 7A (obligation of confidentiality) of paragraph 10.4 of Southampton City Council’s (“the Council’s”) Access to Information Procedure Rules, as contained in the Council's Constitution.
It is not in the public interest to disclose this information as the report contains confidential and commercially sensitive information. It would prejudice the Council’s ability to operate in a commercial environment and obtain best value in contract negotiations and would prejudice the Council’s commercial relationships with third parties if they believed the Council would not honour obligations of confidentiality.
Appendix 3 of this report is not for publication by virtue of categories 3 (information relating to the financial or business affairs of any particular person) and 7A (obligation of confidentiality) of paragraph 10.4 of Southampton City Council’s (“the Council’s”) Access to Information Procedure Rules, as contained in the Council's Constitution.
It is not in the public interest to disclose this information as the report contains confidential and commercially sensitive information. It would prejudice the Council’s ability to operate in a commercial environment and obtain best value in contract negotiations and would prejudice the Council’s commercial relationships with third parties if they believed the Council would not honour obligations of confidentiality.
Minutes
RESOLVED that in accordance with the Council’s Constitution, specifically the Access to Information Procedure Rules contained within the Constitution, the press and public be excluded from the meeting in respect of any consideration of the confidential appendix to the following Item. (Agenda item 9c only)
Appendix 1 of this report is not for publication by virtue of category 7A (obligation of confidentiality) of paragraph 10.4 of Southampton City Council’s (“the Council’s”) Access to Information Procedure Rules, as contained in the Council's Constitution.
It was not in the public interest to disclose this information as the report contains confidential and commercially sensitive information in relation to one of the Council’s suppliers. It would prejudice the Council’s ability to operate in a commercial environment and obtain best value in contract negotiations and would prejudice the Council’s commercial relationships with third parties if they believed the Council would not honour obligations of confidentiality.
Appendix 1 of this report is not for publication by virtue of category 7A (obligation of confidentiality) of paragraph 10.4 of Southampton City Council’s (“the Council’s”) Access to Information Procedure Rules, as contained in the Council's Constitution.
It was not in the public interest to disclose this information as the report contains confidential and commercially sensitive information in relation to one of the Council’s suppliers. It would prejudice the Council’s ability to operate in a commercial environment and obtain best value in contract negotiations and would prejudice the Council’s commercial relationships with third parties if they believed the Council would not honour obligations of confidentiality.
9
Forward Plan
Report of the Scrutiny Manager enabling the Overview and Scrutiny Management Committee to examine the content of the Forward Plan and to discuss issues of interest or concern with the Executive.
Attachments:
- Document Forward Plan 04 Sep 2024
- Document Appendix 1 - Corporate Performance Reporting Process briefing paper.docx 04 Sep 2024
- Document Appendix 2 - Refresh of the Southampton Safe City Partnership Strategic Plan briefing paper.docx 04 Sep 2024
- Document Annex 1 - Draft refresh of Southampton Safe City Partnership Strategic Plan.pdf 04 Sep 2024
- Document Annex 2 - 12 month data comparison by key crime types.docx 04 Sep 2024
- Document Appendix 3 - Leisure Service confidential briefing paper.docx 04 Sep 2024
Minutes
The Committee received and noted the report of the Scrutiny Manager which enabled the Overview and Scrutiny Management Committee to examine the content of the Forward Plan and to discuss issues of interest or concern with the Executive.
a) Corporate Performance Reporting - Councillor Fielker, Leader of the Council, Munira Holloway, Director of Strategy and Performance, and Dan King, Head of Data Intelligence and Insight were present and with the consent of the Chair addressed the meeting. Councillor Fielker introduced the proposed corporate performance reporting arrangements for the Council. Councillor Fielker also set out the specific benefits in terms of the use of the dataset by scrutiny panels. Dan King provided a demonstration of the dataset, summarised the current and proposed data streams, analysis, capabilities and the data outputs across a wide range of organisational areas and services.
The committee noted and discussed the dataset at length and sought to better understand the functionality of the system, source data and output capabilities overall as well as the benefits of monitoring and reporting on specific Key Performance Indicators (KPI’s). The committee also sought to clarify the proposed timelines for reporting as well as the granularity and range of data that will be available.
RESOLVED
i) That, a link providing access to the corporate dataset is provided to members of the OSMC.
ii) The presentation delivered at the meeting is circulated to the Committee.
b) Refresh of the Southampton Safe City Partnership Strategy - Councillor Lambert, Cabinet Member for Communities and Safer City and Claire Edgar, Executive Director for Community Wellbeing were present and with the consent of the Chair addressed the meeting. Councillor Lambert set out the proposed updates, priority areas and prevention policies within the revised strategy. Claire Edgar then set out the overall scope and explained the revised strategies alignment with other policy areas and proposed improvements in relation to collaborating with partner organisations.
The committee discussed the revised strategy and the rationale for the updated targets, the current performance levels, and sought assurance around partner ownership, buy in and achieving the revised targets.
RESOLVED
i) That, for the 17 September Cabinet meeting, partners reflect on the proposed targets within the refreshed strategy to ensure that they are SMART.
ii) The Community Safety Dashboard of KPIs is circulated to the Committee.
iii) The Committee are informed of the number of respondents to the community safety public survey referenced in the refreshed strategy.
iv) In recognition of their value to residents and community safety partners, the Council reviews how PACT (Police and Communities Together) meetings are promoted, particularly on the Council’s website, to enable the public to identify when and where meetings are taking place.
c) Leisure Services - Councillor Kataria, Cabinet Member for Compliance and Leisure, James Marshall, Director of Customer and Leisure, and Katy Renouard, Service Manager for Contracts and Commercial Supplier Management were in attendance and with the consent of the chair addressed the meeting. Councillor Kataria outlined the recommendations contained within the Cabinet report as well as the longer-term approach and strategy in relation to the Council’s leisure facilities and services. James Marshall then set out the details around the proposed plans and the current and future financial models in relation to the immediate requirements as well as the longer-term objectives. Katy Renouard set out the purchasing proposals in relation to the current and future proposed routes to market.
The committee discussed the proposals, the longer-term strategy, the performance in relation to the current provision, the condition and status of leisure facilities throughout the city and the role played by leisure services in supporting the population to be active and healthy.
RESOLVED
i) That, reflecting the lack of detail within the briefing paper, indicators that identify how well Active Nation is performing in the delivery of the contract with the City Council, is provided to the Committee.
ii) The Leisure Strategy that will inform the transformation of leisure services is considered by the Committee when it is available.
a) Corporate Performance Reporting - Councillor Fielker, Leader of the Council, Munira Holloway, Director of Strategy and Performance, and Dan King, Head of Data Intelligence and Insight were present and with the consent of the Chair addressed the meeting. Councillor Fielker introduced the proposed corporate performance reporting arrangements for the Council. Councillor Fielker also set out the specific benefits in terms of the use of the dataset by scrutiny panels. Dan King provided a demonstration of the dataset, summarised the current and proposed data streams, analysis, capabilities and the data outputs across a wide range of organisational areas and services.
The committee noted and discussed the dataset at length and sought to better understand the functionality of the system, source data and output capabilities overall as well as the benefits of monitoring and reporting on specific Key Performance Indicators (KPI’s). The committee also sought to clarify the proposed timelines for reporting as well as the granularity and range of data that will be available.
RESOLVED
i) That, a link providing access to the corporate dataset is provided to members of the OSMC.
ii) The presentation delivered at the meeting is circulated to the Committee.
b) Refresh of the Southampton Safe City Partnership Strategy - Councillor Lambert, Cabinet Member for Communities and Safer City and Claire Edgar, Executive Director for Community Wellbeing were present and with the consent of the Chair addressed the meeting. Councillor Lambert set out the proposed updates, priority areas and prevention policies within the revised strategy. Claire Edgar then set out the overall scope and explained the revised strategies alignment with other policy areas and proposed improvements in relation to collaborating with partner organisations.
The committee discussed the revised strategy and the rationale for the updated targets, the current performance levels, and sought assurance around partner ownership, buy in and achieving the revised targets.
RESOLVED
i) That, for the 17 September Cabinet meeting, partners reflect on the proposed targets within the refreshed strategy to ensure that they are SMART.
ii) The Community Safety Dashboard of KPIs is circulated to the Committee.
iii) The Committee are informed of the number of respondents to the community safety public survey referenced in the refreshed strategy.
iv) In recognition of their value to residents and community safety partners, the Council reviews how PACT (Police and Communities Together) meetings are promoted, particularly on the Council’s website, to enable the public to identify when and where meetings are taking place.
c) Leisure Services - Councillor Kataria, Cabinet Member for Compliance and Leisure, James Marshall, Director of Customer and Leisure, and Katy Renouard, Service Manager for Contracts and Commercial Supplier Management were in attendance and with the consent of the chair addressed the meeting. Councillor Kataria outlined the recommendations contained within the Cabinet report as well as the longer-term approach and strategy in relation to the Council’s leisure facilities and services. James Marshall then set out the details around the proposed plans and the current and future financial models in relation to the immediate requirements as well as the longer-term objectives. Katy Renouard set out the purchasing proposals in relation to the current and future proposed routes to market.
The committee discussed the proposals, the longer-term strategy, the performance in relation to the current provision, the condition and status of leisure facilities throughout the city and the role played by leisure services in supporting the population to be active and healthy.
RESOLVED
i) That, reflecting the lack of detail within the briefing paper, indicators that identify how well Active Nation is performing in the delivery of the contract with the City Council, is provided to the Committee.
ii) The Leisure Strategy that will inform the transformation of leisure services is considered by the Committee when it is available.
10
Monitoring Scrutiny Recommendations to the Executive
Report of the Scrutiny Manager enabling the Overview and Scrutiny Management Committee to monitor and track progress on recommendations made to the Executive at previous meetings.
Attachments:
- Document Monitoring Scrutiny Recommendations to the Executive 04 Sep 2024
- Document Monitoring - Appendix 1.docx 04 Sep 2024
Minutes
The Committee considered and discussed the responses from the Executive to recommendations from previous meetings.
Previous Meetings
Future Meetings
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