Havant Borough Council Standards Committee (2021 - 2024) Meeting

Nov. 3, 2022, 5 p.m.

This is a meeting of the Standards Committee (2021 - 2024) of Havant Borough Council held on the 3rd Nov 2022.

The last meeting was on 7th Feb 2024. The next meeting is scheduled for 18th Jun 2025.

Meeting Status
New
Agenda Published

Yes

Decisions Published

No

Minutes Published

Yes

Meeting Location

Hurstwood Room, Havant Borough Council

Meeting Recordings

No recordings have been submitted for this meeting yet. If you have one, you can Upload a Recording

Agenda
Item Title Minutes
1 Apologies for Absence

There were no apologies for absence.

 

2 Declarations of Interest

Councillors Crellin and Raines declared an interest in Item 5 on the Agenda and undertook to leave the meeting for that item.

 

3 Minutes Printed minutes 13122021 1700 Standards Committee

The Minutes of the Meeting held on the 13th December 2021 were approved as a correct record.

4 Constitution Changes - Coastal work with third parties and electronic signatures Appendix 1
Coastal - Constitution Change re to work with 3rd parties

The Committee noted a report on proposed constitutional changes in relation to working for third parties and the use of electronic signatures.

 

The Leader introduced the report and said that it was important that the council become increasingly commercially focused in the future.  It was being hampered by the current provision in the Constitution where the total value of new work for third parties could not exceed £50k.  An example of the need for change was the position of the Coastal Service.  The opportunity for growth in this area was being hampered by this provision as it was anticipated that the future would provide more opportunities for growth through wider sharing of experience and supporting other public authorities. 

 

Whilst the recommendation was to increase the financial limit set out within the rule concerned to £250k, the rest of the rule would remain unchanged.  This meant that any potential arrangement above the new threshold or where the Chief Finance Officer had concerns over risk, would be referred to Cabinet for decision.  Cabinet were very supportive of the suggested change.

 

In reply to questions, from the Committee the following points were made:

 

·       That this change would not be limited to one Service, but that other Services were not currently in a position to undertake larger contracts for third party clients.

 

·       That the change had been proposed in order to ensure that the Service did not lose any contracts. Contracts that were taken on would be risk assessed throughout the process. Any contract between the £100k and £250k amounts would bre discussed on an operational level with the Chief Finance Officer, the Section 151 Officer and the Portfolio Holder.

 

The Committee went on to discuss the matter of electronic signatures.  The Monitoring Officer said that the recent pandemic had led to changes in working practices with a significant increase in remote working and an even greater reliance on electronic practices. It had become necessary to accept and formally recognise the validity of electronic signatures on documents such as contracts, deeds, minutes and resolutions. 

 

RESOLVED That the Committee recommend to Council that:

 

2.1         The value contained within Financial Procedure Rule G143 in Part 3 Section               G be raised to £250K; and

 

2.2.        Amendments be made to the Constitution relating to the use of electronic               signatures, as per the wording set out in paragraph 3.2.4 of the report.

5 Councillor Code of Conduct Complaints Report HBC Cllr Code of Conduct Complaints
EXEMPT - Appendix 1 - Code of conduct complaints

Councillor Crellin and Councillor Raines left the meeting.

 

The Committee noted the report.

Councillor Amy Redsull photo Committee Member Vice Chairman of Standards Committee
Councillor Amy Redsull

Labour

Absent

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Councillor Elaine Shimbart photo Committee Member
Councillor Elaine Shimbart

Conservative

Present, as expected

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Councillor Imogen Payter photo Committee Member Chairman of Licensing Committee
Councillor Imogen Payter

Conservative

Present, as expected

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Councillor Leah Turner photo Committee Member Chairman of Standards Committee
Councillor Leah Turner

Conservative

Present, as expected

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Councillor Pam Crellin photo Committee Member Chairman of Human Resources Committee
Councillor Pam Crellin

Conservative

Present, as expected

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Councillor Peter Wade photo Committee Member Deputy Mayor of Havant
Councillor Peter Wade

Conservative

Present, as expected

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Councillor Rosy Raines photo Committee Member Mayor of Havant
Councillor Rosy Raines

Conservative

Present, as expected

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Chairman Chairman of Standards Committee
Councillor Michael Wilson

CON

Present, as expected

Secretary
Lauren Kennedy

None

Expected

Council Staff
Jane McEvoy

None

Expected

Secretary Democratic & Electoral Services Manager
Jenni Harding

None

Expected

Previous Committee Meetings
Meeting

7th Feb 2024

Standards Committee (2021 - 2024)

Meeting

12th Dec 2023

Standards Committee (2021 - 2024)

Meeting

7th Nov 2023

Standards Committee (2021 - 2024)

Meeting

12th Sep 2023

Standards Committee (2021 - 2024)

Meeting

14th Jun 2023 Cancelled

Standards Committee (2021 - 2024)

Meeting

22nd Mar 2023 Cancelled

Standards Committee (2021 - 2024)

Meeting

7th Dec 2022

Standards Committee (2021 - 2024)

Meeting

7th Dec 2022

Standards Committee (2021 - 2024)

Meeting

3rd Nov 2022

Standards Committee (2021 - 2024)

Meeting

14th Sep 2022 Cancelled

Standards Committee (2021 - 2024)

Future Committee Meetings
Meeting

18th Jun 2025

Standards Committee (2021 - 2024)

Source
This meeting detail is from Havant Borough Council website
Back to Standards Committee (2021 - 2024)
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