Portsmouth City Borough Council
Councillors:
42
Wards:
14
Committees:
37
Meetings (2025):
120
Meetings (2024):
154
Meeting
Governance & Audit & Standards Committee - Portsmouth City
Agenda
Published
Minutes
Pending
Meeting Times
Scheduled Time
Start:
Wednesday, 28th February 2024
10:00 AM
Wednesday, 28th February 2024
10:00 AM
End:
Wednesday, 28th February 2024
2:00 PM
Wednesday, 28th February 2024
2:00 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
28 Feb 2024
28 Feb 2024
Location:
The Executive Meeting Room - Third Floor, The Guildhall, Portsmouth
The Executive Meeting Room - Third Floor, The Guildhall, Portsmouth
Meeting Attendees
Standing Deputy
Cabinet Member for Central Services
Standing Deputy
Group Leader
Committee Member
Committee Member
Deputy Group Leader
Agenda
1
Apologies for Absence
2
Declarations of Members' Interests
3
Minutes of the meeting held on 24 January 2024
RECOMMENDED that the minutes of the meeting held on 24 January 2024 be approved and signed by the Chair as a correct record.
Attachments:
- Document GAS Minutes 24.01.24 20 Feb 2024
4
Data Security Breaches Report
Purpose
The purpose of this report is to inform the committee of any Data Security Breaches and enable them to determine whether any trends appear and whether any further actions should be recommended.
Recommendation
RECOMMENDED that the Governance & Audit & Standards Committee notes the breaches that have arisen.
The purpose of this report is to inform the committee of any Data Security Breaches and enable them to determine whether any trends appear and whether any further actions should be recommended.
Recommendation
RECOMMENDED that the Governance & Audit & Standards Committee notes the breaches that have arisen.
Attachments:
- Document G&A&S Report February 2024 Covering Report (1) 20 Feb 2024
- Document PCC Data Breaches Report - 28 February 2024 Appendix 20 Feb 2024
5
Corporate Performance Report - Q3 2023/24
Purpose
To report significant performance issues, arising from Q3 2023-24 performance monitoring, to Governance and Audit and Standards Committee and highlight areas for further action or analysis.
Recommendations
It is recommended that the Governance and Audit and Standards Committee:
(i) notes the report in the revised format; and
(ii) agrees if any further action is required in response to performance issues highlighted.
To report significant performance issues, arising from Q3 2023-24 performance monitoring, to Governance and Audit and Standards Committee and highlight areas for further action or analysis.
Recommendations
It is recommended that the Governance and Audit and Standards Committee:
(i) notes the report in the revised format; and
(ii) agrees if any further action is required in response to performance issues highlighted.
Attachments:
- Document Q3 performance report 2023-24 for GAS 20 Feb 2024
- Document A1-Q3 improving lives 20 Feb 2024
- Document A2-Q3 protecting environment 20 Feb 2024
- Document A3-Q3 corporate health 20 Feb 2024
6
Internal Audit Plan 2024/25
Purpose
The purpose of this report is to present the proposed Internal Audit Plan for 2024/25 to the committee for approval.
Recommendation
Recommended that the proposed Internal Audit Plan for 2024/25 be approved.
The purpose of this report is to present the proposed Internal Audit Plan for 2024/25 to the committee for approval.
Recommendation
Recommended that the proposed Internal Audit Plan for 2024/25 be approved.
Attachments:
- Document PCC Internal Audit Plan February 2024 20 Feb 2024
- Document PCC 2024-25 Audit Plan Final 20 Feb 2024
7
Treasury Management Policy for 2024/25
Purpose
The purpose of this report is to obtain the Council’s approval of the updated Treasury Management Policy Statement (attached) which includes the Annual Investment Strategy.
Recommendation
RECOMMENDED that the Committee note the recommendations in section 3 of the report that will go on to Full Council for approval.
The purpose of this report is to obtain the Council’s approval of the updated Treasury Management Policy Statement (attached) which includes the Annual Investment Strategy.
Recommendation
RECOMMENDED that the Committee note the recommendations in section 3 of the report that will go on to Full Council for approval.
Attachments:
- Document Treasury Management Cover Report 24-25 FINAL 20 Feb 2024
- Document Treasury Management Strategy 24-25 FINAL 20 Feb 2024
8
Exclusion of Press and Public
In view of the contents of the appendices to the following item on the agenda the Committee is RECOMMENDED to adopt the following motion:
“That, under the provisions of Section 100A of the Local Government Act, 1972 as amended by the Local Government (Access to Information) Act, 1985, the press and public be excluded for the consideration of the following item on the grounds that the appendices to the report contains information defined as exempt in Part 1 of Schedule 12A to the Local Government Act, 1972" The public interest in maintaining the exemption must outweigh the public interest in disclosing the information. Under the Local Authorities (Executive Arrangements) (Meetings and Access to Information) England Regulations 2012, regulation 5, the reasons for exemption of the listed appendices are shown below. (NB The exempt/confidential committee papers on the agenda will contain information which is commercially, legally or personally sensitive and should not be divulged to third parties.
Members are reminded of standing order restrictions on the disclosure of exempt information and are asked to dispose of exempt documentation as confidential waste at the conclusion of the meeting.
Item Exemption Para No.*
9. Procurement Management Information 3
(Exempt Appendices 1, 2 & 3)
*3. Information relating to the financial or business affairs of any particular person (including the authority holding that information.
“That, under the provisions of Section 100A of the Local Government Act, 1972 as amended by the Local Government (Access to Information) Act, 1985, the press and public be excluded for the consideration of the following item on the grounds that the appendices to the report contains information defined as exempt in Part 1 of Schedule 12A to the Local Government Act, 1972" The public interest in maintaining the exemption must outweigh the public interest in disclosing the information. Under the Local Authorities (Executive Arrangements) (Meetings and Access to Information) England Regulations 2012, regulation 5, the reasons for exemption of the listed appendices are shown below. (NB The exempt/confidential committee papers on the agenda will contain information which is commercially, legally or personally sensitive and should not be divulged to third parties.
Members are reminded of standing order restrictions on the disclosure of exempt information and are asked to dispose of exempt documentation as confidential waste at the conclusion of the meeting.
Item Exemption Para No.*
9. Procurement Management Information 3
(Exempt Appendices 1, 2 & 3)
*3. Information relating to the financial or business affairs of any particular person (including the authority holding that information.
9
Procurement Management Information
Purpose
The purpose of the report is to provide procurement performance reports and supporting evidence to the committee in order that the committee may assess the council's performance in procuring contracts for goods, works and services on a legally compliant, value for money basis.
The report also updates the committee on progress developing procurement performance reporting.
This report is for noting.
The purpose of the report is to provide procurement performance reports and supporting evidence to the committee in order that the committee may assess the council's performance in procuring contracts for goods, works and services on a legally compliant, value for money basis.
The report also updates the committee on progress developing procurement performance reporting.
This report is for noting.
Attachments:
- Document Procurement MI - G&A&S Committee - 28.02.24 20 Feb 2024
- Document EXEMPT - G&A&S - Procurement Mi - App 1A Spend Compliance Q3 Oct-Dec 23 20 Feb 2024
- Document EXEMPT - G&A&S - Procurement Mi - App 1B Spend Compliance Q3 Oct-Dec 23 20 Feb 2024
- Document EXEMPT - G&A&S - Procurement Mi - App 1C Spend Compliance Q3 Oct-Dec 23 20 Feb 2024
- Document EXEMPT - G&A&S - Procurement Mi - App 1D Spend Compliance Q3 Oct-Dec 23 20 Feb 2024
- Document EXEMPT - G&A&S - Procurement MI - App 2 HV Direct Awards Q3 Oct-Dec 23 20 Feb 2024
- Document EXEMPT - G&A&S - Procurement MI - App 3A Contract KPIs Q3 Oct-Dec 23 20 Feb 2024
- Document EXEMPT - G&A&S - Procurement MI - App 3B Contract KPIs Q3 Oct-Dec 23 20 Feb 2024
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