This is a meeting of the Council of Hart Borough Council held on the 26th Jan 2023.

The last meeting of the Council was on the 22nd Feb 2024, and the next meeting will be 24th Apr 2024.

Meeting Status

Confirmed

Agenda Published

Yes

Decisions Published

No

Minutes Published

Yes

Meeting Location

Council Chamber

Meeting Recordings

We know of no meeting recordings. If you know of one, let us know.

Agenda

Item Title Minutes
1 MINUTES OF PREVIOUS MEETING Minutes of Previous Meeting
Appendix A
Appendix B

The Minutes of the meeting of 24 November 2022 were confirmed and signed as a correct record.

 

Proposed by: Cllr Crampton; Seconded by: Cllr Delaney

2 APOLOGIES FOR ABSENCE

Apologies were received from Cllrs Collins; Hale; Makepeace-Browne and Radley

3 DECLARATIONS OF INTEREST

No declarations were made.

 

 

4 COUNCIL PROCEDURE RULE 12 - QUESTIONS BY THE PUBLIC

No questions from members of the public had been received.

 

5 COUNCIL PROCEDURE RULE 14 - QUESTIONS BY MEMBERS

Questions had been received from Cllrs Southern and Dorn, as detailed in Appendix A.

6 CHAIRMAN'S ANNOUNCEMENTS

In noting that the list of engagements had been lighter than usual during December and January, the Chairman highlighted that she had given a short presentation to the Hart Voluntary Action AGM on the forthcoming Volunteer Awards Ceremony.  This would be held on 20 April 2023 at The Elvetham Hotel.  Further details would be sent out shortly.

7 CABINET MEMBERS' ANNOUNCEMENTS

·       The Leader of the Council, and Member for Strategic Direction, Partnership and Countryside, Councillor Neighbour: 

 

The installation of solar panels on the Civic Offices was underway and was a good example of partnership working with another authority.

 

·       The Cabinet Member for Digital and Communications, Councillor Clarke:

 

The Council’s new website was still on track for the beta version to be on a limited release in mid-February and Members would be invited to look at and comment on it. The full live release would then take place at the end of March 2023 

 

·       The Cabinet Member for Community, Councillor Bailey:

Nothing to report.

 

·       The Cabinet Member for Place, Councillor Cockarill:

Nothing to report.

 

·       The Cabinet Member for Environment, Councillor Oliver:

Nothing further to report.

 

·       The Cabinet Member for Commercialisation and Corporate Services, Councillor Quarterman:

 

The consultation on the latest Corporate Plan (2023-2027) has now closed and those involved/had taken part were thanked. There were 90 responses, with a ratio of 3:1 supportive/critical.  All comments had been taken on board and a revised pack would be taken to Cabinet next week for consideration, before being brought to Council in February. 

 

It was questioned whether, as Hart had a population of significantly more than 90, the number of responses was felt to be good enough.  Cllr Quarterman felt that this was a realistic level of engagement and that it had been a useful exercise.

8 CHIEF EXECUTIVE'S REPORTS

The Chief Executive updated Members on requirements for voter ID.  The LGA would be providing a webinar for Councillors on this subject and the link for this would be forwarded in due course.  The Council was looking at a number of ways to publicise the need for voter ID to members of the public, but it was recognised that staffing levels at polling stations was likely to have to increase to help deal with those who arrived without suitable ID. 

 

The Chief Executive confirmed that only those voting in polling stations were required to provide ID, postal votes were not affected.

 

It was questioned whether the communications plan which would be rolled out, would focus on those who did not use social media or the website.  The Chief Executive confirmed that alternative means to social media were also being looked at, including the possibility of providing information with polling cards, voting records etc when they were sent to voters.  It was suggested that any information was sent in a format that was eye-catching to ensure that voters understood the need for appropriate ID.

 

The types of ID that would be valid was queried, and the Chief Executive undertook to forward on a link to the Government website which explained what was, and was not, acceptable.

9 MINUTES OF COMMITTEES 22 12 01 Cabinet Minutes Only
22 12 01 Statement 1
22 12 01 Statement 2
22 12 01 Cabinet Exempt
23 01 05 Cabinet Minutes Final
23 01 05 Cabinet Exempt
22 12 06 O&S Minutes
Planning Minutes 22 12 14

The Minutes of the following Committees, which met on the dates shown, were received by Council.

 

Meeting

Date

Cabinet

1 December 22

Cabinet (draft)

5 January 23

Overview & Scrutiny

6 December 22

Planning

14 December 22

 

As no call in had been received on the item on Penn Croft Farm, minute 54 from the Planning minutes of 14 December 2022, this was deemed to be granted.

 

10 COUNCIL TAX BASE 2023/24 23 01 26 Council - Council Tax Base

Cabinet had recommended to Council that in accordance with the Local Authorities (Calculation of Tax Base) Regulations 2012, the amount calculated by Hart District Council as its council tax base for the 2023/24 year should be set at 42,313.27 (2022/23 - 41,815.86.)

 

Proposed by: Cllr Neighbour; Seconded by: Cllr Farmer

 

It was questioned whether there was confidence in the figures, as in the original paperwork that was sent to Parishes, at least one allocation had been incorrect.  It was confirmed that the figures put before Council had changed from those initial figures, but that was only to be expected.

 

DECISION

 

It was agreed that the council tax base for Hart District Council for 2023/24 would be set at 42,313.27

11 PROPOSED CALENDAR OF MEETINGS FOR 2023/24 Proposed Calendar of Meetings 23/24

The proposed calendar of meeting dates for 2023/24 was noted. 

 

It was confirmed that the date for the November 2023 Full Council meeting should read 30 November. 

 

It was requested that dates for Licensing and Planning training be confirmed and added to the calendar before it was reissued, in time for election candidates to be able to access the dates to ensure their availability should they be elected.

 

It was noted that the proposed session on Cyber Security had still to be arranged and this would be scheduled as soon as practicable.

 

All Members were encouraged to attend training sessions for their continuing development, and it was requested that dates for ad-hoc sessions be provided as far in advance as possible. Hybrid sessions were being encouraged and would be recorded wherever possible.

12 OUTSIDE BODIES - FEEDBACK FROM MEMBERS

There was none.

Other items:
Item Title Minutes
0 Appendix A 23 01 26 Council Minutes Appendix A

Meeting Attendees

Bethany Woods photo
Committee Member
Bethany Woods

Liberal Democrat

Present, as expected

Profile
Brian Blewett photo
Committee Member
Brian Blewett

Liberal Democrat

Present, as expected

Profile
David Neighbour photo
Committee Member
Leader
David Neighbour

Liberal Democrat

Present, as expected

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Gerry Crisp photo
Committee Member
Gerry Crisp

Liberal Democrat

Present, as expected

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Graham Cockarill photo
Committee Member
Portfolio Holder - Planning Policy and Place
Graham Cockarill

Liberal Democrat

Present, as expected

Profile
Peter Wildsmith photo
Vice-Chairman
Chairman
Peter Wildsmith

Liberal Democrat

Present, as expected

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Richard Quarterman photo
Committee Member
Portfolio Holder - Climate Change and Corporate Services
Richard Quarterman

Liberal Democrat

Present, as expected

Profile
Robert Harward photo
Committee Member
Robert Harward

Liberal Democrat

Present, as expected

Profile
Silke Engström photo
Committee Member
Silke Engström

Liberal Democrat

Present, as expected

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Stuart Bailey photo
Committee Member
Portfolio Holder - Communities
Stuart Bailey

Liberal Democrat

Present, as expected

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Committee Member
Roger Lamb

LIBDEM

Present, as expected

Dermot Smith photo
Committee Member
Vice-Chairman
Dermot Smith

Independent

Present, as expected

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Chris Dorn photo
Committee Member
Chris Dorn

Conservative

Present, as expected

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Dr Anne Crampton photo
Committee Member
Dr Anne Crampton

Conservative

Present, as expected

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Jane Worlock photo
Chairman
Jane Worlock

Conservative

Present, as expected

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John Kennett photo
Committee Member
John Kennett

Conservative

Present, as expected

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Jonathan Wright photo
Committee Member
Jonathan Wright

Conservative

Present, as expected

Profile
Jon Hale photo
Committee Member
Jon Hale

Conservative

Apologies

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Mark Butcher photo
Committee Member
Mark Butcher

Conservative

Present, as expected

Profile
Selena Coburn photo
Committee Member
Selena Coburn

Conservative

Present, as expected

Profile
Spencer Farmer photo
Committee Member
Spencer Farmer

Conservative

Present, as expected

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Steve Forster photo
Committee Member
Steve Forster

Conservative

Present, as expected

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Tim Southern photo
Committee Member
Tim Southern

Conservative

Present, as expected

Profile
Alan Oliver photo
Committee Member
Portfolio Holder - Community Safety and Development Management
Alan Oliver

Community Campaign Hart

Present, as expected

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Angela Delaney photo
Committee Member
Angela Delaney

Community Campaign Hart

Present, as expected

Profile
Chris Axam photo
Committee Member
Chris Axam

Community Campaign Hart

Present, as expected

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Gill Butler photo
Committee Member
Gill Butler

Community Campaign Hart

Present, as expected

Profile
James Radley photo
Committee Member
Deputy Leader and Portfolio Holder - Finance
James Radley

Community Campaign Hart

Apologies

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Katie Davies photo
Committee Member
Katie Davies

Community Campaign Hart

Present, as expected

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Tina Collins photo
Committee Member
Portfolio Holder - Regulatory
Tina Collins

Community Campaign Hart

Apologies

Profile
Tony Clarke photo
Committee Member
Portfolio Holder - Digital and Communications
Tony Clarke

Community Campaign Hart

Present, as expected

Profile
Wendy Makepeace-Browne photo
Committee Member
Wendy Makepeace-Browne

Community Campaign Hart

Apologies

Profile
Committee Member
Sara Kinnell

CCH

Present, as expected

Officer
Committee and Member Services Manager
Sharon Black

None

In attendance

Officer
Chief Executive
Daryl Phillips

None

In attendance

Officer
Committee and Member Services Officer
Jenny Murton

None

In attendance

Source

This meeting detail is from Hart Borough Council website