This is a meeting of the Overview and Scrutiny Committee of Hart Borough Council held on the 8th Oct 2024.
The last meeting was on 8th Apr 2025. The next meeting is scheduled for 13th May 2025.
Council Chamber
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Item | Title | Minutes |
1 | Minutes of Previous Meeting |
Minutes of Previous Meeting
The minutes of 10 September 2024 were confirmed and signed as a correct record.
Proposed by Cllr Butler; Seconded by Cllr Highley; unanimously agreed by all those in attendance at the September meeting. |
2 | Apologies for Absence |
No apologies for absence had been received. |
3 | Declarations of Interest |
No declarations of interest were made. |
4 | Chair's Announcements |
The Chair had no announcements. |
5 | Public Participation (Items Pertaining to the Agenda) |
There was no public participation. |
6 | Half-yearly Complaints Analysis |
Complaints report for Q1-2 2024
Appendix 1-4 Complaints analysis The half-yearly complaints analysis was outlined for Q1 and Q2 2023-24.
Members heard:
Members discussed the following areas:
Mr Bennett was thanked for his helpful report, which was noted. |
7 | Council Risk Register October 2024 (Half-yearly review) |
Corporate Risk Register (Half-yearly review)
Appendix A – Council Risk Register September 2024 highest rated risks The Executive Director, Corporate introduced the Council Risk Register explaining that it was revised by management on a regular basis, and that the O&S Committee role was to review and provide assurance that appropriate arrangements wer in place to mitigate the risks identified. The Committee was being asked to consider the report and pass comments to Cabinet.
Members discussed the following:
In conclusion, members of the Committee agreed to pass on to Cabinet the comment as above:
“Why the risk rating of the proposed changes to the planning system item risk had significantly reduced from the previous level in April 2024, particularly in the light of the NPPF changes. Members of the Committee requested that Cabinet specifically reviewed this risk and asked for an explanation from the Executive Director, Place” |
8 | Crime and Disorder Joint Committee Update |
Cllrs Butler and Vernon, who were both on the Crime and Disorder Joint Committee, gave an update on the meeting held on 9 September 2024.
Members heard:
However, both Cllrs Butler and Vernon felt that whilst the meeting was useful, there was a significant amount of information shared that it was sometimes overwhelming for Councillors, and that therefore it should possibly be more focussed on highlights during the year, differences that had been made to individuals’ lives (including case studies), a breakdown of data about levels of crime across the different Authorities’ areas and a separate question and answer session for the two District Commanders.
These comments would be passed onto the Community Safety Manager for discussion with the other Authorities.
Both Cllr Butler and Cllr Vernon were thanked for their observations and report on the meeting. |
9 | Waste Contract |
Waste Contract
This report sets out proposals to extend the current joint waste collection contract with Basingstoke & Deane Borough Council (BDBC) and Serco from October 2025. The report also set out the proposal for Hart District Council (HDC) to deploy a mandatory weekly food waste collection service from October 2025, ahead of the Government statutory date of 31 March 2026.
Members heard a summary from the S151 Officer which covered the following topics:
Members discussed the following areas:
In conclusion, the Committee were supportive of the proposed approach and had no specific comments to pass to Cabinet. Arrangements for a member briefing on the introduction of food waste collections would be made with the client team at BDBC in due course,. |
10 | Cabinet Work Programme |
Cabinet Work Programme October 2024 V2
The Cabinet Work Programme was noted.
It was agreed that Overview and Scrutiny would like to add an item to their own work programme for their November meeting, to consider the report reviewing the performance of the Development Management Committee, before it was presented to the December Cabinet meeting. |
11 | Overview and Scrutiny Work Programme |
October 2024 O&S Work Programme V4
Members noted that the Fly-Tipping options appraisal item highlighted in the Work Programme would now be reviewed by the Committee in November 2024. This change was agreed. |
Item | Title | Minutes |
0 | Written Answer to Questions from Members |
Written Repose to Minute 51 Half Yearly Complaints Analysis Questions
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LIBDEM
Present, as expected
CON
Present, as expected
CCH
Present, as expected
None
In attendance
None
In attendance
None
In attendance
None
In attendance
None
In attendance