Eastleigh Borough Council
Councillors:
38
Wards:
14
Committees:
17
Meetings (2025):
77
Meetings (2024):
87
Meeting
Bishopstoke, Fair Oak and Horton Heath Local Area Committee - Eastleigh
Meeting Times
Scheduled Time
Start:
Wednesday, 27th September 2023
6:30 PM
Wednesday, 27th September 2023
6:30 PM
End:
Wednesday, 27th September 2023
10:30 PM
Wednesday, 27th September 2023
10:30 PM
Actual Time
Started:
Wednesday, 27th September 2023
6:30 PM
Wednesday, 27th September 2023
6:30 PM
Finished:
Wednesday, 27th September 2023
11:35 PM
Wednesday, 27th September 2023
11:35 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
27 Sep 2023
27 Sep 2023
Location:
Woodland Community Centre, 55 Savernake Way, Fair Oak, Eastleigh, SO50 8DH – directions SO50 7FA
Woodland Community Centre, 55 Savernake Way, Fair Oak, Eastleigh, SO50 8DH – directions SO50 7FA
Meeting Attendees
Chair
Leader of the Independent Group
Secretary
Laura Johnston
Democratic Services Manager
Expected
Officer
Lead Local Area Manager
Kitty Budden
Expected
Secretary
Assistant Local Area Manager
Becky Wiseman
Expected
Officer
Service Director Governance and Support
Joanne Cassar
Expected
Meeting Recordings
Agenda
2
Public Participation
You can submit questions in advance of the meeting to the following email address: democratic.services@eastleigh.gov.uk. The deadline for submissions is 12pm on Tuesday 26 September 2023.
Please let us know if you wish to attend the meeting. PLEASE DO NOT ATTEND IF YOU HAVE ANY COVID-19 SYMPTOMS.
Please let us know if you wish to attend the meeting. PLEASE DO NOT ATTEND IF YOU HAVE ANY COVID-19 SYMPTOMS.
Minutes
There was no public participation on this occasion.
3
Declarations of Interest
Councillors are invited to declare interests in relation to items of business on the agenda. Any interests declared will be recorded in the Minutes.
Minutes
There were no declarations of interest in relation to items of business on the agenda.
4
Minutes
To consider the Minutes of the meeting held on Wednesday 12 July 2023.
Attachments:
- Document Minutes of Previous Meeting 18 Sep 2023
Minutes
RESOLVED -
That the Minutes of the meeting held on 12 July 2023 be confirmed and signed by the Chair as a correct record.
That the Minutes of the meeting held on 12 July 2023 be confirmed and signed by the Chair as a correct record.
5
Chair's Announcements
Minutes
The Chair informed the Committee that the Stoke Park Farm SANG – which had lots of interest from the community - was not yet ready and was expected to come to the meeting on Wednesday 29 November.
The Chair also informed the Committee that the demolition of Bishopstoke Memorial Hall had not yet completed its consultation period so could not come to tonight’s meeting. She continued that it was a Bishopstoke Parish Council project and not an Eastleigh Borough Council project.
The Chair also informed the Committee that the demolition of Bishopstoke Memorial Hall had not yet completed its consultation period so could not come to tonight’s meeting. She continued that it was a Bishopstoke Parish Council project and not an Eastleigh Borough Council project.
6
Financial Management Report
Attachments:
- Document Financial Management Report September 23 18 Sep 2023
Minutes
Consideration was given to the report of the Lead Local Area Manager (Agenda Item 6) that contained recommendations for expenditure from the Committee’s budget and developer contributions.
The Lead Local Area Manager updated the Committee that two of the figures quoted in the table contained within para 6 were incorrect. The correct figures were provided in the table below:
F/10/66776 Mr Murphy, Rear of 22 Summerlands Rd, Fair Oak
Receipt Date: 24/05/2010
£55.00
F/12/71002 Mr & Mrs Foley, Broadoak Stables, Mortimers Lane, Fair Oak
Receipt Date: 27/02/2013
£244.01
F/14/74335 Mr Soper, Stroudwood Nurseries, Lower Upham
Receipt Date: 12/05/2014
£323.19
F/14/74747 Thinking Space, 36 East Drive, Bishopstoke
Receipt Date: 29/09/2014
£325.45
F/14/75053 S Gent & D Fernandes. 39 Witt Rd, Fair Oak
Receipt Date: 07/10/2014
£50.00
X/13/72016 Mr Bowers, Cost A Lot Stables, Blind Lane, Horton Heath
Receipt Date: 15/04/2015
£1.95
Revised Recommendation as below:
(4) Allocated £999.60 of developer’s contributions towards the Stoke Park Woods footpath improvements project overspend.
Councillor Tidridge requested that a survey be carried out in the local area on bin locations, as a form of sense checking.
The Lead Local Area Manager informed the Committee that the Local Area Manager Team would be carrying out a survey later in the year on bins and benches in the area.
Councillors requested that Bishopstoke, Fair Oak and Horton Heath parish councils be informed so that work was not duplicated.
The Lead Local Area Manager agreed to inform them.
Councillor Tidridge stated she was pleased the Committee was supporting the Fair Oak Community Café, which was an admirable project, but she had concerns about the number of requests for funding. She asked if it was possible to find out if the latest request was the last one.
The Lead Local Area Manager agreed to write to Fair Oak Community Café to ask the question.
Councillor Tidridge was also disappointed to see that there was no sign of the allotments being transferred yet. She requested that it be added to the finance report going forward.
RESOLVED –
That the Committee:
(1) Formally approved the allocation of £28,750 of additional funding towards the Fair Oak Community Café;
(2) Allocated £10,038.40 of the BIFOHH Public Art Strategy approved budget towards the New Century Park public art installations;
(3) Allocated £12,335.60 of developer’s contributions towards the Planney Woodland improvements project overspend;
(4) Allocated £999.60 of developer’s contributions towards the Stoke Park Woods footpath improvements project overspend.
(5) Re-allocated £980 of developer’s contributions towards the provision of a bench at the Bow Lake play area;
(6) Noted the spend of £1,395 of developer’s contributions towards bin infrastructure in the local area;
(7) Noted the spend of £750 of this Committee’s revenue budget towards Parish Council legal fees associated with the transfer of Public Open Space;
(8) Noted the short-term spend of £682.03 towards legal fees associated with asset transfers; and
(9) Allocated £11,923.20 of developer’s contributions towards the Fair Oak Village Centre public art improvements.
The Lead Local Area Manager updated the Committee that two of the figures quoted in the table contained within para 6 were incorrect. The correct figures were provided in the table below:
F/10/66776 Mr Murphy, Rear of 22 Summerlands Rd, Fair Oak
Receipt Date: 24/05/2010
£55.00
F/12/71002 Mr & Mrs Foley, Broadoak Stables, Mortimers Lane, Fair Oak
Receipt Date: 27/02/2013
£244.01
F/14/74335 Mr Soper, Stroudwood Nurseries, Lower Upham
Receipt Date: 12/05/2014
£323.19
F/14/74747 Thinking Space, 36 East Drive, Bishopstoke
Receipt Date: 29/09/2014
£325.45
F/14/75053 S Gent & D Fernandes. 39 Witt Rd, Fair Oak
Receipt Date: 07/10/2014
£50.00
X/13/72016 Mr Bowers, Cost A Lot Stables, Blind Lane, Horton Heath
Receipt Date: 15/04/2015
£1.95
Revised Recommendation as below:
(4) Allocated £999.60 of developer’s contributions towards the Stoke Park Woods footpath improvements project overspend.
Councillor Tidridge requested that a survey be carried out in the local area on bin locations, as a form of sense checking.
The Lead Local Area Manager informed the Committee that the Local Area Manager Team would be carrying out a survey later in the year on bins and benches in the area.
Councillors requested that Bishopstoke, Fair Oak and Horton Heath parish councils be informed so that work was not duplicated.
The Lead Local Area Manager agreed to inform them.
Councillor Tidridge stated she was pleased the Committee was supporting the Fair Oak Community Café, which was an admirable project, but she had concerns about the number of requests for funding. She asked if it was possible to find out if the latest request was the last one.
The Lead Local Area Manager agreed to write to Fair Oak Community Café to ask the question.
Councillor Tidridge was also disappointed to see that there was no sign of the allotments being transferred yet. She requested that it be added to the finance report going forward.
RESOLVED –
That the Committee:
(1) Formally approved the allocation of £28,750 of additional funding towards the Fair Oak Community Café;
(2) Allocated £10,038.40 of the BIFOHH Public Art Strategy approved budget towards the New Century Park public art installations;
(3) Allocated £12,335.60 of developer’s contributions towards the Planney Woodland improvements project overspend;
(4) Allocated £999.60 of developer’s contributions towards the Stoke Park Woods footpath improvements project overspend.
(5) Re-allocated £980 of developer’s contributions towards the provision of a bench at the Bow Lake play area;
(6) Noted the spend of £1,395 of developer’s contributions towards bin infrastructure in the local area;
(7) Noted the spend of £750 of this Committee’s revenue budget towards Parish Council legal fees associated with the transfer of Public Open Space;
(8) Noted the short-term spend of £682.03 towards legal fees associated with asset transfers; and
(9) Allocated £11,923.20 of developer’s contributions towards the Fair Oak Village Centre public art improvements.
7
Presentation on Planning Guidelines
Minutes
The Principal Planning Officer gave a short presentation on guidelines that had to be taken into account when determining planning applications; in particular the aspects that could, and could not, be taken into account. This was set against the broader policy framework.
8
Planning Application - 32 Bradshaw Close, Fair Oak, Eastleigh, SO50 7BS - H/23/94919
Retention of a new boundary fence and raising of new patio (Amended H/22/93556) at 32 Bradshaw Close, Fair Oak, SO50 7BS (Ref: H/23/94919).
Attachments:
- Document H_23_94919 Sep BIFOHH Committee Report 18 Sep 2023
Minutes
The Committee considered the report of the Service Director for Planning and Environment (Agenda Item 8) concerning an application for retention of a new boundary fence and raising of new patio (Amended H/22/93556). (Ref: H/23/94919).
The Committee were updated with a summary of the additional information available for members to consider the planning application including:
• on-site measurements and patio dimensions;
• dimensions of pre-existing patio and site photograph analysis; and
• existing fence heights and proposed changes of the first 3 panels along the raised patio.
The report was also updated confirming the applicant's response to committee suggestions.
There was debate around the design and amenity of the patio, the loss of privacy and overlooking to the neighbouring property caused by the height and design of patio, and the equal (harm / impact) of the proposed height increase of the fence to address the overlooking.
RESOLVED -
To delegate to the Service Director for Planning and Environment in consultation with the Chair and Vice-chair to REFUSE on the following grounds (final wording to be agreed):
• Height of shared boundary fence and its impact upon the visual amenity and outlook of the neighbours; and
• Excessive height and scale of the patio and its adverse impact on the amenity of the neighbours.
(NOTE: A statement was read out from a member of the public citing concerns about the application, which included but was not limited to significant loss of privacy due to overlooking, patio height and proximity, the proposed height of the fence being raised to 2.3 metres from their side, and the meaning of permitted works.)
The Committee were updated with a summary of the additional information available for members to consider the planning application including:
• on-site measurements and patio dimensions;
• dimensions of pre-existing patio and site photograph analysis; and
• existing fence heights and proposed changes of the first 3 panels along the raised patio.
The report was also updated confirming the applicant's response to committee suggestions.
There was debate around the design and amenity of the patio, the loss of privacy and overlooking to the neighbouring property caused by the height and design of patio, and the equal (harm / impact) of the proposed height increase of the fence to address the overlooking.
RESOLVED -
To delegate to the Service Director for Planning and Environment in consultation with the Chair and Vice-chair to REFUSE on the following grounds (final wording to be agreed):
• Height of shared boundary fence and its impact upon the visual amenity and outlook of the neighbours; and
• Excessive height and scale of the patio and its adverse impact on the amenity of the neighbours.
(NOTE: A statement was read out from a member of the public citing concerns about the application, which included but was not limited to significant loss of privacy due to overlooking, patio height and proximity, the proposed height of the fence being raised to 2.3 metres from their side, and the meaning of permitted works.)
9
Planning Appeals
The Legal Services Manager to report:-
(a) that the following appeals have been dismissed:-
Land rear of Oakfields, Winchester Road, Fair Oak
Appeal against the Council’s refusal of erection of 8 no. dwellings with parking, landscaping and associated works (F/21/90322).
Costs in relation to the appeal were refused.
This was a Local Area Committee Decision.
25 Weavills Road, Bishopstoke, SO50 8HQ
Appeal against the Council’s refusal to grant consent to undertake work to trees protected by a Tree Preservation Order (T/22/93210).
This was a delegated decision.
(a) that the following appeals have been dismissed:-
Land rear of Oakfields, Winchester Road, Fair Oak
Appeal against the Council’s refusal of erection of 8 no. dwellings with parking, landscaping and associated works (F/21/90322).
Costs in relation to the appeal were refused.
This was a Local Area Committee Decision.
25 Weavills Road, Bishopstoke, SO50 8HQ
Appeal against the Council’s refusal to grant consent to undertake work to trees protected by a Tree Preservation Order (T/22/93210).
This was a delegated decision.
Minutes
The Legal Services Manager reported:-
(a) that the following appeals had been dismissed:-
Land rear of Oakfields, Winchester Road, Fair Oak
Appealed against the Council’s refusal of erection of 8 no. dwellings with parking, landscaping and associated works (F/21/90322).
Costs in relation to the appeal were refused.
This was a Local Area Committee Decision.
25 Weavills Road, Bishopstoke, SO50 8HQ
Appealed against the Council’s refusal to grant consent to undertake work to trees protected by a Tree Preservation Order (T/22/93210).
This was a delegated decision.
The Chair was pleased to see that the Committee’s decisions were upheld.
RESOLVED -
That the report be noted.
(a) that the following appeals had been dismissed:-
Land rear of Oakfields, Winchester Road, Fair Oak
Appealed against the Council’s refusal of erection of 8 no. dwellings with parking, landscaping and associated works (F/21/90322).
Costs in relation to the appeal were refused.
This was a Local Area Committee Decision.
25 Weavills Road, Bishopstoke, SO50 8HQ
Appealed against the Council’s refusal to grant consent to undertake work to trees protected by a Tree Preservation Order (T/22/93210).
This was a delegated decision.
The Chair was pleased to see that the Committee’s decisions were upheld.
RESOLVED -
That the report be noted.
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