Havant Borough Council

Councillors: 36

Wards: 17

Committees: 35

Meetings (2025): 87

Meetings (2024): 96

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Meeting

Name: Governance Committee
Start: 2024-12-03T17:00:00Z
End: 2024-12-03T21:00:00Z
Location: Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX

Governance Committee - Havant

Agenda

Published

Minutes

Published

Meeting Times

Scheduled Time

Start:
Tuesday, 3rd December 2024
5:00 PM

End:
Tuesday, 3rd December 2024
9:00 PM

Meeting Status

Status:
Confirmed; Extraordinary

Date:
03 Dec 2024

Location:
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX

Meeting Attendees

Committee Member

Assistant Cabinet Lead for Thriving Waterlooville

Councillor Antonia Harrison

Present, as expected

Committee Member

Councillor Neil Bowdell

Conservative

Present, as expected

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Vice-Chairman

Councillor Simon Hagan

Present, as expected

Committee Member

Councillor Andrew Briggs

Conservative

Present, as expected

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Committee Member

Councillor Jason Horton

Present, as expected

Committee Member

Councillor Jonathan Hulls

Present, as expected

Standing Deputy

Councillor James Blades

Conservative

Not required

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Standing Deputy

Councillor Mark Coates

Labour Party

Not required

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Standing Deputy

Councillor Wilf Forrow

Not required

Standing Deputy

Councillor Peter Oliver

Not required

Standing Deputy

Councillor Charles Robert

Not required

Standing Deputy

Councillor Elaine Shimbart

Conservative

Not required

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Secretary

Democratic Services Officer

Mark Gregory

Expected

Secretary

Democratic Services Officer

Emma Carlyle

Expected

Secretary

Democratic Services Officer

Ernest Lam

Expected

Committee Member

Councillor Ryan Brent

Conservative

Present, as expected

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Committee Member

Councillor Munazza Faiz

Apologies

Public

Spare Copies

Expected

Chairman

Assistant Cabinet Lead for Climate, Coastal & Green Spaces

Councillor Netty Shepherd

Present, as expected

Secretary

Democratic Services Officer

Lauren Maidens

Present, as expected

Committee Member

Councillor Elizabeth Lloyd (formerly known as Dianne)

Independent for Stakes

Apologies

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Other Member

Chairman of Governance Committee

Councillor Paul Gray

Independent for Hayling West

Present, as expected

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Other Member

Deputy Leader of the Council and Cabinet Lead for Finance, Leader of Liberal Democratic Party

Councillor Philippa Gray

Liberal Democrat

Present, as expected

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Other Member

Cabinet Lead for Climate Emergency, Environment & Water Quality (Climate Change Champion)

Councillor Grainne Rason

Green

Present, as expected

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Agenda

1 Apologies for Absence

To receive and record any apologies for absence.

Minutes Apologies for absence were received from Councillor Lloyd and Councillor Faiz.

2 Minutes

To approve the minutes of the meeting of the Governance Committee held on 28th October 2024.

Attachments:

Document DRAFT minutes 28 10 24 25 Nov 2024

Minutes RESOLVED that the minutes of the meeting of the Governance Committee held on 28th October 2024 were approved as a true record and signed by the Chair.

3 Declarations of Interests

To receive and record any declarations of interests from Members present.

Minutes There were no declarations of interests relating to matters on the agenda.

4 2022/23 Financial Statements

Attachments:

Document 2223 Statement of Accounts FINAL 25 Nov 2024
Document Appendix A - 2022 23 Financial Statements 25 Nov 2024
Document Appendix B – Completion Report (EY) 25 Nov 2024
Document Appendix C - Letter of Representation 25 Nov 2024

Minutes Councillor Philippa Gray, as the cabinet lead, introduced the item to the committee.

The Chief Finance and Section 151 Officer summarised the report and intention to the committee.

The Committee discussed the report.

Following a question and answer session it was noted that EY would look into the pay scales for the work carried out on the 2022/23 accounts and the Chief Finance Officer will provide a written response to members on progress made on areas identified for improvement.

Following the debate and vote, it was RESOLVED that the committee to:

1. Approve the Statement of Accounts and authorise the Chairman of Governance Committee and the Chief Finance Officer (Section 151 Officer) to sign them.

2. Delegate responsibility to the Chief Finance Officer (Section 151 Officer) to agree a final version of the Letter of Representation and sign it.

Previous Meetings

10th Mar 2025 Cancelled

Governance Committee

27th Jan 2025

Governance Committee

3rd Dec 2024

Governance Committee

28th Oct 2024

Governance Committee

17th Sep 2024

Governance Committee

8th Jul 2024

Governance Committee

11th Jun 2024

Governance Committee

Future Meetings

3rd Jun 2025

Governance Committee

8th Jul 2025

Governance Committee

9th Sep 2025

Governance Committee

11th Nov 2025

Governance Committee

10th Feb 2026

Governance Committee

9th Mar 2026

Governance Committee

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