Hampshire County Council

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Meeting

Name: Hampshire Pension Fund Panel and Board
Start: 2024-12-13T10:45:00Z
End: 2024-12-13T14:45:00Z
Location: Ashburton Hall - HCC

Hampshire Pension Fund Panel and Board - Hampshire

Agenda

Published

Minutes

Pending

Meeting Times

Scheduled Time

Start:
Friday, 13th December 2024
10:45 AM

End:
Friday, 13th December 2024
2:45 PM

Meeting Status

Status:
Confirmed

Date:
13 Dec 2024

Location:
Ashburton Hall - HCC

Meeting Attendees

Conservative Deputy

Councillor Derek Mellor

Conservative

Not required

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Liberal Democrats Deputy

Councillor Keith House

Liberal Democrat

Not required

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Labour Deputy

Vacancy

Not required

Co-opted Member

Amelia Nirmal

Employer Representative - Other Employer

Present, as expected

Committee Member

Councillor Tim Davies

Conservative

Present, as expected

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Committee Member

Councillor Jonathan Glen

Conservative

Present, as expected

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Committee Member

Councillor David Harrison

Liberal Democrat

Present, as expected

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Conservative Deputy

Councillor David Drew

Conservative

Not required

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Monitor

Carolan Dobson

Independent Adviser

Copy docmts only

Committee Member

Councillor Andrew Joy

Conservative

Present, as expected

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Committee Member

Councillor Rob Mocatta

Conservative

Present, as expected

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Co-opted Member

Councillor Judith Smyth

Employer Representative - Portsmouth City Council

Present, as expected

Co-opted Member

Councillor Paul Taylor

Employer Representative - HIOWLGA

Absent

Co-opted Member

Phillip Reynolds

Scheme Member Representative - Pensioner Representative

Present, as expected

Committee Member

Councillor Alex Crawford

Labour

Present, as expected

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Co-opted Deputy

Paul Barber

Scheme Member Representative - Substitute

Not required

Co-opted Member

Arron Hedges

Scheme Member Representative - Active

Present, as expected

Co-opted Member

Simon Walker

Scheme Member Representative - Deferred

Present, as expected

Chairman

Councillor Mark Kemp-Gee

Conservative

Present, as expected

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Vice-Chairman

Councillor Tom Thacker

Conservative

Present, as expected

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Co-opted Deputy

Councillor Simon Letts

Employer Representative - Southampton City Council

Not required

Agenda

1 Apologies for Absence

To receive any apologies for absence.

2 Declarations of Interest

All Members who believe they have a Disclosable Pecuniary Interest in any matter to be considered at the meeting must declare that interest and, having regard to Part 3 Paragraph 1.5 of the County Council's Members’ Code of Conduct, leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore all Members with a Personal Interest in a matter being considered at the meeting should consider, having regard to Part 5, Paragraph 4 of the Code, whether such interest should be declared, and having regard to Part 5, Paragraph 5 of the Code, consider whether it is appropriate to leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with the Code.

3 Confirmation of Minutes (Non-Exempt)

To confirm the Minutes of the meeting held on 27 September 2024.

Attachments:

Document Minutes , 27/09/2024 Hampshire Pension Fund Panel and Board 05 Dec 2024

4 Deputations

To receive any deputations notified under Standing Order 12.

5 Chairman's Announcements

To receive any announcements the Chairman may wish to make

6 Minutes of the ACCESS Joint Committee (Public) - 9 September 2024

To receive the public minutes of the ACCESS Joint Committee held on 9 September 2024.

7 Governance: Statutory Statements

To consider a report of the Deputy Chief Executive and Director of Corporate Operations presenting the Pension Fund’s Business Plan for 2024/25 to 2027/28 and other statutory statements for the Panel and Board’s approval.

Attachments:

Document Business plan and Statutory statements 05 Dec 2024
Document Annex 1 - Draft Business Plan December 2024 05 Dec 2024
Document Annex 2 - Draft Investment Strategy Statement December 2024 05 Dec 2024
Document Annex 3 - Draft Communication Policy Statement December 2024 05 Dec 2024
Document Annex 4 - Draft Employer Policy December 2024 05 Dec 2024
Document Annex 5 - Draft Administration Strategy Statement December 2024 05 Dec 2024
Document Annex 6 - Draft Funding Strategy Statement December 2024 05 Dec 2024
Document Annex 7 - Draft Conflicts of Interest Policy December 2024 05 Dec 2024
Document Annex 8 - Draft Representation Policy December 2024 05 Dec 2024
Document Annex 9 - Draft Governance Policy and Compliance Statement December 2024 05 Dec 2024

8 Investment: 2025/26 Cash Outturn report

To receive a report from the Director of Corporate Operations outlining the investment performance of the cash balances held by the Pension Fund in 2024/25 to 31 October 2024.

Attachments:

Document Cash report & strategy 2025-26 05 Dec 2024

9 Governance: Administration update

To consider a report of the Deputy Chief Executive and Director of Corporate Operations providing draft statutory statements for 2024 and an update on administration performance in the first six months of 2024/25.

Attachments:

Document PFPB Administration update 05 Dec 2024
Document Annex 1 - TPR single code compliance improvement plan 05 Dec 2024
Document Annex 2 - McCloud project timeline 05 Dec 2024
Document Annex 3 - Pension Dashboard Programme annual report 05 Dec 2024
Document Annex 4 - Pensions Dashboard Programme- Data Matching Policy 05 Dec 2024

10 Exclusion of the Press and Public

That in relation to the following items the press and public be excluded from the meeting, as it is likely, in view of the nature of the business to be transacted or the nature of proceedings, that if a member of the public were present during the items there would be disclosure to them of exempt information within Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972, and further that in all circumstances of the case, the public interest in maintaining the exempt information outweighs the public interest in disclosing the information, for the reasons set out in the report.

11 Governance: Administration update (exempt appendix)

To receive a confidential appendix to the Administration update (Item 9 of the agenda).

Attachments:

Document Governance Cyber report 05 Dec 2024
Document Annex 1 - draft Cyber Compliance Statement 2024 05 Dec 2024

12 Confirmation of the Minutes of the Previous Meeting (EXEMPT)

To confirm the exempt minutes of the meeting held on 27 September 2024.

Attachments:

Document 2024.09.27 PFPB - Minutes - Exempt 232 05 Dec 2024
Document 2024.09.27 PFPB - Minutes - Exempt 233 05 Dec 2024

13 Minutes of the ACCESS Joint Committee (Exempt) - 9 September 2024

To receive the exempt minutes of the ACCESS Joint Committee held on 9 September 2024.

Attachments:

Document ACCESS - EXEMPT minutes 05 Dec 2024
Document ACCESS Decision Sheet - 9 Sept 2024 05 Dec 2024

14 Investment - Investment Update

To consider the exempt report of the Deputy Chief Executive and Director of Corporate Operations providing an update on the progress of the Pension Fund’s investments.

Attachments:

Document PFPandB investment performance 05 Dec 2024

Previous Meetings

21st Mar 2025