Havant Borough Council
Councillors:
36
Wards:
17
Committees:
35
Meetings (2025):
87
Meetings (2024):
96
Meeting
Governance Committee - Havant
Meeting Times
Scheduled Time
Start:
Monday, 8th July 2024
5:30 PM
Monday, 8th July 2024
5:30 PM
End:
Monday, 8th July 2024
9:30 PM
Monday, 8th July 2024
9:30 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
08 Jul 2024
08 Jul 2024
Location:
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Meeting Attendees
Committee Member
Armed Forces Champion
Committee Member
Mayor of Havant
Committee Member
Cabinet Lead for Community Assets
Secretary
Democratic Services Officer
Mark Gregory
Expected
Secretary
Democratic Services Officer
Emma Carlyle
Expected
Secretary
Democratic Services Officer
Ernest Lam
Expected
Public
Spare Copies
Expected
Chairman
Leader of the Green Party & Cabinet Lead Commercial
Deputee
Deputy Leader of the Council and Cabinet Lead for Finance, Leader of Liberal Democratic Party
Agenda
1
Apologies for Absence
To receive and record any apologies for absence.
Minutes
There were no apologies for absence received for this meeting.
2
Minutes
To approve the minutes of the meeting of the Governance Committee held on 11 June 2024.
Attachments:
- Document Minutes Public Pack, 11/06/2024 Governance Committee 28 Jun 2024
Minutes
RESOLVED that the minutes of the meeting of the Governance Committee held on 11 June 2024 were approved as a true record and signed by the Chairman.
3
Declarations of Interests
To receive and record any declarations of interests from Members present.
Minutes
There were no declarations of interests relating to matters on the agenda.
4
Quarterly Risk Update
Attachments:
- Document Corporate Risk Register - Governance Committee July 2024 28 Jun 2024
- Document Appendix 1 Risk matrix 28 Jun 2024
- Document Appendix 2 Corporate Risk Register 28 Jun 2024
Minutes
Councillor Philippa Gray introduced a report which provided an update on the Council’s Corporate Risk Register, which has been used to identify, evaluate and control corporate risks for the organisation.
The report and options available to the Committee were discussed in detail.
Following a question and answer session, debate and vote, the Committee agreed the report’s recommendations for the reasons stated in the submitted report.
RESOLVED that the Committee note the current Corporate Risk Register.
The report and options available to the Committee were discussed in detail.
Following a question and answer session, debate and vote, the Committee agreed the report’s recommendations for the reasons stated in the submitted report.
RESOLVED that the Committee note the current Corporate Risk Register.
5
Corporate Governance & Risk Policy
Attachments:
- Document Corporate Governance Policy - Governance Committee July 2024 28 Jun 2024
- Document Appendix 1 Corporate Governance and Risk Policy (1) 28 Jun 2024
- Document Appendix 2 HBC Local Code of Corporate Governance 28 Jun 2024
- Document Appendix 3 HBC Risk Management Framework 2024 28 Jun 2024
Minutes
Councillor Philippa Gray introduced a report, which sets out the Council’s approach to Corporate Governance & Risk that ensures the Council has appropriate governance arrangements in place for risk management.
The report and options available to the Committee were discussed in detail.
Following a question and answer session, debate and vote, the Committee agreed the report’s recommendations for the reasons stated in the submitted report.
RESOLVED that the Committee
1. Approve the Corporate Governance and Risk Policy.
2. Approve the Local Code of Corporate Governance.
3. Note the Risk Management Framework.
The report and options available to the Committee were discussed in detail.
Following a question and answer session, debate and vote, the Committee agreed the report’s recommendations for the reasons stated in the submitted report.
RESOLVED that the Committee
1. Approve the Corporate Governance and Risk Policy.
2. Approve the Local Code of Corporate Governance.
3. Note the Risk Management Framework.
6
Corporate Surveillance Policy
Attachments:
- Document Corporate Surveillance Policy (RIPA) - Governance Committee July 2024 28 Jun 2024
- Document Appendix 1 Corporate Surveillance Policy 28 Jun 2024
- Document Appendix 2 Authorisers 28 Jun 2024
- Document Appendix 3 RIPA flowchart 1 28 Jun 2024
- Document Appendix 4 RIPA flowchart CHIS 28 Jun 2024
- Document Appendix 5 - RIPA forms 28 Jun 2024
Minutes
Councillor Phillipa Gray introduced a report which set out the Council’s latest policy with respect to Corporate Surveillance.
The report and options available to the Committee were discussed in detail.
Following a question and answer session, debate and vote, the Committee agreed the report’s recommendations for the reasons stated in the submitted report.
RESOLVED that the Committee approve the Corporate Surveillance Policy.
The report and options available to the Committee were discussed in detail.
Following a question and answer session, debate and vote, the Committee agreed the report’s recommendations for the reasons stated in the submitted report.
RESOLVED that the Committee approve the Corporate Surveillance Policy.
7
23/24 Financial Statements and Revised Audit Plan
Attachments:
- Document 2324 Financial Statements and Audit Plan 28 Jun 2024
- Document Appendix A - Draft Statement of Accounts 2023-24 28 Jun 2024
- Document Appendix B - Audit Plan 2023 24 28 Jun 2024
Minutes
Councillor Philippa Gray introduced a report which set out Havant Borough Council’s Draft Statement of Accounts for the financial year 23/24, and the Audit Plan as set out by EY for 23/24.
The report and options available to the Committee were discussed in detail.
Following a question and answer session, debate and vote, the Committee agreed the report’s recommendations for the reasons stated in the submitted report.
RESOLVED that the Committee:
1. Note the report and the draft Statement of Accounts 23/24
2. Note the Draft Audit Plan 23/24 set by the Council’s External Auditors EY
The report and options available to the Committee were discussed in detail.
Following a question and answer session, debate and vote, the Committee agreed the report’s recommendations for the reasons stated in the submitted report.
RESOLVED that the Committee:
1. Note the report and the draft Statement of Accounts 23/24
2. Note the Draft Audit Plan 23/24 set by the Council’s External Auditors EY
8
Debt Management Policy Update
Attachments:
- Document Debt Management Policy 2024 28 Jun 2024
- Document Appendix A - HBC Debt Management Policy 2024 28 Jun 2024
Minutes
Councillor Philippa Gray introduced a report which sets out Havant Borough Council’s Debt Management Policy revised as at June 2024.
The report and options available to the Committee were discussed in detail.
Following a question and answer session, debate and vote, the Committee agreed the report’s recommendations for the reasons stated in the submitted report.
RESOLVED that the Committee approve the revised Debt management Policy as outlined in Appendix A of the report.
The report and options available to the Committee were discussed in detail.
Following a question and answer session, debate and vote, the Committee agreed the report’s recommendations for the reasons stated in the submitted report.
RESOLVED that the Committee approve the revised Debt management Policy as outlined in Appendix A of the report.
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