Havant Borough Council

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Meeting

Name: Governance, Audit and Finance Board (20/06/2018 - 01/02/2021)
Start: 2020-12-02T17:00:00Z
End: 2020-12-02T21:00:00Z
Location: Skype for Business - Skype for Business

Governance, Audit and Finance Board (20/06/2018 - 01/02/2021) - Havant

Agenda

Published

Minutes

Published

Meeting Times

Scheduled Time

Start:
Wednesday, 2nd December 2020
5:00 PM

End:
Wednesday, 2nd December 2020
9:00 PM

Actual Time

Started:
Wednesday, 2nd December 2020
5:00 PM

Finished:
Wednesday, 2nd December 2020
11:01 PM

Meeting Status

Status:
Confirmed

Date:
02 Dec 2020

Location:
Skype for Business - Skype for Business

Meeting Attendees

Committee Member

Councillor Elaine Shimbart

Conservative

Present, as expected

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Co-Optee

Councillor Malc Carpenter

Apologies

Council Staff

Head of Finance/Deputy S151 Officer

Janette Gill

Expected

Secretary

Democratic Services Officer

Mark Gregory

Expected

Secretary

Democratic Services Assistant

Holly Weaver

Expected

Guest

Councillor Gary Hughes

Present, as expected

Guest

Chairman of Audit and Finance Committee

Councillor Mark Inkster

Present, as expected

Chairman

Councillor Anthony Briggs

Present, as expected

Committee Member

Chairman of Planning Policy Committee

Councillor Jackie Branson

Present, as expected

Committee Member

Leader of the Labour Party

Councillor Terry Hart

Present, as expected

Guest

Vice Chairman of Planning Committee

Councillor David Keast

Conservative

Present, as expected

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Committee Member

Councillor Joanne Thomas

Present, as expected

Guest

Cabinet Lead for Levelling-Up

Councillor Tim Pike

Present, as expected

Guest

Leader of the Conservative Party

Councillor Gwen Robinson

Conservative

Present, as expected

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Guest

Chairman of Standards Committee

Councillor Michael Wilson

Present, as expected

Secretary

Democratic Services Officer

James Harris

Present, as expected

Guest

Councillor Elizabeth Lloyd (formerly known as Dianne)

Independent for Stakes

Present, as expected

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Agenda

1 Apologies

To receive apologies for absence.

Minutes Apologies for absence were received from Cllr Kennett.

2 Declarations of Interest

Minutes There were no declarations of interest relating to items on the agenda.

3 Internal Audit External Quality Assessment 2020

For noting.

Attachments:

Document HBC Governance, Audit and Finance Board - Internal Audit External Quality Assessment 2020 (Covering Report) 24 Nov 2020
Document SIAP VSA EQA - Final Report (14.09.20) 24 Nov 2020

Minutes This item was deferred.

4 Internal Audit Progress Report September 2020

For noting.

Attachments:

Document HBC Governance, Audit and Finance Board - Internal Audit Progress Report September 2020 (Covering Report) 24 Nov 2020
Document HBC - Internal Audit Progress Report (September 2020) - Appendix 1 24 Nov 2020

Minutes This item was deferred.

5 Consideration of any Executive Decisions Called In to the Board (If applicable)

To consider any executive decisions which have been subject to call in to the GAF Board (if applicable).

Attachments:

Document Procedure 24 Nov 2020
Document Brockhampton Decision 24 Nov 2020
Document Document (2) 24 Nov 2020
Document CABINET REPORT Disposal of former landfill site known as Brockhampton West (October Cabinet) 24 Nov 2020
Document Annex 1_EXEMPT Heads of Terms and Sale Particulars_Final 24 Nov 2020
Document Appendix 1_Site details_Final v.2 24 Nov 2020
Document Appendix 2 EXEMPT_Contract_Exempt_Final 24 Nov 2020
Document Appendix 3_EXEMPT Bid Evaluation and Scoring_Exempt_Final 24 Nov 2020
Document Appendix 4_EXEMPT Options_Exempt_Final 24 Nov 2020
Document Appendix 5_EXEMPT Legal_Exempt_Final 24 Nov 2020
Document Appendix 6_EXEMPT CostSummary_Exempt_Final 24 Nov 2020
Document Appendix 7_Guidance on disposal of LA Property Assets_Final 24 Nov 2020
Document Appendix 8_EXEMPT Independant Market Appraisal_Exempt_Final 24 Nov 2020

Minutes The Chairman opened the item by outlining the process.

It was RESOLVED that the press and public be excluded from the remainder of the meeting because:

(a) it was likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during that item there would be disclosure to them of exempt information of the descriptions specified in paragraph 3 of Part 1 of Schedule 12A (as amended) of the Local Government Act 1972 shown against the heading in question; and

(b) in all the circumstances of the case, the public interest in maintaining the exemption outweighed the public interest in disclosing the information.

The Governance, Audit and Finance Board entered exempt session at 5.16pm.

The remainder of the item was taken in camera.

Previous Meetings

1st Feb 2021