Eastleigh Borough Council
Councillors:
39
Wards:
14
Committees:
17
Meetings (2025):
77
Meetings (2024):
87
Meeting
Cabinet - Eastleigh
Meeting Times
Scheduled Time
Start:
Thursday, 23rd March 2023
6:30 PM
Thursday, 23rd March 2023
6:30 PM
End:
Thursday, 23rd March 2023
10:30 PM
Thursday, 23rd March 2023
10:30 PM
Actual Time
Started:
Thursday, 23rd March 2023
6:30 PM
Thursday, 23rd March 2023
6:30 PM
Finished:
Thursday, 23rd March 2023
10:50 PM
Thursday, 23rd March 2023
10:50 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
23 Mar 2023
23 Mar 2023
Location:
Rooms 16/17, Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN
Rooms 16/17, Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN
Meeting Attendees
Chair
Leader of the Council; Cabinet Member for Planning and Property
Vice-Chair
Deputy Leader; Cabinet Member for Regeneration (south)
Member
Cabinet Member for Health and Social Policy
Officer
Huw Lewis
Expected
Member
Cabinet Member for Regeneration (north) and Social Policy
Member
Cabinet Member for Transport
Councillor Tim Groves
Present, as expected
Member
Cabinet Member for the Environment
Officer
Internal Auditor
Tom Skinner
Expected
Officer
Health and Communities Partnership Manager
Andrew Saunders
Eastleigh Borogh Council
Expected
Public
Cynthia Margaret Garton
In attendance
Meeting Recordings
Agenda
0
RECOMMENDED ITEMS (REQUIRING A DECISION)
Minutes
0
RESOLVED ITEMS (SUBJECT TO QUESTIONS ONLY)
Minutes
2
Declarations of Interest
Members are invited to declare interests in relation to items of business on the agenda. Any interests declared will be recorded in the Minutes.
Minutes
There were no declarations of interest in relation to items of business on the agenda.
3
Minutes
To consider the Minutes of the meeting held on 23 February 2023.
Attachments:
- Document Minutes of Previous Meeting 15 Mar 2023
Minutes
RESOLVED -
That the Minutes of the meeting held on 23 March 2023 be agreed as a correct record.
That the Minutes of the meeting held on 23 March 2023 be agreed as a correct record.
3
.1
Council Tax Resolutions 2023/24 - Delegated Authority Officer Decision Notice
Attachments:
- Document Delegated Authority Officer Decision Notice 15 Mar 2023
- Document Revised Council Tax Resolutions 15 Mar 2023
Minutes
Issue
To consider the Council Tax Resolutions 2023/24. (paper 3a)
Consideration
The report sets out a number of matters relating to Council Tax Resolutions 2023/24.
RESOLVED –
That Cabinet noted that the following decision had been taken:
Delegated Authority Officer Decision Notice
Record of Decision taken by an Officer of the Council
Decision made by:
Corporate Director - Chief Financial Officer (Section 151) Officer - Sarah King
Lead Officer Contact Details:
Service Director – Finance, Improvement and Housing (Deputy CFO) – Andy Smith
Subject:
Council Tax resolutions 2023/24
Authority for Decision:
Granted by Council 27 February 2023:
Delegated authority to the Section 151 Officer to implement any variation to the overall level of Council Tax arising from the final notification of any Parish, Hampshire County Council, Hampshire & Isle of Wight Police & Crime Commissioner and Hampshire & Isle of Wight Fire and Rescue Authority precepts received after the publication date of this report.
Decision:
The tax base for Eastleigh Town Council and Boyatt Wood Parish were amended and subsequently the Council tax charge for Boyatt Wood Parish Council and precept for Eastleigh Town Council was reviewed and amended after publication of the Council Tax Resolutions report agreed by Council on 27 February 2023.
The total taxes as per Paragraph 7 of the report have been updated as shown on the following page.
The full report will be reviewed and republished in due course.
To consider the Council Tax Resolutions 2023/24. (paper 3a)
Consideration
The report sets out a number of matters relating to Council Tax Resolutions 2023/24.
RESOLVED –
That Cabinet noted that the following decision had been taken:
Delegated Authority Officer Decision Notice
Record of Decision taken by an Officer of the Council
Decision made by:
Corporate Director - Chief Financial Officer (Section 151) Officer - Sarah King
Lead Officer Contact Details:
Service Director – Finance, Improvement and Housing (Deputy CFO) – Andy Smith
Subject:
Council Tax resolutions 2023/24
Authority for Decision:
Granted by Council 27 February 2023:
Delegated authority to the Section 151 Officer to implement any variation to the overall level of Council Tax arising from the final notification of any Parish, Hampshire County Council, Hampshire & Isle of Wight Police & Crime Commissioner and Hampshire & Isle of Wight Fire and Rescue Authority precepts received after the publication date of this report.
Decision:
The tax base for Eastleigh Town Council and Boyatt Wood Parish were amended and subsequently the Council tax charge for Boyatt Wood Parish Council and precept for Eastleigh Town Council was reviewed and amended after publication of the Council Tax Resolutions report agreed by Council on 27 February 2023.
The total taxes as per Paragraph 7 of the report have been updated as shown on the following page.
The full report will be reviewed and republished in due course.
4
Public Participation
You can submit questions in advance of the meeting to the following email address: democratic.services@eastleigh.gov.uk. The deadline for submissions is 12pm on 22 March 2023.
Please let us know if you wish to attend the meeting. PLEASE DO NOT ATTEND IF YOU HAVE ANY COVID-19 SYMPTOMS.
Please let us know if you wish to attend the meeting. PLEASE DO NOT ATTEND IF YOU HAVE ANY COVID-19 SYMPTOMS.
Minutes
There was no public participation on this occasion.
5
Recommendations from Committees
Attachments:
- Document Recommendations to Cabinet 15 Mar 2023
Minutes
Issue
To consider recommendations from Policy and Performance Scrutiny Panel (Paper 5)
Consideration
The report sets out recommendations from the Policy and Performance Scrutiny Panel.
RESOLVED –
(1)That Cabinet agreed the following recommendations from Policy and Performance Scrutiny Panel:
(a) Improve guides on the planning process for the public and councillors;
(b) Review the planning website for ease of use;
(c) Provide a training session on the Planning Obligations (S106s) with Local Area Managers and Local Area Committees;
(d) Provide clarity on the long-term monitoring regime on major planning applications;
(e) Identify measures to highlight when planning conditions or obligations are completed; and
(f) Increase the level of dedicated councillor training on planning;
(2) That Cabinet agreed the following additional recommendation:
(a) Look to reinstate post-completion audits.
To consider recommendations from Policy and Performance Scrutiny Panel (Paper 5)
Consideration
The report sets out recommendations from the Policy and Performance Scrutiny Panel.
RESOLVED –
(1)That Cabinet agreed the following recommendations from Policy and Performance Scrutiny Panel:
(a) Improve guides on the planning process for the public and councillors;
(b) Review the planning website for ease of use;
(c) Provide a training session on the Planning Obligations (S106s) with Local Area Managers and Local Area Committees;
(d) Provide clarity on the long-term monitoring regime on major planning applications;
(e) Identify measures to highlight when planning conditions or obligations are completed; and
(f) Increase the level of dedicated councillor training on planning;
(2) That Cabinet agreed the following additional recommendation:
(a) Look to reinstate post-completion audits.
6
Affordable Housing Service Policies
Attachments:
- Document Affordable Housing Policy Cabinet March 23 15 Mar 2023
- Document Housing App 1 Adaptations Policy 15 Mar 2023
- Document Housing App 2 Decant Policy 15 Mar 2023
- Document Housing App 3 Void Policy v2 15 Mar 2023
- Document Housing App 4 Equality Impact Assessment - Affordable Housing Service Policy 15 Mar 2023
Minutes
Issue
The Council has been a local authority Registered Provider of affordable homes since May 2021 and is due to be the landlord of its first affordable housing tenants (from the Hampshire Home Choice Register) in 2023/24. As a Registered Provider of affordable housing the Council must ensure that it meets not only its regulatory requirements but also puts in place a transparent high performing service for its customer. (Paper 6)
Consideration
Several policies require approval to enable the timely delivery of the Council’s new affordable housing service. The draft policies are fully compliant and up to date with the latest regulations. The policies will be monitored and reviewed annually, using lessons learnt and tenant input to further improve them and the services they underpin.
RESOLVED –
That Cabinet considered the third tranche of policies (Adaptations Policy, Decant Policy and Void Policy) and approved on the terms as outlined in this report.
The Council has been a local authority Registered Provider of affordable homes since May 2021 and is due to be the landlord of its first affordable housing tenants (from the Hampshire Home Choice Register) in 2023/24. As a Registered Provider of affordable housing the Council must ensure that it meets not only its regulatory requirements but also puts in place a transparent high performing service for its customer. (Paper 6)
Consideration
Several policies require approval to enable the timely delivery of the Council’s new affordable housing service. The draft policies are fully compliant and up to date with the latest regulations. The policies will be monitored and reviewed annually, using lessons learnt and tenant input to further improve them and the services they underpin.
RESOLVED –
That Cabinet considered the third tranche of policies (Adaptations Policy, Decant Policy and Void Policy) and approved on the terms as outlined in this report.
7
Corporate Risk Management Annual Report
Attachments:
- Document AnnualRiskManagementReport202122 15 Mar 2023
- Document App1RiskManagementFramework 15 Mar 2023
- Document App2RiskAppetiteStatement 15 Mar 2023
- Document App3 Terms of Reference 15 Mar 2023
Minutes
Issue
The Executive Head of Governance is responsible for the co-ordination of Corporate Risk Management. The Strategic Risk Management Group (SRMG) are responsible for overseeing and monitoring the Council’s response to Risk Management. (Paper 7)
Consideration
This Annual Report provides a summary of Risk Management activity during 2021/22 and also presents the Risk Management Framework (the Policy), Risk Appetite Statement and Terms of Reference for SRMG. The preparation of the report for 2021/22 was paused whilst Internal Audit conducted an independent review of the Council’s risk management arrangements during quarter 3. This has enabled the findings of the Internal Audit review to be incorporated into the review of the Risk Management Framework, Risk Appetite Statement and Terms of Reference.
RESOLVED –
That Cabinet:
(1) considered the Annual Risk Management Report; and
(2) approved the Risk Management Framework, Risk Appetite Statement and the Terms of Reference.
The Executive Head of Governance is responsible for the co-ordination of Corporate Risk Management. The Strategic Risk Management Group (SRMG) are responsible for overseeing and monitoring the Council’s response to Risk Management. (Paper 7)
Consideration
This Annual Report provides a summary of Risk Management activity during 2021/22 and also presents the Risk Management Framework (the Policy), Risk Appetite Statement and Terms of Reference for SRMG. The preparation of the report for 2021/22 was paused whilst Internal Audit conducted an independent review of the Council’s risk management arrangements during quarter 3. This has enabled the findings of the Internal Audit review to be incorporated into the review of the Risk Management Framework, Risk Appetite Statement and Terms of Reference.
RESOLVED –
That Cabinet:
(1) considered the Annual Risk Management Report; and
(2) approved the Risk Management Framework, Risk Appetite Statement and the Terms of Reference.
8
Exempt Business
To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 in respect of the following item(s) of business on the grounds that it is/they are likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act.
The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000. This came into effect on 1 March 2006.
It is considered that the following items are exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information.
The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000. This came into effect on 1 March 2006.
It is considered that the following items are exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information.
Minutes
RESOLVED -
(1) That, in pursuance of Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they are likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act; and
(2) That, in pursuance of the public interest test, the public interest in disclosing the information contained in the following item of business was outweighed by the public interest in maintaining the exemption.
(1) That, in pursuance of Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they are likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act; and
(2) That, in pursuance of the public interest test, the public interest in disclosing the information contained in the following item of business was outweighed by the public interest in maintaining the exemption.
9
Itchen Valley Country Park - Infrastructure improvements additional funding proposal
Attachments:
- Document IVCP Report 15 Mar 2023
- Document IVCP App 1 15 Mar 2023
- Document IVCP App 2 15 Mar 2023
- Document IVCP App 3 15 Mar 2023
- Document IVCP App 4 15 Mar 2023
Minutes
Issue
To consider the infrastructure improvements at Itchen Valley Country Park. (paper 9)
Consideration
The report sets out a number of matters relating to infrastructure improvements at Itchen Valley Country Park.
RESOLVED –
That the recommendations in the report be approved.
To consider the infrastructure improvements at Itchen Valley Country Park. (paper 9)
Consideration
The report sets out a number of matters relating to infrastructure improvements at Itchen Valley Country Park.
RESOLVED –
That the recommendations in the report be approved.
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