Hart Borough Council
Councillors:
33
Wards:
11
Committees:
14
Meetings (2025):
60
Meetings (2024):
60
Meeting
Staffing and Appeals Committee - Hart
Meeting Times
Scheduled Time
Start:
Tuesday, 21st November 2023
7:00 PM
Tuesday, 21st November 2023
7:00 PM
End:
Tuesday, 21st November 2023
11:00 PM
Tuesday, 21st November 2023
11:00 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
21 Nov 2023
21 Nov 2023
Location:
Council Chamber
Council Chamber
Meeting Attendees
Committee Member
Deputy Leader and Portfolio Holder - Finance
Committee Member
Portfolio Holder - Community Services
Officer
People & OD Manager
Brijesh Mehta
In attendance
Officer
Chief Executive
Daryl Phillips
In attendance
Officer
Committee and Member Services Manager
Sharon Black
Democratic Services
In attendance
Agenda
0
Review of Management Resources
0
Exempt Minutes
Attachments:
- Document Staffing Committee Exempt Minutes Nov 23 04 Dec 2023
Minutes
0
Committee Work Programme and Meeting Schedule
Minutes
Members agreed that Committee meetings should be held in September and February of each municipal year following a work programme that would be drawn up following discussions between the Chairman and the Chief Executive.
Post Meeting Note
The Chairman and the Chief Executive agreed on the following programme:
i) The February meeting to always receive the Pay Policy (for recommendation to Council), the Chief Executive’s annual objectives, and also the following end-of-year monitoring reports:
· outcome of the Staff Survey and any Action Plan
· updates on the staff organisation chart,
· competitiveness in the labour market
· feedback from exit interviews
· staff vacancies and recruitment
· job evaluation request outcomes
ii) The September Staffing Committee is to receive half-yearly monitoring reports on
· feedback from exit interviews
· staff vacancies and recruitment
· job evaluation request outcomes
· progress against the Staff Survey Action Plan
Post Meeting Note
The Chairman and the Chief Executive agreed on the following programme:
i) The February meeting to always receive the Pay Policy (for recommendation to Council), the Chief Executive’s annual objectives, and also the following end-of-year monitoring reports:
· outcome of the Staff Survey and any Action Plan
· updates on the staff organisation chart,
· competitiveness in the labour market
· feedback from exit interviews
· staff vacancies and recruitment
· job evaluation request outcomes
ii) The September Staffing Committee is to receive half-yearly monitoring reports on
· feedback from exit interviews
· staff vacancies and recruitment
· job evaluation request outcomes
· progress against the Staff Survey Action Plan
1
Minutes of Previous Meeting
The Minutes of the meeting held on 4 April 2023 are attached to be confirmed and signed as a correct record.
Attachments:
- Document Minutes of Previous Meeting 23 Oct 2023
- Document Chief Executive Performance and Objectives 2023-24 May 23 23 Oct 2023
Minutes
The minutes of the meeting held on 9 February 2023 were agreed as a correct record by those present at the meeting, and were duly signed by the Chairman.
2
Apologies for Absence
To receive any apologies for absence from Members*.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they will be absent.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they will be absent.
Minutes
Apologies for absence had been received from Cllr Butler. Cllr Axam was attending as a substitute.
3
Declarations of Interest
To declare disposable pecuniary, and any other interests*.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.
Minutes
There were no declarations of interest.
4
Chairman's Announcements
Minutes
The Chairman had no announcements.
5
Exclusion of the Public
The following agenda items contain exempt information.
Recommendation
Members must decide whether the public interest in maintaining an exemption outweighs the public interest in disclosing the information.
It is suggested that, in accordance with Section 100A(4) of the Local Government Act 1972, the public be excluded during the discussion of the matters referred to, on the grounds that they involve the likely disclosure of exempt information, as defined in paragraphs 1, 2 and 3 of Part 1 of Schedule 12A of the Act, and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
Recommendation
Members must decide whether the public interest in maintaining an exemption outweighs the public interest in disclosing the information.
It is suggested that, in accordance with Section 100A(4) of the Local Government Act 1972, the public be excluded during the discussion of the matters referred to, on the grounds that they involve the likely disclosure of exempt information, as defined in paragraphs 1, 2 and 3 of Part 1 of Schedule 12A of the Act, and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
Minutes
Members considered and agreed that, in accordance with Section 100A(4) of the Local Government Act 1972, the public be excluded during the discussion of the matters referred to, on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 1, 2 and 3 of Part 1 of Schedule 12A of the Act, and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
Proposed by Cllr Makepeace-Browne; Seconded by Cllr Neighbour and agreed unanimously.
Proposed by Cllr Makepeace-Browne; Seconded by Cllr Neighbour and agreed unanimously.
6
Update on Staff Recruitment and Retention
This report looks at staff vacancies, recruitment, and staff benefits, including salaries. It recommends that the Council manage job evaluation (JE) schemes internally using the National Joint Council (NJC) JE Scheme for Local Government Services and the Joint National Council (JNC) Senior Manager JE Scheme for Chief Officers. This will replace the existing HAY JE scheme and save costs.
Attachments:
- Document 23 11 21 A review of senior manager salaries 23 Oct 2023
- Document 23 11 21 A review of senior manager salaries Appendix 1 A review of senior manager salaries 30.9.23 23 Oct 2023
- Document 23 11 21 A review of senior manager salaries Appendix 2 Exit Interview data December 2022- June 2023 23 Oct 2023
- Document 23 11 21 A review of senior manager salaries Appendix 3 Vacancies Oct 2023 23 Oct 2023
7
Review of Management Resources
This report reflects upon the staffing and management impact of the significant leadership changes arising from the ‘Tier 2’ saving initiative agreed by Council in November 2021 and the subsequent decision in September 2022 to move to a single Chief Executive model.
Recommendation
Staffing Committee to support the action points identified in paragraphs 20-25 of this report.
Recommendation
Staffing Committee to support the action points identified in paragraphs 20-25 of this report.
Attachments:
- Document Review of Management resources 23 Oct 2023
- Document Establishment and Vacancies Oct 2023 23 Oct 2023
- Document Hart Resource Assessment 23 Oct 2023
- Document Hart Resource Summary Appendix 3 version 0.2 23 Oct 2023
Previous Meetings
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