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Portsmouth City Borough Council
Councillors: 42
Wards: 14
Committees: 37
Meetings (2025): 120
Meetings (2024): 154

Meeting

Governance & Audit & Standards Committee - Portsmouth City

Minutes
Pending
Meeting Times
Scheduled Time
Start:
Wednesday, 28th February 2024
10:00 AM
End:
Wednesday, 28th February 2024
2:00 PM
Meeting Status
Status:
Confirmed
Date:
28 Feb 2024
Location:
The Executive Meeting Room - Third Floor, The Guildhall, Portsmouth
Meeting Attendees
Councillor Chris Attwell photo
Standing Deputy
Cabinet Member for Central Services
Councillor Chris Attwell

Liberal Democrat

Not required

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Councillor Hannah Brent photo
Standing Deputy
Councillor Hannah Brent

Conservative

Not required

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Councillor Jason Fazackarley photo
Standing Deputy
Councillor Jason Fazackarley

Liberal Democrat

Not required

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Councillor Abdul Kadir photo
Standing Deputy
Deputy Lord Mayor
Councillor Abdul Kadir

Liberal Democrat

Not required

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Councillor George Madgwick photo
Standing Deputy
Group Leader
Councillor George Madgwick

Portsmouth Independents Party

Not required

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Councillor Mary Vallely photo
Standing Deputy
Councillor Mary Vallely

Labour

Not required

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Councillor Stuart Brown photo
Vice-Chair
Councillor Stuart Brown

Liberal Democrat

Present, as expected

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Councillor Emily Strudwick photo
Committee Member
Councillor Emily Strudwick

Portsmouth Independents Party

Present, as expected

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Councillor Benedict Swann photo
Committee Member
Councillor Benedict Swann

Conservative

Present, as expected

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Councillor Graham Heaney photo
Committee Member
Deputy Group Leader
Councillor Graham Heaney

Labour

Present, as expected

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Agenda
1 Apologies for Absence
2 Declarations of Members' Interests
3 Minutes of the meeting held on 24 January 2024
RECOMMENDED that the minutes of the meeting held on 24 January 2024 be approved and signed by the Chair as a correct record.
Attachments:
4 Data Security Breaches Report
Purpose

The purpose of this report is to inform the committee of any Data Security Breaches and enable them to determine whether any trends appear and whether any further actions should be recommended.

Recommendation

RECOMMENDED that the Governance & Audit & Standards Committee notes the breaches that have arisen.
5 Corporate Performance Report - Q3 2023/24
Purpose

To report significant performance issues, arising from Q3 2023-24 performance monitoring, to Governance and Audit and Standards Committee and highlight areas for further action or analysis.

Recommendations

It is recommended that the Governance and Audit and Standards Committee:

(i)         notes the report in the revised format; and

(ii)       agrees if any further action is required in response to performance issues highlighted.
Attachments:
6 Internal Audit Plan 2024/25
Purpose

The purpose of this report is to present the proposed Internal Audit Plan for 2024/25 to the committee for approval.

Recommendation

Recommended that the proposed Internal Audit Plan for 2024/25 be approved.
Attachments:
7 Treasury Management Policy for 2024/25
Purpose

The purpose of this report is to obtain the Council’s approval of the updated Treasury Management Policy Statement (attached) which includes the Annual Investment Strategy.

Recommendation

RECOMMENDED that the Committee note the recommendations in section 3 of the report that will go on to Full Council for approval.
8 Exclusion of Press and Public
In view of the contents of the appendices to the following item on the agenda the Committee is RECOMMENDED to adopt the following motion:

“That, under the provisions of Section 100A of the Local Government Act, 1972 as amended by the Local Government (Access to Information) Act, 1985, the press and public be excluded for the consideration of the following item on the grounds that the appendices to the report contains information defined as exempt in Part 1 of Schedule 12A to the Local Government Act, 1972" The public interest in maintaining the exemption must outweigh the public interest in disclosing the information. Under the Local Authorities (Executive Arrangements) (Meetings and Access to Information) England Regulations 2012, regulation 5, the reasons for exemption of the listed appendices are shown below. (NB The exempt/confidential committee papers on the agenda will contain information which is commercially, legally or personally sensitive and should not be divulged to third parties.

Members are reminded of standing order restrictions on the disclosure of exempt information and are asked to dispose of exempt documentation as confidential waste at the conclusion of the meeting.

Item Exemption                                                                                Para No.*

9. Procurement Management Information                                           3

(Exempt Appendices 1, 2 & 3)

*3. Information relating to the financial or business affairs of any particular person (including the authority holding that information.
9 Procurement Management Information
Purpose

The purpose of the report is to provide procurement performance reports and supporting evidence to the committee in order that the committee may assess the council's performance in procuring contracts for goods, works and services on a legally compliant, value for money basis.

The report also updates the committee on progress developing procurement performance reporting.

This report is for noting.
Previous Meetings
Meeting

5th Mar 2025

Governance & Audit & Standards Committee

Meeting

20th Feb 2025

Governance & Audit & Standards Committee

Meeting

27th Nov 2024

Governance & Audit & Standards Committee

Meeting

2nd Oct 2024

Governance & Audit & Standards Committee

Meeting

10th Jul 2024

Governance & Audit & Standards Committee

Meeting

28th Feb 2024

Governance & Audit & Standards Committee

Meeting

24th Jan 2024

Governance & Audit & Standards Committee

Meeting

22nd Nov 2023

Governance & Audit & Standards Committee

Meeting

20th Sep 2023

Governance & Audit & Standards Committee

Meeting

19th Jul 2023

Governance & Audit & Standards Committee

Future Meetings
Meeting

9th Jul 2025

Governance & Audit & Standards Committee

Meeting

17th Sep 2025

Governance & Audit & Standards Committee

Meeting

24th Nov 2025

Governance & Audit & Standards Committee

Meeting

21st Jan 2026

Governance & Audit & Standards Committee

Meeting

18th Feb 2026

Governance & Audit & Standards Committee

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