Havant Borough Council
Councillors:
36
Wards:
17
Committees:
35
Meetings (2025):
87
Meetings (2024):
96
Meeting
Governance Committee - Havant
Meeting Times
Scheduled Time
Start:
Monday, 28th October 2024
5:30 PM
Monday, 28th October 2024
5:30 PM
End:
Monday, 28th October 2024
9:30 PM
Monday, 28th October 2024
9:30 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
28 Oct 2024
28 Oct 2024
Location:
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Meeting Attendees
Secretary
Democratic Services Officer
Mark Gregory
Expected
Other Member
Deputy Leader of the Council and Cabinet Lead for Finance, Leader of Liberal Democratic Party
Other Member
Vice Chairman of Planning Committee
Other Member
Cabinet Lead for Climate Emergency, Environment & Water Quality (Climate Change Champion)
Committee Member
Cabinet Lead for Community Assets
Secretary
Democratic Services Officer
Lauren Maidens
Present, as expected
Standing Deputy
Chairman of Licensing Committee
Committee Member
Armed Forces Champion
Secretary
Democratic Services Officer
Ernest Lam
Expected
Public
Spare Copies
Expected
Committee Member
Mayor of Havant
Secretary
Democratic Services Officer
Emma Carlyle
Expected
Chairman
Leader of the Green Party & Cabinet Lead Commercial
Other Member
Cabinet Lead for Planning and Environment and Chairman of Planning Committee
Agenda
1
Apologies for Absence
To receive and record any apologies for absence.
Minutes
Apologies for absence were received from Councillor Shepherd and Councillor Hagan.
In the absence of the Chairman and Vice Chairman, proposed by Councillor Brent and seconded by Councillor Harrison, it was RESOLVED that Councillor Bowdell act as Chairman for this meeting.
In the absence of the Chairman and Vice Chairman, proposed by Councillor Brent and seconded by Councillor Harrison, it was RESOLVED that Councillor Bowdell act as Chairman for this meeting.
2
Declarations of Interests
To receive and record any declarations of interests from Members present.
Minutes
There were no declarations of interests relating to matters on the agenda.
3
Minutes
To approve the minutes of the meeting of the Governance Committee held on 08 July 2024.
Attachments:
- Document Minutes , 08/07/2024 Governance Committee 18 Oct 2024
Minutes
RESOLVED that the minutes of the meeting of the Governance Committee held on 8th July 2024 were approved as a true record and signed by the Chairman.
4
Internal Audit Report and opinion for 2023/24
Attachments:
- Document Annual Internal Audit Report and Opinion 2023-24 18 Oct 2024
- Document Appendix 1 - Annual Internal Audit Report Opinion 2023-24 18 Oct 2024
- Document Appendix 2(1) - MANAGEMENT RESPONSE -Internal Audit Report and Opinion 18 Oct 2024
- Document Appendix 2 - (2) Action Plan 18 Oct 2024
Minutes
Councillor Philippa Gray, as the cabinet lead, introduced the item to the committee.
The Internal audit officer summarised his report and opinion to the committee.
The Committee discussed the report.
Following a question and answer session, debate and vote, it was RESOLVED that the committee note:
(i) the Chief Internal Auditor’s Annual Report and Opinion for 2023-24.
(ii) the management response and action plan.
The Internal audit officer summarised his report and opinion to the committee.
The Committee discussed the report.
Following a question and answer session, debate and vote, it was RESOLVED that the committee note:
(i) the Chief Internal Auditor’s Annual Report and Opinion for 2023-24.
(ii) the management response and action plan.
5
Internal Audit Progress Report 2024/25
Attachments:
- Document Internal Audit Progress Report 2024-25 (September 2024) 18 Oct 2024
- Document Appendix 1 - Internal Audit Progress Report (September 24) 18 Oct 2024
Minutes
Councillor Philippa Gray, as the cabinet lead, and the Internal Audit Officer introduced the item to the committee.
The Committee discussed the report.
Following a question and answer session, debate and vote, it was RESOLVED that the committee note:
(i) the 2024/25 Internal Audit Progress Report (September 2024)
The Committee discussed the report.
Following a question and answer session, debate and vote, it was RESOLVED that the committee note:
(i) the 2024/25 Internal Audit Progress Report (September 2024)
6
Corporate Risk Register - Quarterly Review
Attachments:
- Document 4.0 Corporate Risk Register - Governance Committee 18 Oct 2024
- Document 4.2 Risk Matrix 18 Oct 2024
- Document Corporate Risk Register 18 Oct 2024
Minutes
The Cabinet Lead and Chief Policy officer introduced the report to the committee.
The committee discussed the report.
Following a question and answer session, debate and vote, the Committee RESOLVED to note:
(i) the current Corporate Risk Register.
The committee discussed the report.
Following a question and answer session, debate and vote, the Committee RESOLVED to note:
(i) the current Corporate Risk Register.
7
Treasury Management Mid Year Report 2024/25
Attachments:
- Document Treasury Management Mid Year Report FINAL 18 Oct 2024
- Document Appendix A - Annual Treasury Management Mid Year 2425 18 Oct 2024
Minutes
The Cabinet Lead and Chief Finance officer introduced the report to the committee.
The committee discussed the report.
Following a question and answer session, debate and vote, the Committee RESOLVED to note:
(i) 2024/25 Treasury Management Mid-Year Report (Appendix A)
The committee discussed the report.
Following a question and answer session, debate and vote, the Committee RESOLVED to note:
(i) 2024/25 Treasury Management Mid-Year Report (Appendix A)
8
External Audit Update
Attachments:
- Document EY Audit Update Governance Committee 18 Oct 2024
Minutes
Councillor Philippa Gray, as the cabinet lead, alongside the External Audit officer introduced the item to the committee.
The Committee discussed the report.
Following a question and answer session, debate and vote, it was RESOLVED that the committee note:
(i) the External Audit Update has been received.
The Committee discussed the report.
Following a question and answer session, debate and vote, it was RESOLVED that the committee note:
(i) the External Audit Update has been received.
9
Ombudsman Annual Review Letter
Attachments:
- Document 4.0 Annual Ombudsman Report 23-24 v5 18 Oct 2024
Minutes
Councillor Philippa Gray, as the cabinet lead, introduced the item to the committee.
The Committee discussed the report.
Following a question and answer session, debate and vote, it was RESOLVED that the committee note:
(i) the Local Government and Social Care Ombudsman Annual Review Letter has been received.
The Committee discussed the report.
Following a question and answer session, debate and vote, it was RESOLVED that the committee note:
(i) the Local Government and Social Care Ombudsman Annual Review Letter has been received.
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