Hampshire County Council
Councillors:
78
Wards:
76
Committees:
49
Meetings (2025):
165
Meetings (2024):
156
Meeting
HIWFRA Firefighters’ Pension Board - Hampshire
Meeting Times
Scheduled Time
Start:
Thursday, 12th October 2023
10:00 AM
Thursday, 12th October 2023
10:00 AM
End:
Thursday, 12th October 2023
2:00 PM
Thursday, 12th October 2023
2:00 PM
Actual Time
Started:
Thursday, 12th October 2023
12:00 AM
Thursday, 12th October 2023
12:00 AM
Finished:
Thursday, 12th October 2023
12:00 AM
Thursday, 12th October 2023
12:00 AM
Meeting Status
Status:
Confirmed
Confirmed
Date:
12 Oct 2023
12 Oct 2023
Location:
Meeting Room X, Fire and Police HQ, Eastleigh
Meeting Room X, Fire and Police HQ, Eastleigh
Meeting Attendees
Chairman
Stew Adamson
Employer Representative
Present, as expected
Committee Member
Sean Harrison
Employer Representative
Present, as expected
Committee Member
Mark Hilton
Scheme Representative
Apologies
Committee Member
Richard North
Scheme Representative
Present, as expected
Vice-Chairman
Richard Scarth
Scheme Representative
Present, as expected
Committee Member
Ross Singleton
Scheme Representative
Apologies
Committee Member
Dan Tasker
Employer Representative
Apologies
Agenda
1
Apologies for Absence
To receive any apologies for absence.
Minutes
Apologies were received from Ross Singleton, Dan Tasker and Mark Hilton.
2
Declarations of Interest
To enable Members to disclose to the meeting any disclosable pecuniary interest they may have in any matter on the agenda for the meeting, where that interest is not already entered in the Authority’s register of interests, and any other pecuniary or non-pecuniary interests in any such matter that Members may wish to disclose.
Minutes
Members were mindful that where they believed they had a Disclosable Pecuniary Interest in any matter considered at the meeting they must declare that interest at the time of the relevant debate and, having regard to the circumstances described in Part 3, Paragraph 1.5 of the County Council's Members' Code of Conduct, leave the meeting while the matter was discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore Members were mindful that where they believed they had a Non-Pecuniary interest in a matter being considered at the meeting they considered whether such interest should be declared, and having regard to Part 5, Paragraph 2 of the Code, considered whether it was appropriate to leave the meeting whilst the matter was discussed, save for exercising any right to speak in accordance with the Code.
3
Minutes of Previous Meeting
To confirm the minutes of the previous meeting
Attachments:
- Document Minutes of Previous Meeting 04 Oct 2023
Minutes
The minutes of the last meeting were reviewed and agreed.
4
Deputations
Pursuant to Standing Order 19, to receive any deputations to this meeting
Minutes
There were no deputations for the meeting.
5
Chairman's Announcements
To receive any announcements the Chairman may wish to make.
Minutes
The Chairman welcomed the Chairman of the Standards and Governance Committee,Councillor Derek Mellor, who was observing the meeting.
6
LEGISLATION AND LOCAL GOVERNMENT ASSOCIATION (LGA) UPDATE REPORT
To receive an LGA update from the Chief Financial Officer.
Attachments:
- Document Report 04 Oct 2023
- Document Appendix A 04 Oct 2023
- Document Appendix B 04 Oct 2023
Minutes
The Board received a report from the Chief Financial Officer (item 6 in the minute book), which provided an update on two bulletins (70 and 71) from the LGA.
Officers presented the report and highlighted key areas, including a national delay to software related to the McCloud pensions remedy. Work that had been done on pensions dashboards was going well and the Fire Authority was in a good place ahead of the deadline of October 2026.
The revaluation adjustment history was explained and it was confirmed that officers awaited further information and guidance, which would be provided at a future meeting when available.
Officers were working on information around pension scams as covered in bulletin 71 and making scheme members aware through the webpages and McCloud communications sent out.
RESOLVED
The content of the report was noted by the HIWFRA Firefighters’ Pension Board.
Officers presented the report and highlighted key areas, including a national delay to software related to the McCloud pensions remedy. Work that had been done on pensions dashboards was going well and the Fire Authority was in a good place ahead of the deadline of October 2026.
The revaluation adjustment history was explained and it was confirmed that officers awaited further information and guidance, which would be provided at a future meeting when available.
Officers were working on information around pension scams as covered in bulletin 71 and making scheme members aware through the webpages and McCloud communications sent out.
RESOLVED
The content of the report was noted by the HIWFRA Firefighters’ Pension Board.
7
FIRE PENSION BOARD STATUS REPORT & RISK REGISTER REVIEW
To receive the status report and risk register review from the Chief Financial Officer.
Minutes
The Board considered a report from the Chief Financial Officer (item 7 in the minute book), which provided an update on the development of key items.
Members praised the pre-retirement presentation that had taken place.
It was confirmed that two minor amendments had been made to the risk register: the risk of failing to implement the McCloud remedy within the timescales had been reduced and the likelihood of changes to the shared services arrangement impacting on employer pension management had been increased, with the impact reduced due to new mitigations.
Members were pleased to learn that there were no further updates on costs regarding the McCloud Remedy and the project remained within available funding.
RESOLVED
a) The content of the report was noted by the HIWFRA Firefighters’ Pension Board
b) The Risk Register as set out in paragraphs 9-11 and Appendix A was approved by the HIWFRA Firefighters’ Pension Board.
Members praised the pre-retirement presentation that had taken place.
It was confirmed that two minor amendments had been made to the risk register: the risk of failing to implement the McCloud remedy within the timescales had been reduced and the likelihood of changes to the shared services arrangement impacting on employer pension management had been increased, with the impact reduced due to new mitigations.
Members were pleased to learn that there were no further updates on costs regarding the McCloud Remedy and the project remained within available funding.
RESOLVED
a) The content of the report was noted by the HIWFRA Firefighters’ Pension Board
b) The Risk Register as set out in paragraphs 9-11 and Appendix A was approved by the HIWFRA Firefighters’ Pension Board.
8
PENSIONS COMMUNICATION PLAN
To receive an update on the Pensions Communication Plan.
Minutes
The Board received a verbal update on Pensions communications and it was confirmed that an update and set of FAQ’s were due to go out around the Matthews/O’Brien case.
9
SUCCESSION PLAN & BOARD DIVERSITY REPORT
To consider a report that provides an overview on succession and board diversity planning.
Attachments:
- Document Report 04 Oct 2023
Minutes
The Board considered a report from the Chief Fire Officer (item 9 in the minute book) on the safe and successful future management of the Board and membership.
Officers were looking at the Terms of Reference to see whether any updates were necessary and hoped to encourage more diversity in membership of the Board going forward.
An update on progress would come to a future meeting if approved.
RESOLVED
The HIWFRA Firefighters’ Pension Board approved the proposal to bring forward a report setting out a succession plan for review at a future meeting.
Officers were looking at the Terms of Reference to see whether any updates were necessary and hoped to encourage more diversity in membership of the Board going forward.
An update on progress would come to a future meeting if approved.
RESOLVED
The HIWFRA Firefighters’ Pension Board approved the proposal to bring forward a report setting out a succession plan for review at a future meeting.
Previous Meetings
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