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Havant Borough Council
Councillors: 36
Wards: 17
Committees: 35
Meetings (2025): 89
Meetings (2024): 96

Meeting

Annual Council / Mayor Making - Havant

Meeting Times
Scheduled Time
Start:
Wednesday, 19th May 2021
11:00 AM
End:
Wednesday, 19th May 2021
3:00 PM
Actual Time
Started:
Wednesday, 19th May 2021
11:00 AM
Finished:
Wednesday, 19th May 2021
4:10 PM
Meeting Status
Status:
Confirmed
Date:
19 May 2021
Location:
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Meeting Attendees
Councillor Elaine Shimbart photo
Committee Member
Councillor Elaine Shimbart

Conservative

Present, as expected

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Councillor Peter Wade photo
Committee Member
Councillor Peter Wade

Conservative

Present, as expected

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Committee Member
Cabinet Lead for Levelling-Up
Councillor Tim Pike

Apologies

Committee Member
Councillor Gary Robinson

Present, as expected

Mayor
Leader - Independent Group
Councillor Prad Bains

Present, as expected

Committee Member
Cabinet Lead for Digital and Hayling Seafront
Councillor Narinder Bains

Present, as expected

Committee Member
Chairman of Planning Policy Committee
Councillor Jackie Branson

Present, as expected

Committee Member
Councillor Anthony Briggs

Present, as expected

Committee Member
Councillor
Councillor Beryl Francis

Present, as expected

Committee Member
Councillor David Jenner

Present, as expected

Committee Member
Chairman of Audit and Finance Committee
Councillor Mark Inkster

Present, as expected

Committee Member
Chairman of Audit and Finance Committee
Councillor Caren Howard

Apologies

Committee Member
Councillor Gary Hughes

Present, as expected

Councillor David Keast photo
Committee Member
Vice Chairman of Planning Committee
Councillor David Keast

Conservative

Apologies

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Councillor Elizabeth Lloyd  (formerly known as Dianne) photo
Committee Member
Councillor Elizabeth Lloyd (formerly known as Dianne)

Independent for Stakes

Present, as expected

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Committee Member
Councillor Jo Lowe

Apologies

Committee Member
Councillor Tom Moutray

Apologies

Councillor Gwen Robinson photo
Committee Member
Leader of the Conservative Party
Councillor Gwen Robinson

Conservative

Present, as expected

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Committee Member
Councillor Clare Satchwell

Apologies

Committee Member
Deputy Leader - Independent Group
Councillor Isobel Scott

Apologies

Committee Member
Assistant Cabinet Lead - Climate Change & Armed Forces Champion
Councillor Julie Thain-Smith

Present, as expected

Committee Member
Chairman of Standards Committee
Councillor Michael Wilson

Present, as expected

Council Staff
Head of Legal (Monitoring Officer)
David Brown

Expected

Secretary
Lauren Kennedy

Expected

Council Staff
Head of Finance
Matthew Tiller

Expected

Council Staff
Peter Lewis

Expected

Public
Spare Copies

Expected

Councillor Sarah Milne photo
Committee Member
Councillor Sarah Milne

Conservative

Present, as expected

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Agenda
1 To Elect a Member of the Council to be Mayor of the Borough
To elect a Member of the Council to be Mayor of the Borough. The newly elected Mayor will make a declaration of acceptance of office, take the chair and be free to address the Council.
Minutes Proposed by Councillor Leah Turner and seconded by Councillor Pam Crellin, it was RESOLVED that Councillor Rosy Raines be elected Mayor of the Borough of Havant for 2021/22.

The Mayor, Councillor Rosy Raines in the Chair.

The Mayor announced that her Charity Appeal Fund for the forthcoming year would support The Royal National Lifeboat Institution, with funds ringfenced for the Hayling Island Lifeboat Station.

The Mayor also announced that her Consort for 2021/22 would be her husband, Mr Graham Raines, her Chaplain would be Sue Moss and the Mayor’s Cadets for 2021/22 would be:

·       Army Cadet - Lance Cpl Josh Loman of 8 Flight Leigh Park

·       Air Cadet - Flight Sergeant Poppy Metherell

·       Independent Cadet Force 101 Troop - Cadet Lisa Orchard

·       Independent Cadet Force 101 Troop – Cadet Freddy Stewart
2 Vote of Thanks to Last Year's Mayor
Minutes Proposed by Councillor Gary Robinson and seconded by Councillor Alex Rennie, it was RESOLVED that a vote of thanks be recorded to the past Mayor, Councillor Prad Bains, for his service to the Council during his term of office.
3 Reply by Retiring Mayor
Minutes The Retiring Mayor, Councillor Prad Bains, took the opportunity to thank all those who had supported him.  He relayed some highlights of his term of office, during which he had tried to balance tradition with modernity.
4 Appointment of Deputy Mayor
To appoint a Member of the Council to be Deputy Mayor, who will then make a declaration of acceptance of office.
Minutes Proposed by Councillor Michael Wilson and seconded by Councillor Clare Satchwell, it was RESOLVED that Councillor Diana Patrick be elected as Deputy Mayor for 2021/22.
5 Discharges and Appointments of Trustees
To make discharges and appointments of Trustees of the Mayor of the Borough of Havant Appeal fund Charitable Trust following the election of Mayor.
Minutes RESOLVED that Councillor Rosie Raines be appointed Mayor Trustee of the Borough of Havant Appeal Fund Charitable Trust and that Councillor Prad Bains be appointed further trustee of the Mayor of the Borough of Havant Appeal Fund Charitable Trust.
6 Apologies for Absence
To receive and record any apologies for absence.
Minutes Apologies for absence were received from Councillors David Guest, Caren Howard, David Keast, Richard Kennett, Jo Lowe, Tim Pike, Clare Satchwell and Issy Scott.
7 Declarations of Interests
To receive and record any declarations of interest.
Minutes There were no declarations of interest from any of the members present.
8 Minutes
The minutes of the meeting of the Council held on 24 February 2021 be taken as read and signed as a true record.
Attachments:
Minutes RESOLVED that the minutes of the Council meeting held on 24 February 2021 be approved and signed as a correct record.
9 Appointment of Leader
To elect a Leader of the Council in accordance with Part 2 of the Council’s Constitution.
Minutes Proposed by Councillor Pam Crellin and seconded by Councillor Michael Wilson, it was RESOLVED that Councillor Alex Rennie be appointed as Leader of the Council.
10 Cabinet & Committee Recommendations
To consider the following recommendation to Council:

(A) PAY POLICY STATEMENT 2021

To consider the following recommendation arising from the meeting of Joint Human Resources Committee held on 23 March 2021.

RECOMMENDED to full Council that the Pay Policy Statement for 2021/22 for Havant Borough Council be approved.
Minutes Pay Policy Statement 20/21

Council considered a recommendation arising from the meeting of Joint Human Resources Committee held on 23 March 2021.

Proposed by Cllr Crellin and seconded by Cllr Branson it was RESOLVED that the Pay Policy Statement for 20/21 for Havant Borough Council be APPROVED.
11 Motions Received under Procedural Order 14.1
The below motion, signed by Cllr Milne and Cllr Lloyd, has been submitted in accordance with Standing Order 14:

This Council resolves:

1          to require all public firework displays within the local authority boundaries to be advertised in advance of the event, allowing residents to take precautions for their animals and vulnerable people;

2          to actively promote a public awareness campaign about the impact of fireworks on animal welfare and vulnerable people – including the precautions that can be taken to mitigate risks:

3          to write to the UK Government urging them to introduce legislation to limit the maximum noise level of fireworks to 90dB for those sold to the public for private displays to encourage local suppliers of fireworks to stock ‘quieter’ fireworks for public display.
Minutes The Mayor advised that the motion submitted by Cllr Milne had been withdrawn from the agenda for this meeting.
12 Committee Appointments
Recommended that the Council:

(i)                Notes the appointments made to the Cabinet by the Leader of the Council as set out in Part A of Appendix B (to be circulated under separate cover);

(ii)               Receives notification from the Leader of the Council that unless and until the Leader of the Council otherwise directs, the Cabinet, being the body which will undertake the relevant functions and powers set out in the Constitution of Havant Borough Council, will undertake all those functions and powers by acting together, save that, where Cabinet functions have been delegated to individual members of the Cabinet in accordance with the Scheme of Delegations to Cabinet Leads set out in the Constitution and/or to officers in accordance with the Scheme of Delegations to Officers, those delegations will continue to have effect.

(iii)              Reviews the representation of the different political groups on each of the Committee, Boards and Panels set out in Appendix A (to be circulated under separate cover) and determines:

(a)        the allocation of seats on each of those bodies to each of the political groups into which the Council is divided and

(b)        the membership of those bodies in accordance with the wishes of those groups; and

(iv)      Approves:

1          the appointment of Councillors to those Committees, Boards and panels

3          the appointment of Chairs and Vice-Chairs (as appropriate) to those Committees, Boards and Panels all as set out in Parts B and C of Appendix B;

4          All appointments at (iv)(1) to (3) to remain in place until the next Annual meeting of the Council;

(v)      Approves the sundry appointments set out in Part D of Appendix A, all such appointments to remain in place until the next Annual meeting of the Council.
Minutes Proposed by Cllr Rennie and seconded by Cllr Patrick it was RESOLVED that:

(i)                the appointments made to the Cabinet by the Leader of the Council as set out in Part A of Appendix B be NOTED;

(ii)               notification from the Leader of the Council be received that unless and until the Leader of the Council otherwise directs, the Cabinet, being the body which will undertake the relevant functions and powers set out in the Constitution of Havant Borough Council, will undertake all those functions and powers by acting together, save that, where Cabinet functions have been delegated to individual members of the Cabinet in accordance with the Scheme of Delegations to Cabinet Leads set out in the Constitution and/or to officers in accordance with the Scheme of Delegations to Officers, those delegations will continue to have effect

(iii)              the representation of the different political groups on each of the Committees and Boards set out in Appendix A be NOTED and the following APPROVED:

(a)        the allocation of seats on each of those bodies to each of the political groups into which the Council is divided and

(b)        the membership of those bodies in accordance with the wishes of those groups; and

(iv)      the following be approved:

1          the appointment and functions of the various Committees and Boards;

2          the appointment of Councillors to those Committees and Boards;

3          the appointment of Chairs and Vice-Chairs (as appropriate) to those Committees and Boards all as set out in Parts B and C of Appendix B;

4          All such appointments at (iv) (1) to (3) to remain in place until the next Annual Council meeting; and

(v)                    the sundry appointments set out in Part D of Appendix B be APPROVED, such appointments to remain in place until the Annual Council meeting in 2022.
Previous Meetings
Meeting

14th May 2025

Annual Council / Mayor Making

Meeting

15th May 2024

Annual Council / Mayor Making

Meeting

17th May 2023

Annual Council / Mayor Making

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18th May 2022

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Meeting

19th May 2021

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Meeting

22nd Jul 2020

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Future Meetings
Meeting

20th May 2026

Annual Council / Mayor Making

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