Havant Borough Council
Councillors:
36
Wards:
17
Committees:
35
Meetings (2025):
89
Meetings (2024):
96
Meeting
Cabinet - Havant
Meeting Times
Scheduled Time
Start:
Wednesday, 12th June 2024
5:30 PM
Wednesday, 12th June 2024
5:30 PM
End:
Wednesday, 12th June 2024
9:30 PM
Wednesday, 12th June 2024
9:30 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
12 Jun 2024
12 Jun 2024
Location:
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Meeting Attendees
Secretary
Democratic Services Officer
Emma Carlyle
Expected
Public
Spare Copies
Expected
Assistant Cabinet Lead
Cabinet Lead for Community Assets
Chairman
Leader of the Council - Cabinet Lead for Corporate Strategy. Performance, and External Relations, Chairman of Human Resources Committee
Committee Member
Cabinet Lead for Climate Emergency, Environment & Water Quality (Climate Change Champion)
Committee Member
Chairman of Governance Committee
Committee Member
Cabinet Lead for Regeneration & Communities
Committee Member
Cabinet Lead for Housing
Assistant Cabinet Lead
Leader of the Green Party & Cabinet Lead Commercial
Secretary
Democratic & Electoral Services Manager
Jenni Harding
Expected
Committee Member
Cabinet Lead for Planning and Environment and Chairman of Planning Committee
Secretary
Democratic Services Officer
Lauren Maidens
Expected
Committee Member
Deputy Leader of the Council and Cabinet Lead for Finance, Leader of Liberal Democratic Party
Agenda
1
Apologies for Absence
To receive and record any apologies for absence.
Minutes
Apologies for absence were received from Councillor Shepherd.
2
Declarations of Interests
To receive and record any declarations of interest from members present.
Minutes
There were no declarations of interests relating to matters on the agenda.
3
Minutes
To confirm the minutes of the last meeting of Cabinet held on 6 March 2024.
Attachments:
- Document Minutes of Previous Meeting 04 Jun 2024
Minutes
The minutes of the Cabinet meeting held on 6 March 2024 were approved as a true record and signed by the Chairman.
4
Chairman's Report
To receive a report from the Chairman.
Minutes
Councillor Munday, the Chairman, had no matters to report.
5
Councillor Questions under Cabinet (Executive) Standing Order 9.3
In accordance with Cabinet (Executive) Standing Order 9.3 to receive questions from the Chairman of the Overview & Scrutiny Committee and other Councillors. A period of 20 minutes is permitted to receive questions put to Cabinet by Councillors.
Minutes
There were no questions from Councillors under the provision of Cabinet (Executive) Standing Order 9.3.
6
Matters referred by Full Council or the Overview & Scrutiny Committee Under Cabinet (Executive) Standing Order 9.4c
In accordance with Cabinet (Executive) Standing Order 9.4c, this item is reserved for matters referred by the Full Council or the Overview & Scrutiny Committee for consideration.
Minutes
There were no matters for Cabinet to consider under the provision of Cabinet (Executive) Standing Order 9.4c.
7
Cabinet Appointments to Outside Bodies 2024/25
Attachments:
- Document Appointments to Outside Bodies Report 04 Jun 2024
- Document Appendix A - Appointment to Outside Bodies 04 Jun 2024
Minutes
Councillor Munday, as relevant Cabinet Lead, introduced a report on the Cabinet appointments to outside bodies, which included details of the options available to Cabinet.
The following amendment proposed by Councillor Munday and seconded by Councillor Paul Gray was agreed by Cabinet for the reasons stated below:
Amendment
The following additional recommendation be approved:
“authority be delegated to the Monitoring Officer to approve changes to the appointments schedule as set out in Appendix A of the report after consultation with the Leader of the Council.”
Reasons
The Leader of the Council advised that details of the outside bodies and appointments to these bodies were still the subject of discussion between the political groups. The recommended delegation of authority was therefore necessary to avoid delay in making any changes to the appointment’s schedule arising from these discussions.
There being no other amendments, Cabinet voted and agreed the substantive motion for the reasons set out in the submitted report and above. It was therefore,
RESOLVED that:
A. the appointments to outside bodies as set out in Appendix A of the report be approved; and
B. authority be delegated to the Monitoring Officer to approve changes to the appointments schedule as set out in Appendix A of the report after consultation with the Leader of the Council.
The following amendment proposed by Councillor Munday and seconded by Councillor Paul Gray was agreed by Cabinet for the reasons stated below:
Amendment
The following additional recommendation be approved:
“authority be delegated to the Monitoring Officer to approve changes to the appointments schedule as set out in Appendix A of the report after consultation with the Leader of the Council.”
Reasons
The Leader of the Council advised that details of the outside bodies and appointments to these bodies were still the subject of discussion between the political groups. The recommended delegation of authority was therefore necessary to avoid delay in making any changes to the appointment’s schedule arising from these discussions.
There being no other amendments, Cabinet voted and agreed the substantive motion for the reasons set out in the submitted report and above. It was therefore,
RESOLVED that:
A. the appointments to outside bodies as set out in Appendix A of the report be approved; and
B. authority be delegated to the Monitoring Officer to approve changes to the appointments schedule as set out in Appendix A of the report after consultation with the Leader of the Council.
8
Appointment for Cabinet Panels and Working Parties for 2024/25
Attachments:
- Document Appointments to Advisory Committees Report 04 Jun 2024
- Document Appendix A Terms of Reference - Climate Change Enviroment Cabinet Liaison Panel (DH) 04 Jun 2024
- Document Appendix B - Local Plan Working Group Terms of Reference 04 Jun 2024
- Document Appendix C - Schedule of Committee Appointments 04 Jun 2024
Minutes
Councillor Munday, as relevant Cabinet Lead, introduced a report on the appointment of Cabinet panels and working groups, which included details of the options available to Cabinet.
The following amendments proposed by Councillor Munday and seconded by Councillor Redsull were agreed for the reasons stated below:
Amendments
1. Recommendation ii be amended to read:
“members of the Climate Change and Environment Cabinet Liaison Panel be appointed as set out in Appendix C”
2. The following additional recommendation be approved:
“Authority be delegated to the Monitoring Officer to approve changes to the appointments schedule as set out in Appendix C of the report after consultation with the Leader of the Council.”
Reasons
The Leader of the Council advised that the membership of the Local Plan Working Group and Climate Change and Environment Cabinet Liaison Panel was still the subject of discussions between the political groups. The delegation of authority to approve amendments to the appointment’s schedule was therefore necessary to avoid any delay in making changes arising from these discussions.
There being no other amendments, Cabinet voted and agreed the substantive motion for the reasons set out in the submitted report and above. It was therefore,
RESOLVED that:
A. the Climate Change & Environment Cabinet Panel be appointed subject to the terms of reference set out in Appendix A for the municipal year 2024/2025;
B. the Local Plan Working Party be appointed subject to the terms of reference set out in Appendix B for the municipal year 2024/2025;
C. members of the Climate Change and Environment Cabinet Liaison Panel be appointed as set out in Appendix C; and
D. authority be delegated to the Monitoring Officer to approve changes to the appointments schedule as set out in Appendix C of the report after consultation with the Leader of the Council.
The following amendments proposed by Councillor Munday and seconded by Councillor Redsull were agreed for the reasons stated below:
Amendments
1. Recommendation ii be amended to read:
“members of the Climate Change and Environment Cabinet Liaison Panel be appointed as set out in Appendix C”
2. The following additional recommendation be approved:
“Authority be delegated to the Monitoring Officer to approve changes to the appointments schedule as set out in Appendix C of the report after consultation with the Leader of the Council.”
Reasons
The Leader of the Council advised that the membership of the Local Plan Working Group and Climate Change and Environment Cabinet Liaison Panel was still the subject of discussions between the political groups. The delegation of authority to approve amendments to the appointment’s schedule was therefore necessary to avoid any delay in making changes arising from these discussions.
There being no other amendments, Cabinet voted and agreed the substantive motion for the reasons set out in the submitted report and above. It was therefore,
RESOLVED that:
A. the Climate Change & Environment Cabinet Panel be appointed subject to the terms of reference set out in Appendix A for the municipal year 2024/2025;
B. the Local Plan Working Party be appointed subject to the terms of reference set out in Appendix B for the municipal year 2024/2025;
C. members of the Climate Change and Environment Cabinet Liaison Panel be appointed as set out in Appendix C; and
D. authority be delegated to the Monitoring Officer to approve changes to the appointments schedule as set out in Appendix C of the report after consultation with the Leader of the Council.
9
2024 Safeguarding Policy
Attachments:
- Document Safeguarding Report May 2024 04 Jun 2024
- Document Appendix A Summary of changes April 2024 04 Jun 2024
- Document Appendix B HBC Safeguarding Policy 2024 04 Jun 2024
Minutes
Councillor Harris, Cabinet Lead for Regeneration and Communities, introduced a report recommending the adoption of a revised safeguarding policy. The report included details of the options available to Cabinet and the reasons for revising the policy.
Cabinet agreed the report’s recommendations for the reasons stated in the submitted report.
RESOLVED that the submitted updated Safeguarding Policy be approved.
Cabinet agreed the report’s recommendations for the reasons stated in the submitted report.
RESOLVED that the submitted updated Safeguarding Policy be approved.
10
Cabinet Lead Delegated Decisions, Minutes from Meetings etc.
RECOMMENDED that the Minutes of Porchester Crematorium held 11 December 2023 on be noted.
Attachments:
- Document Portchester Crematorium Jt Cttee 11 Dec 23 04 Jun 2024
Minutes
RESOLVED that the minutes of the Portchester Crematorium Joint Committee held on 11 December 2024 be noted.
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