Havant Borough Council
Councillors:
36
Wards:
17
Committees:
35
Meetings (2025):
88
Meetings (2024):
96
Meeting
Governance Committee - Havant
Meeting Times
Scheduled Time
Start:
Tuesday, 8th July 2025
5:30 PM
Tuesday, 8th July 2025
5:30 PM
End:
Tuesday, 8th July 2025
9:30 PM
Tuesday, 8th July 2025
9:30 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
08 Jul 2025
08 Jul 2025
Location:
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Meeting Attendees
Committee Member
Vice-Chairman
Vice Chairman of Governance Committee
Committee Member
Vice Chairman of Overview and Scrutiny Committee
Secretary
Democratic Services Officer
Mark Gregory
Expected
Secretary
Democratic Services Officer
Emma Carlyle
Expected
Secretary
Democratic Services Officer
Ernest Lam
Expected
Secretary
Democratic Services Officer
Lauren Maidens
Expected
Public
Spare Copies
Expected
Chairman
Chairman of Governance Committee
Standing Deputy
Deputy Mayor of the Council and Vice Chairman of Licensing Committee
Deputee
Deputy Leader of the Council, Cabinet Lead for Finance, Leader of Liberal Democratic Party, Vice Chairman of Human Resources Committee
Agenda
1
Apologies for Absence
To receive and record any apologies for absence.
Minutes
Apologies for absence were received from Councillors Berwick, Brent and Lloyd.
2
Minutes
To approve the minutes of the meeting of the Governance Committee held on 03 June 2025.
Attachments:
- Document Minutes Public Pack, 03/06/2025 Governance Committee 30 Jun 2025
Minutes
Concerns were raised regarding the accuracy of the minutes of the last meeting. The Monitoring Officer explained the role and functionality of the Governance Committee and the differing role of the Overview and Scrutiny Committee. It was highlighted that minutes were not verbatim but a summary of the discussion and decision.
Therefore, RESOLVED that the minutes of the meeting of the Governance Committee held on 03 June 2025 be deferred and to be approved at the next meeting of the Governance Committee.
Therefore, RESOLVED that the minutes of the meeting of the Governance Committee held on 03 June 2025 be deferred and to be approved at the next meeting of the Governance Committee.
3
Declarations of Interests
To receive and record any declarations of interests from Members present.
Minutes
There were no declarations of interests relating to matters on the agenda.
4
2024/25 Financial Statements
Attachments:
- Document 24-25 Financial Statements Cover Report 30 Jun 2025
- Document Appendix A - Draft Statement of Accounts 202425 30 Jun 2025
- Document Appendix B - Key information in the draft Statement of Accounts 202425 30 Jun 2025
Minutes
The Cabinet Lead introduced a report setting out the 2024/25 Financial Statements.
The Committee report was discussed in detail.
Following a question and answer session, debate and vote, the Committee agreed the report’s recommendations to review the appendices to ensure they are confident that correct procedures have been followed in the production of the draft Statement of Accounts, and are aware of key changes to core financial statements in 2024/25.
The Committee report was discussed in detail.
Following a question and answer session, debate and vote, the Committee agreed the report’s recommendations to review the appendices to ensure they are confident that correct procedures have been followed in the production of the draft Statement of Accounts, and are aware of key changes to core financial statements in 2024/25.
5
Annual Governance Statement 2024-25
Attachments:
- Document Annual Governance Statement Cover Report 30 Jun 2025
- Document Appendix A - Draft Annual Governance Statement 2024-25 30 Jun 2025
Minutes
The Cabinet Lead introduced a report setting out the Annual Governance Statement 2024-25.
RESOLVED that the Committee approve the draft Annual Governance Statement 2024-25.
RESOLVED that the Committee approve the draft Annual Governance Statement 2024-25.
6
Corporate Surveillance Policy
Attachments:
- Document Corporate Surveillance Policy Cover Report 30 Jun 2025
- Document Appendix 1 - Corporate Surveillance Policy 30 Jun 2025
Minutes
The Cabinet Lead introduced a report setting out the Corporate Surveillance Policy.
The report and options available to the Committee were discussed in detail.
During the question-and-answer session, the Chief Policy Officer confirmed to the Committee that the Council had not perform corporate surveillance under the Regulation of Investigatory Powers Act 2000 for the past 3 years.
RESOLVED that the Committee approve the Corporate Surveillance Policy.
The report and options available to the Committee were discussed in detail.
During the question-and-answer session, the Chief Policy Officer confirmed to the Committee that the Council had not perform corporate surveillance under the Regulation of Investigatory Powers Act 2000 for the past 3 years.
RESOLVED that the Committee approve the Corporate Surveillance Policy.
7
Corporate Governance and Risk Policy
Attachments:
- Document Corporate Governance and Risk Policy Cover Report 30 Jun 2025
- Document Appendix 1 - Corporate Governance & Risk Policy 30 Jun 2025
- Document Appendix 2 - Local Code of Corporate Governance 30 Jun 2025
- Document Appendix 3 - Risk Management Framework 30 Jun 2025
Minutes
The Cabinet Lead introduced a report setting out the Corporate Governance and Risk Policy.
RESOLVED that the Governance Committee:
a) Approve the Corporate Governance & Risk Policy
b) Approve the Local Code of Corporate Governance
c) Note the Risk Management Framework
RESOLVED that the Governance Committee:
a) Approve the Corporate Governance & Risk Policy
b) Approve the Local Code of Corporate Governance
c) Note the Risk Management Framework
Previous Meetings
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