Havant Borough Council
Councillors:
36
Wards:
17
Committees:
35
Meetings (2025):
87
Meetings (2024):
96
Meeting
Governance, Audit and Finance Board (20/06/2018 - 01/02/2021) - Havant
Meeting Times
Scheduled Time
Start:
Wednesday, 7th October 2020
5:00 PM
Wednesday, 7th October 2020
5:00 PM
End:
Wednesday, 7th October 2020
9:00 PM
Wednesday, 7th October 2020
9:00 PM
Actual Time
Started:
Wednesday, 7th October 2020
5:00 PM
Wednesday, 7th October 2020
5:00 PM
Finished:
Wednesday, 7th October 2020
10:18 PM
Wednesday, 7th October 2020
10:18 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
07 Oct 2020
07 Oct 2020
Location:
Remote Meeting - Via Skype for Business
Remote Meeting - Via Skype for Business
Meeting Attendees
Chairman
Councillor Anthony Briggs
Present, as expected
Committee Member
Leader - Independent Group
Councillor Prad Bains
Expected
Committee Member
Chairman of Planning Policy Committee
Councillor Jackie Branson
Present, as expected
Committee Member
Leader of the Labour Party
Councillor Terry Hart
Present, as expected
Committee Member
Councillor Joanne Thomas
Present, as expected
Co-Optee
Councillor Malc Carpenter
Absent
Council Staff
Head of Finance/Deputy S151 Officer
Janette Gill
Expected
Secretary
Democratic Services Officer
Mark Gregory
Expected
Guest
Councillor Gary Hughes
Present, as expected
Agenda
1
Apologies
To receive apologies for absence.
Minutes
There were no apologies for absence.
2
Matters Arising
Minutes
There were no matters arising.
3
Declarations of Interest
Minutes
There were no declarations of interests relating to matters on the agenda.
4
Chairman's Report
Minutes
The Chairman had nothing to report.
5
.1
Annual Audit Letter 2018/19
The Chairman has accepted this item as an urgent item in view of the need for the report to be considered before the next scheduled meeting of the Board.
Attachments:
- Document Report. doc 29 Sep 2020
- Document 19 HBC Annual Audit Letter 2018.19 29 Sep 2020
Minutes
The Chairman had accepted this item as an urgent item in view of the need for the report to be considered before the next scheduled meeting of the Board.
The Board considered the Annual Audit Letter 2018/2019 as presented by Ernst and Young LLP.
The Board thanked the officers and external auditors for their work.
RESOLVED that the Annual Audit Letter 2018/2019 from Ernst and Young LLP be noted.
The Board considered the Annual Audit Letter 2018/2019 as presented by Ernst and Young LLP.
The Board thanked the officers and external auditors for their work.
RESOLVED that the Annual Audit Letter 2018/2019 from Ernst and Young LLP be noted.
5
.2
Audit Planning Report Year Ending 31 March 2020
Attachments:
- Document Cover Report 29 Sep 2020
- Document 20 HBC Audit Planning Report 29 Sep 2020
Minutes
The Committee considered a report presented by Ernst and Young LLP providing the Board with a basis to review the external auditors proposed audit approach and scope for the 2019/20 financial year.
RESOLVED that the Annual Planning Report as submitted be noted.
RESOLVED that the Annual Planning Report as submitted be noted.
6
Corporate Performance Report Quarter 1 2020/21
Attachments:
- Document Cover Report 29 Sep 2020
- Document Appendix A - Revenue Forecast Outturn 29 Sep 2020
- Document Appendix B - Capital Forecast Outturn 29 Sep 2020
- Document Appendix C - Performance Information 29 Sep 2020
Minutes
This Board considered a report giving a strategic overview of performance for Quarter One 2020/21 in relation to the corporate priorities in the Council’s Corporate Plan.
RESOLVED that:
a. the revenue and capital forecasts and forecast variance outturn for 2020/21 in Appendices A and B of the submitted report be noted; and
b. the summary performance information at Appendix C of the submitted report be noted
RESOLVED that:
a. the revenue and capital forecasts and forecast variance outturn for 2020/21 in Appendices A and B of the submitted report be noted; and
b. the summary performance information at Appendix C of the submitted report be noted
7
Finance Monitoring Update Report Month 4 - 2020/21
Attachments:
- Document Cover Report 29 Sep 2020
- Document Appendix A - HBC Revenue Forecast 29 Sep 2020
- Document Appendix B - HBC Capital Forecast P4 29 Sep 2020
Minutes
The Board received a report providing a finance update on period 4 of 2020/21.
RESOLVED That the revenue and capital forecasts and forecast variance outturn for 2020/21 as set out in Appendices A and B of the submitted report be noted.
RESOLVED That the revenue and capital forecasts and forecast variance outturn for 2020/21 as set out in Appendices A and B of the submitted report be noted.
8
2019/20 Treasury Management Report
Attachments:
- Document Cover Report 29 Sep 2020
- Document Appendix 1 – Treasury Management Outturn Report 2019/20 29 Sep 2020
Minutes
The Board received a report detailing the Council’s performance against the Council’s Treasury Management Strategy for 2019/20.
The Chief Finance Officer agreed to provide a Members’ Briefing on the Treasury Management Outturn 2019/20.
RESOLVED that the Treasury Management Outturn 2019/20 as submitted be noted.
The Chief Finance Officer agreed to provide a Members’ Briefing on the Treasury Management Outturn 2019/20.
RESOLVED that the Treasury Management Outturn 2019/20 as submitted be noted.
9
Draft LGA Model Code of Conduct
Attachments:
- Document Cover Report 29 Sep 2020
- Document Appendix 1 - Draft Code of Conduct Process 29 Sep 2020
- Document Appendix 2 - Command_Paper_on_Local_Government_Standards_v4_WEB 29 Sep 2020
Minutes
The Board received an update report on the Local Government Association (LGA) Draft Model Code of Conduct that went out to consultation from 8 June 2020 to 15 August 2020.
The Board was requested to consider the model code against the proposed draft code.
RESOLVED that:
a. the submitted report and the LGA Draft Model Code be noted; and
b. the Constitution Group and full Council be recommended to adopt the process and draft Code of Conduct as set out in Appendix 1 of the submitted report.
The Board was requested to consider the model code against the proposed draft code.
RESOLVED that:
a. the submitted report and the LGA Draft Model Code be noted; and
b. the Constitution Group and full Council be recommended to adopt the process and draft Code of Conduct as set out in Appendix 1 of the submitted report.
10
Code of Councillors Complaints
Attachments:
- Document Cover Report 29 Sep 2020
- Document Appendix A - Complaints Sheet 29 Sep 2020
Minutes
The Board received an update on the Councillor Code of Conduct Complaints received by the Monitoring Officer since 1 January 2020.
RESOLVED that the report as submitted be noted.
RESOLVED that the report as submitted be noted.
11
Exclusion of Press and Public
The Board is asked to consider whether to pass a resolution excluding the public from the meeting during consideration of any of the items on the agenda. If members wish to do so then this could be achieved by passing the following resolution. Members are not required to pass the resolution but the Solicitor to the Council recommends this as to the item set out below.
That the public be excluded from the meeting during consideration of the item headed and numbered as below because:
it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during that item there would be disclosure to them of exempt information of the descriptions specified in paragraphs of Part 1 of Schedule 12A (as amended) of the Local Government Act 1972 shown against the heading in question; and
in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
Item 11 Code of Conduct Review
(Paragraphs 1 and 2)
Paragraph 1 Information relating to any individual
Paragraph 2 Information likely to reveal the identify an individual
That the public be excluded from the meeting during consideration of the item headed and numbered as below because:
it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during that item there would be disclosure to them of exempt information of the descriptions specified in paragraphs of Part 1 of Schedule 12A (as amended) of the Local Government Act 1972 shown against the heading in question; and
in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
Item 11 Code of Conduct Review
(Paragraphs 1 and 2)
Paragraph 1 Information relating to any individual
Paragraph 2 Information likely to reveal the identify an individual
Minutes
RESOLVED that the public be excluded from the meeting during consideration of the item headed and numbered as below because:
it was likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during that item there would be disclosure to them of exempt information of the descriptions specified in paragraphs of Part 1 of Schedule 12A (as amended) of the Local Government Act 1972 shown against the heading in question; and
in all the circumstances of the case, the public interest in maintaining the exemption outweighed the public interest in disclosing the information.
Minute 12 Code of Conduct Review
Paragraph 1 Information relating to any individual
Paragraph 2 Information likely to reveal the identify an individual
it was likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during that item there would be disclosure to them of exempt information of the descriptions specified in paragraphs of Part 1 of Schedule 12A (as amended) of the Local Government Act 1972 shown against the heading in question; and
in all the circumstances of the case, the public interest in maintaining the exemption outweighed the public interest in disclosing the information.
Minute 12 Code of Conduct Review
Paragraph 1 Information relating to any individual
Paragraph 2 Information likely to reveal the identify an individual
12
Code of Conduct Review
Attachments:
- Document Cover Report 29 Sep 2020
- Document Appendix 1 - Independent report Cllr Gary Robinson 29 Sep 2020
- Document Appendix 2 - Informal Resolution 29 Sep 2020
- Document Appendix 3 - Correspondence between the independent investigator and Cllr Robinson. 29 Sep 2020
- Document Appendix 4 – Draft apology to resolve the other extant complaints. 29 Sep 2020
Previous Meetings
Future Meetings
Join the Discussion
You need to be signed in to comment.
Sign in