Havant Borough Council
Councillors:
36
Wards:
17
Committees:
35
Meetings (2025):
87
Meetings (2024):
96
Meeting
Governance Committee - Havant
Meeting Times
Scheduled Time
Start:
Tuesday, 11th June 2024
5:30 PM
Tuesday, 11th June 2024
5:30 PM
End:
Tuesday, 11th June 2024
9:30 PM
Tuesday, 11th June 2024
9:30 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
11 Jun 2024
11 Jun 2024
Location:
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Meeting Attendees
Committee Member
Armed Forces Champion
Committee Member
Mayor of Havant
Secretary
Democratic Services Officer
Mark Gregory
Expected
Secretary
Democratic Services Officer
Emma Carlyle
Expected
Secretary
Democratic Services Officer
Ernest Lam
Expected
Public
Spare Copies
Expected
Chairman
Leader of the Green Party & Cabinet Lead Commercial
Committee Member
Cabinet Lead for Community Assets
Deputee
Chairman of Governance Committee
Deputee
Cabinet Lead for Climate Emergency, Environment & Water Quality (Climate Change Champion)
Deputee
Deputy Leader of the Council and Cabinet Lead for Finance, Leader of Liberal Democratic Party
Deputee
Cabinet Lead for Planning and Environment and Chairman of Planning Committee
Agenda
0
Appointment of Vice-Chairman
Minutes
The Chairman accepted this item as a late item due to the need to appoint a vice-chairman before the next scheduled meeting.
Although on 20 May 2024, Annual Council appointed the vice-chairman for this Committee, Councillor Bowdell pointed out the terms of reference for this Committee, as set out in the constitution, required this appointment to be made by the Committee. He therefore proposed a motion which was seconded by Councillor Hulls that this Committee appoint Councillor Hagan as the vice-chairman.
RESOLVED that the Committee endorse the decision made by Annual Council that Councillor Hagan be appointed as vice-chairman of the Governance Committee for the municipal year 2024/25.
Although on 20 May 2024, Annual Council appointed the vice-chairman for this Committee, Councillor Bowdell pointed out the terms of reference for this Committee, as set out in the constitution, required this appointment to be made by the Committee. He therefore proposed a motion which was seconded by Councillor Hulls that this Committee appoint Councillor Hagan as the vice-chairman.
RESOLVED that the Committee endorse the decision made by Annual Council that Councillor Hagan be appointed as vice-chairman of the Governance Committee for the municipal year 2024/25.
1
Apologies for Absence
To receive and record any apologies for absence.
Minutes
There were no apologies for absence received for this meeting.
2
Declarations of Interests
To receive and note any disclosable pecuniary interests from councillors. In accordance with the Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interest (DPI) that they may have in respect of any matter for consideration on this agenda. Any councillor with a DPI must not participate in any discussion or vote regarding that matter and they must also withdraw from the meeting immediately before consideration of the matter.
Councillors are further invited to disclose any personal or prejudicial interests which may be relevant to any matter on this agenda. Participation in the meeting and vote shall depend upon the nature of the interest.
Councillors should refer to the declaration of interest flowchart and raise any queries with the Monitoring Officer in advance of the meeting.
Members are reminded that they should re-declare their interest before consideration of the item or as soon as the interest becomes apparent and if appropriate, withdraw from the room immediately thereafter.
Councillors are further invited to disclose any personal or prejudicial interests which may be relevant to any matter on this agenda. Participation in the meeting and vote shall depend upon the nature of the interest.
Councillors should refer to the declaration of interest flowchart and raise any queries with the Monitoring Officer in advance of the meeting.
Members are reminded that they should re-declare their interest before consideration of the item or as soon as the interest becomes apparent and if appropriate, withdraw from the room immediately thereafter.
Minutes
There were no declarations of interests relating to matters on the agenda.
3
Minutes of the previous meeting
To approve the minutes of the last Audit and Finance Committee that took place on the 25th March 2024.
Attachments:
- Document Minutes Public Pack, 25/03/2024 Audit and Finance Committee (2021 - 2024) 03 Jun 2024
Minutes
RESOLVED that the minutes of the meeting of the Audit and Finance Committee held on 25 March 2024 were approved as a true record and signed by the Chairman.
4
21/22 Accounts
Report number HBC/108/2024 attached.
Attachments:
- Document Report - Governance Committee 11 June 24 03 Jun 2024
- Document Appendix A - Statement of Accounts 2021 22 03 Jun 2024
- Document Appendix B - Audit Results Report 21-22 (final) 03 Jun 2024
- Document Appendix C - Auditors Annual Report 21-22 (final) 03 Jun 2024
- Document Appendix D - HBC Letter of representation 03 Jun 2024
- Document Appendix A - Statement of Accounts 21-22 03 Jun 2024
- Document Appendix B - HBC Audit Results Report 21-22 (final) 03 Jun 2024
- Document Appendix C - HBC Auditors Annual Report 21-22 (final) 03 Jun 2024
- Document Appendix D - HBC Letter of representation 03 Jun 2024
- Document Appendix E - Summary of Uncorrected Misstatements 03 Jun 2024
Minutes
The Cabinet Lead for Finance and representatives from EY have introduced the report, which sets out Havant Borough Council’s Audited Statement of Accounts for the financial year 2021/22, the External Auditors’ Audit results report on their audit, the management responses to the matters raised in the External Auditors’ report and the Letter of Representation (included in the Audit Result Report), to be signed by the Council. Representatives from EY have also issued an “unqualified” audit opinion as part of their report.
The report and options available to the Committee were discussed in detail.
Following a question and answer session, debate and vote, the Committee agreed the report’s recommendations for the reasons stated in the submitted report.
RESOLVED that Governance Committee be recommended to:
1. Note the report.
2. Delegate responsibility to the Chief Finance Officer (Section 151 Officer) to agree a final version of the Letter of Representation and sign it.
3. Approve the audited Statement of Accounts and authorises the Chairman and the Chief Finance Officer (Section 151 Officer) to sign them.
4. Approve the management responses to the matters raised in the External Auditors’ report.
The report and options available to the Committee were discussed in detail.
Following a question and answer session, debate and vote, the Committee agreed the report’s recommendations for the reasons stated in the submitted report.
RESOLVED that Governance Committee be recommended to:
1. Note the report.
2. Delegate responsibility to the Chief Finance Officer (Section 151 Officer) to agree a final version of the Letter of Representation and sign it.
3. Approve the audited Statement of Accounts and authorises the Chairman and the Chief Finance Officer (Section 151 Officer) to sign them.
4. Approve the management responses to the matters raised in the External Auditors’ report.
Previous Meetings
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