Rushmoor Borough Council
Councillors:
39
Wards:
14
Committees:
11
Meetings (2025):
46
Meetings (2024):
63
Meeting
Cabinet - Rushmoor
Meeting Times
Scheduled Time
Start:
Tuesday, 12th March 2024
7:00 PM
Tuesday, 12th March 2024
7:00 PM
End:
Tuesday, 12th March 2024
11:00 PM
Tuesday, 12th March 2024
11:00 PM
Actual Time
Started:
Tuesday, 12th March 2024
12:00 AM
Tuesday, 12th March 2024
12:00 AM
Finished:
Tuesday, 12th March 2024
12:00 AM
Tuesday, 12th March 2024
12:00 AM
Meeting Status
Status:
Confirmed
Confirmed
Date:
12 Mar 2024
12 Mar 2024
Location:
Concorde Room, Council Offices, Farnborough
Concorde Room, Council Offices, Farnborough
Meeting Attendees
Chairman
Leader of the Conservative Group
Agenda
0
THE FOLLOWING ITEM WAS CONSIDERED <br/>IN THE ABSENCE OF THE PUBLIC
Minutes
1
DECLARATIONS OF INTEREST
Under the Council’s Code of Conduct for Councillors, all Members are required to disclose relevant Interests in any matter to be considered at the meeting. Where the matter directly relates to a Member’s Disclosable Pecuniary Interests or Other Registrable Interest, that Member must not participate in any discussion or vote on the matter and must not remain in the room unless they have been granted a dispensation (see note below). If the matter directly relates to ‘Non-Registrable Interests’, the Member’s participation in the meeting will depend on the nature of the matter and whether it directly relates or affects their financial interest or well-being or that of a relative, friend or close associate, applying the tests set out in the Code.
NOTE:
On 27th May, 2021, the Council’s Corporate Governance, Audit and Standards Committee granted dispensations to Members appointed by the Council to the Board of the Rushmoor Development Partnership and as Directors of Rushmoor Homes Limited.
NOTE:
On 27th May, 2021, the Council’s Corporate Governance, Audit and Standards Committee granted dispensations to Members appointed by the Council to the Board of the Rushmoor Development Partnership and as Directors of Rushmoor Homes Limited.
Minutes
Having regard to the Council’s Code of Conduct for Councillors, the following declarations of interest were made:
Item No.
Member
Interest
Reason
61
Cllr P.G. Taylor
Personal and
non-pecuniary
Council appointed Director of Rushmoor Homes Limited
61
Cllr S. Trussler
Personal and
non-pecuniary
Council appointed Director of Rushmoor Homes Limited
Cllrs Taylor and Trussler each declared a non-pecuniary interest as Board Members of Rushmoor Homes Limited. In accordance with the dispensation granted by the Council’s Corporate Governance, Audit and Standards on 27th May, 2021, both Councillors remained in the meeting and participated in the decision.
Item No.
Member
Interest
Reason
61
Cllr P.G. Taylor
Personal and
non-pecuniary
Council appointed Director of Rushmoor Homes Limited
61
Cllr S. Trussler
Personal and
non-pecuniary
Council appointed Director of Rushmoor Homes Limited
Cllrs Taylor and Trussler each declared a non-pecuniary interest as Board Members of Rushmoor Homes Limited. In accordance with the dispensation granted by the Council’s Corporate Governance, Audit and Standards on 27th May, 2021, both Councillors remained in the meeting and participated in the decision.
2
MINUTES
To confirm the Minutes of the meeting held on 6th February, 2024 (copy attached).
Attachments:
- Document Minutes of Previous Meeting 04 Mar 2024
Minutes
The Minutes of the meeting of the Cabinet held on 6th February, 2024 were confirmed and signed by the Chairman.
3
REVENUE AND CAPITAL BUDGET MONITORING REPORT - Q3 2023/24
To consider Report No. FIN2407 (copy attached), which sets out the Council’s anticipated financial position for 2023/24 as at the end of February, 2024.
Presented By: Cllr Paul Taylor, Finance Portfolio Holder
Attachments:
- Document Revenue and Capital Budget monitoring report - Q3 2023-24 - Report No. FIN2407 04 Mar 2024
Minutes
The Cabinet considered Report No. FIN2407, which set out the anticipated financial position for 2023/24, based on the budget monitoring information provided by Heads of Service and Service Managers as at the end of February 2024. Members were informed that the Council continued to face a number of external budget pressures that were having an impact on the 2023/24 budget and the Council’s finances over the medium term, including higher than expected interest rates and the rate of inflation. It was reported that, at this stage of the financial year, the projected General Fund net adverse variation was £2.178 million, which represented an overall improvement of £169,000 compared to the previous quarter. The Report set out the reasons for this variance and confirmed that, overall, the financial position was stable. It was confirmed that the risks and pressures were being closely monitored by budget holders. The Cabinet expressed appreciation for the work that had been carried out by the Council’s financial officers.
The Cabinet RESOLVED that
(i) the revenue budget forecast and impact on reserve balances, as set out in paragraphs 2.4 to 2.12 of Report No. FIN2407, be noted; and
(ii) the Capital Programme forecast, as set out in paragraphs 2.13 to 2.18 of the Report, be noted.
The Cabinet RESOLVED that
(i) the revenue budget forecast and impact on reserve balances, as set out in paragraphs 2.4 to 2.12 of Report No. FIN2407, be noted; and
(ii) the Capital Programme forecast, as set out in paragraphs 2.13 to 2.18 of the Report, be noted.
4
INTRODUCTION OF ANTISOCIAL BEHAVIOUR POLICY
To consider Report No. OS2401 (copy attached), which sets out an Antisocial Behaviour Policy for the Council.
Presented By: Cllr Maurice Sheehan, Environment & Neighbourhood Portfolio Holder
Attachments:
- Document Introduction of Antisocial Behaviour Policy - Report No. OS2401 04 Mar 2024
Minutes
The Cabinet considered Report No. OS2401, which set out a new Antisocial Behaviour Policy for the Council.
Members were informed that there was not, currently, a formal Antisocial Behaviour Policy in place. The Policy set out what response residents should expect from the Council and also the processes to be followed. The draft policy had been considered by the Policy and Project Advisory Board and the Board had recommended it to the Cabinet for adoption. The Cabinet was supportive of the proposed approach in relation to dealing with incidents of antisocial behaviour and was pleased to see the Council’s new Place Protection Team in operation.
The Cabinet RESOLVED that the Antisocial Behaviour Policy, as set out in Appendix 1 of Report No. OS2401, be approved.
Members were informed that there was not, currently, a formal Antisocial Behaviour Policy in place. The Policy set out what response residents should expect from the Council and also the processes to be followed. The draft policy had been considered by the Policy and Project Advisory Board and the Board had recommended it to the Cabinet for adoption. The Cabinet was supportive of the proposed approach in relation to dealing with incidents of antisocial behaviour and was pleased to see the Council’s new Place Protection Team in operation.
The Cabinet RESOLVED that the Antisocial Behaviour Policy, as set out in Appendix 1 of Report No. OS2401, be approved.
5
ADOPTION OF THE CAR AND CYCLE PARKING STANDARDS SUPPLEMENTARY PLANNING DOCUMENT
To consider Report No. PG2405 (copy attached), which seeks agreement to adopt the Car and Cycle Parking Standards Supplementary Planning Document.
Presented By: Cllr Jonathan Canty, Development and Economic Growth Portfolio Holder
Attachments:
- Document Adoption of the Car and Cycle Parking Standards SPD - Report No. PG2405 04 Mar 2024
Minutes
The Cabinet considered Report No. PG2405, which set out an updated Car and Cycle Parking Standards Supplementary Planning Document (SPD) for adoption.
Members were reminded that the purpose of the update was to reflect a number of factors, including changes to policy, recent town centre planning applications, 2021 Census data and factual changes since the adoption of the current SPD in 2017. A consultation exercise had been carried out during December 2023 and January 2024. Whilst this had generated a number of responses, there had only been minor changes made to the SPD since the Cabinet had considered the draft document in November 2023.
The Cabinet RESOLVED that the adoption of the Car and Cycle Parking Standards Supplementary Planning Document, as set out in Report No. PG2405, be approved.
Members were reminded that the purpose of the update was to reflect a number of factors, including changes to policy, recent town centre planning applications, 2021 Census data and factual changes since the adoption of the current SPD in 2017. A consultation exercise had been carried out during December 2023 and January 2024. Whilst this had generated a number of responses, there had only been minor changes made to the SPD since the Cabinet had considered the draft document in November 2023.
The Cabinet RESOLVED that the adoption of the Car and Cycle Parking Standards Supplementary Planning Document, as set out in Report No. PG2405, be approved.
6
RUSHMOOR LOCAL PLAN - LOCAL DEVELOPMENT SCHEME MARCH 2024
To consider Report No. PG2406 (copy attached), which set out details of an updated Local Development Scheme in relation to the Council’s Local Plan.
Presented By: Cllr Jonathan Canty, Development and Economic Growth Portfolio Holder
Attachments:
- Document Rushmoor Local Plan - Local Development Scheme March 2024 - Report No. PG2406 04 Mar 2024
Minutes
The Cabinet considered Report No. PG2406, which set out a Local Development Scheme in relation to the Council's Local Plan.
The Cabinet was reminded that it had agreed, in November 2023, that the current Rushmoor Local Plan was in need of updating. It was explained that the Local Development Scheme set out an indicative timetable for the preparation of this updated Local Plan. In considering this, Members discussed matters around the expected level of housing provision and the availability of areas of Suitable Alternative Natural Greenspace.
The Cabinet RESOLVED that the publication and submission to the Department of Levelling Up, Housing and Communities of an updated Local Development Scheme for the new Local Plan, as set out in Report No. PG2406, be approved.
The Cabinet was reminded that it had agreed, in November 2023, that the current Rushmoor Local Plan was in need of updating. It was explained that the Local Development Scheme set out an indicative timetable for the preparation of this updated Local Plan. In considering this, Members discussed matters around the expected level of housing provision and the availability of areas of Suitable Alternative Natural Greenspace.
The Cabinet RESOLVED that the publication and submission to the Department of Levelling Up, Housing and Communities of an updated Local Development Scheme for the new Local Plan, as set out in Report No. PG2406, be approved.
7
EXCLUSION OF THE PUBLIC
To consider resolving:
That, subject to the public interest test, the public be excluded from this meeting during the discussion of the undermentioned item to avoid the disclosure of exempt information within the paragraph of Schedule 12A to the Local Government Act, 1972 indicated against such item:
Item Schedule Category
No. 12A Para.
No.
8 3 Information relating to financial or business affairs
That, subject to the public interest test, the public be excluded from this meeting during the discussion of the undermentioned item to avoid the disclosure of exempt information within the paragraph of Schedule 12A to the Local Government Act, 1972 indicated against such item:
Item Schedule Category
No. 12A Para.
No.
8 3 Information relating to financial or business affairs
Minutes
RESOLVED: That, taking into account the public interest test, the public be excluded from the meeting during the discussion of the under mentioned item to avoid the disclosure of exempt information within the paragraph of Schedule 12A to the Local Government Act, 1972 indicated against the item:
Minute Schedule Category
No. 12A Para.
No.
61 3 Information relating to financial or business affairs
Minute Schedule Category
No. 12A Para.
No.
61 3 Information relating to financial or business affairs
8
UNION YARD, ALDERSHOT - DISPOSAL OF PRIVATE RENTED RESIDENTIAL UNITS
To consider Exempt Report No. REG2403 (copy attached), which sets out a proposal to dispose of a leasehold interest for the private residential units contained within the Union Yard scheme in Aldershot.
Presented By: Cllr Martin Tennant, Major Projects and Property Portfolio Holder
Attachments:
Minutes
The Cabinet considered Exempt Report No. REG2403, which set out a proposal to dispose of a leasehold interest for the private residential units contained within the Union Yard scheme.
Members were informed that there was a total of 82 private units being delivered. The Report set out the next steps for the disposal with a view to the scheme achieving practical completion and handover in Summer 2024.
The Cabinet RESOLVED that
(i) the market review of disposal options provided by Lambert Smith Hampton Investment Management, as set out at Appendix 3 of Exempt Report No. REG2403, be noted;
(ii) the disposal of a leasehold interest in the private residential element of the Union Yard development, comprising 82 units, to Rushmoor Homes Limited, at the value set out in paragraph 3.3 of the Exempt Report, be approved; and
(iii) on the conclusion of due diligence, the Executive Director, in consultation with the Major Projects and Property Portfolio Holder, be authorised to confirm the final terms and to enable the disposal.
Members were informed that there was a total of 82 private units being delivered. The Report set out the next steps for the disposal with a view to the scheme achieving practical completion and handover in Summer 2024.
The Cabinet RESOLVED that
(i) the market review of disposal options provided by Lambert Smith Hampton Investment Management, as set out at Appendix 3 of Exempt Report No. REG2403, be noted;
(ii) the disposal of a leasehold interest in the private residential element of the Union Yard development, comprising 82 units, to Rushmoor Homes Limited, at the value set out in paragraph 3.3 of the Exempt Report, be approved; and
(iii) on the conclusion of due diligence, the Executive Director, in consultation with the Major Projects and Property Portfolio Holder, be authorised to confirm the final terms and to enable the disposal.
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