Eastleigh Borough Council
Councillors:
39
Wards:
14
Committees:
17
Meetings (2025):
77
Meetings (2024):
87
Meeting
Cabinet - Eastleigh
Meeting Times
Scheduled Time
Start:
Monday, 22nd January 2024
6:30 PM
Monday, 22nd January 2024
6:30 PM
End:
Monday, 22nd January 2024
10:30 PM
Monday, 22nd January 2024
10:30 PM
Actual Time
Started:
Monday, 22nd January 2024
6:30 PM
Monday, 22nd January 2024
6:30 PM
Finished:
Monday, 22nd January 2024
10:48 PM
Monday, 22nd January 2024
10:48 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
22 Jan 2024
22 Jan 2024
Location:
Rooms 16/17, Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN
Rooms 16/17, Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN
Meeting Attendees
Member
Cabinet Member for the Environment
Vice-Chair
Deputy Leader; Cabinet Member for Regeneration (south)
Member
Cabinet Member for Health and Social Policy
Officer
Senior Solicitor
Julia Davies
Eastleigh Borough Council
Expected
Member
Cabinet Member for Regeneration (north) and Social Policy
Member
Cabinet Member for Transport and Economy
Officer
Chief Internal Auditor
Lisa Smy
Expected
Officer
Health and Communities Partnership Manager
Andrew Saunders
Eastleigh Borogh Council
Expected
Officer
Dee O'Rourke
Expected
Officer
Anna Jaggers
Expected
Chair
Leader of the Council; Cabinet Member for Planning and Property
Meeting Recordings
Agenda
0
RECOMMENDED ITEMS (REQUIRING A DECISION)
Minutes
0
RESOLVED ITEMS (SUBJECT TO QUESTIONS ONLY)
Minutes
2
Declarations of Interest
Councillors are invited to declare interests in relation to items of business on the agenda. Any interests declared will be recorded in the Minutes.
Minutes
There were no declarations of interest in relation to items of business on the agenda.
3
Minutes
To consider the Minutes of the meeting held on 21 December 2023.
Attachments:
- Document Minutes of Previous Meeting 12 Jan 2024
Minutes
RESOLVED -
That the Minutes of the meeting held on 21 December 2023 be agreed as a correct record.
That the Minutes of the meeting held on 21 December 2023 be agreed as a correct record.
4
Public Participation
You can submit questions in advance of the meeting to the following email address: democratic.services@eastleigh.gov.uk. The deadline for submissions is 12pm on 19 January 2024.
Please let us know if you wish to attend the meeting. PLEASE DO NOT ATTEND IF YOU HAVE ANY COVID-19 SYMPTOMS.
Please let us know if you wish to attend the meeting. PLEASE DO NOT ATTEND IF YOU HAVE ANY COVID-19 SYMPTOMS.
Minutes
There was no public participation on this occasion.
5
Recommendations from Committees
Minutes
There were no recommendations from Committees on this occasion.
6
Houses in Multiple Occupation (HMO) Licensing and Fees Policy
Attachments:
- Document HMO Licensing and Fees Report 12 Jan 2024
- Document HMO Licensing and Fees App 1 12 Jan 2024
- Document HMO Licensing and Fees App 2 12 Jan 2024
Minutes
Issue
The Council has a statutory duty to administer the mandatory licensing regime in respect of Houses in Multiple Occupation (HMOs) which are to be occupied by five or more persons within the Borough. (Paper 6)
Consideration
The Council is required to have a policy which is published, outlining how it will deliver this duty and how the fees charged in relation to the licensing scheme are determined.
The previous policy was approved in 2018 and is now due for review.
RESOLVED –
That Cabinet approved the updated Houses in Multiple Occupation (HMO) Licensing and Fees Policy in Appendix 1.
The Council has a statutory duty to administer the mandatory licensing regime in respect of Houses in Multiple Occupation (HMOs) which are to be occupied by five or more persons within the Borough. (Paper 6)
Consideration
The Council is required to have a policy which is published, outlining how it will deliver this duty and how the fees charged in relation to the licensing scheme are determined.
The previous policy was approved in 2018 and is now due for review.
RESOLVED –
That Cabinet approved the updated Houses in Multiple Occupation (HMO) Licensing and Fees Policy in Appendix 1.
7
Empty and Second Home Council Tax Premium
Attachments:
- Document Empty & Second Home Council Tax Premium Report 12 Jan 2024
Minutes
Issue
These policy changes will support a number of strategic objectives including bringing empty or unoccupied homes into use to support housing provision across the Borough. (Paper 7)
Consideration
It will provide additional funding to the collection fund which will be shared between the Council, the major precepting authorities and the local precepting authorities in line with their relevant share of the Council Tax.
RESOLVED –
That Cabinet:
1) approved the changes to the Empty Homes premium charges as detailed in this report; and
2) approved the changes to the Second Home premium as detailed in this report.
These policy changes will support a number of strategic objectives including bringing empty or unoccupied homes into use to support housing provision across the Borough. (Paper 7)
Consideration
It will provide additional funding to the collection fund which will be shared between the Council, the major precepting authorities and the local precepting authorities in line with their relevant share of the Council Tax.
RESOLVED –
That Cabinet:
1) approved the changes to the Empty Homes premium charges as detailed in this report; and
2) approved the changes to the Second Home premium as detailed in this report.
8
Approval of Tranche 6 Housing Policies
Attachments:
- Document Approval of Tranche 6 Housing Policies Report 12 Jan 2024
- Document Appendix 1 - Approval of Tranche 6 Housing Policies 12 Jan 2024
- Document Appendix 2 - Approval of Tranche 6 Housing Policies 12 Jan 2024
- Document Appendix 3 - Approval of Tranche 6 Housing Policies 12 Jan 2024
- Document Appendix 4 - Approval of Tranche 6 Housing Policies 12 Jan 2024
Minutes
Issue
The Council has been a local authority Registered Provider of affordable homes since May 2021 and is due to be the landlord of its first affordable housing tenants (from the Hampshire Home Choice Register) in 2023/24. As a Registered Provider of affordable housing the Council must ensure that it meets not only its regulatory requirements but also puts in place a transparent high performing service for its customer. (Paper 8)
Consideration
Several policies require approval to enable the timely delivery of the Council’s new affordable housing service. The draft policies are fully compliant and up to date with the latest regulations. The policies will be monitored and reviewed annually, using lessons learnt and tenant input to further improve them and the services they underpin.
RESOLVED –
That Cabinet considered the sixth tranche of policies (Fire Policy, Health and Safety Policy, Neighbourhood and Estate Management Policy and Resident Engagement Policy) and then they were approved on the terms as outlined in this report.
The Council has been a local authority Registered Provider of affordable homes since May 2021 and is due to be the landlord of its first affordable housing tenants (from the Hampshire Home Choice Register) in 2023/24. As a Registered Provider of affordable housing the Council must ensure that it meets not only its regulatory requirements but also puts in place a transparent high performing service for its customer. (Paper 8)
Consideration
Several policies require approval to enable the timely delivery of the Council’s new affordable housing service. The draft policies are fully compliant and up to date with the latest regulations. The policies will be monitored and reviewed annually, using lessons learnt and tenant input to further improve them and the services they underpin.
RESOLVED –
That Cabinet considered the sixth tranche of policies (Fire Policy, Health and Safety Policy, Neighbourhood and Estate Management Policy and Resident Engagement Policy) and then they were approved on the terms as outlined in this report.
9
Local Nature Recovery Strategy
Attachments:
- Document Local Nature Recovery Strategy Report 12 Jan 2024
Minutes
Issue
Hampshire County Council has been appointed as the Responsible Authority to produce the Local Nature Recovery Strategy (LNRS) for the county. The strategy will be a spatial strategy for nature and environmental improvements. It will map the most valuable areas for nature and proposals for creating or improving habitats and agree priorities for nature recovery. (Paper 9)
Consideration
Eastleigh Borough Council has a supporting role in the preparation of the LNRS and is a statutory consultee for the strategy. Delegated authority is requested to ensure that the Council can respond to draft documents within the statutory timescales set out in the regulations if this does not provide sufficient time to take this decision to Cabinet.
RESOLVED –
That Cabinet approved delegated authority to the Cabinet Member for Planning and Property to agree and submit responses to Hampshire County Council if required at the key stages in the preparation of the Hampshire Local Nature Recovery Strategy.
Hampshire County Council has been appointed as the Responsible Authority to produce the Local Nature Recovery Strategy (LNRS) for the county. The strategy will be a spatial strategy for nature and environmental improvements. It will map the most valuable areas for nature and proposals for creating or improving habitats and agree priorities for nature recovery. (Paper 9)
Consideration
Eastleigh Borough Council has a supporting role in the preparation of the LNRS and is a statutory consultee for the strategy. Delegated authority is requested to ensure that the Council can respond to draft documents within the statutory timescales set out in the regulations if this does not provide sufficient time to take this decision to Cabinet.
RESOLVED –
That Cabinet approved delegated authority to the Cabinet Member for Planning and Property to agree and submit responses to Hampshire County Council if required at the key stages in the preparation of the Hampshire Local Nature Recovery Strategy.
10
Best Value Notice Update
Attachments:
- Document Best Value Notice Update Report 12 Jan 2024
- Document Appendix 1 - Best_Value_Notice_Letter_to_EBC 12 Jan 2024
- Document Appendix 2 -EBC CIPFA_capital_assurance_review 12 Jan 2024
- Document Appendix 3 - Models of Best Value intervention 12 Jan 2024
- Document Appendix 4 - Actions taken against recommendations received 12 Jan 2024
Minutes
Issue
The Council received a Best Value Notice (BVN) on 19 December 2023. This followed a review of the Council’s borrowing by the Chartered Institute of Public Finance and Accountancy (CIPFA) on behalf of the Minister for Local Government. The BVN requires the Council to agree and monitor an action plan. (Paper 10)
Consideration
The proposed approach to the Council’s response to the Best Value Notice and other recent external reviews in the form of a single consolidated action plan will help to support all of the themes within the Corporate Plan 2023-26. In particular, as several of the proposed actions and improvements will seek to develop internal and procedural matters, this includes the theme of ‘Improving our Organisation’.
RESOLVED –
That Cabinet:
(1) noted the contents of this report, including an acknowledgement of the improvements made to date; and
(2) agreed the broad proposed approach set out below.
The Council received a Best Value Notice (BVN) on 19 December 2023. This followed a review of the Council’s borrowing by the Chartered Institute of Public Finance and Accountancy (CIPFA) on behalf of the Minister for Local Government. The BVN requires the Council to agree and monitor an action plan. (Paper 10)
Consideration
The proposed approach to the Council’s response to the Best Value Notice and other recent external reviews in the form of a single consolidated action plan will help to support all of the themes within the Corporate Plan 2023-26. In particular, as several of the proposed actions and improvements will seek to develop internal and procedural matters, this includes the theme of ‘Improving our Organisation’.
RESOLVED –
That Cabinet:
(1) noted the contents of this report, including an acknowledgement of the improvements made to date; and
(2) agreed the broad proposed approach set out below.
11
Corporate Peer Challenge Action Plan
Attachments:
- Document Corporate Peer Challenge 12 Jan 2024
- Document Corporate Peer Challenge App 2 12 Jan 2024
- Document Corporate Peer Challenge App 1 12 Jan 2024
Minutes
Issue
A Corporate Peer Challenge (CPC), run by the Local Government Association (LGA) is a trusted voluntary method of reviewing the workings of a council, undertaken by Members and officers from other, nationwide, Local Authorities who volunteer their time (known as the ‘peer team’). (Paper 11)
Consideration
The Council voluntarily hosted an on-site CPC review from 17-19 October 2023. Undertaking a CPC review provided a timely opportunity to gain impartial feedback on the Council, allowed for meaningful validation of the Council’s performance and overall forward plans and helped to identify further actions to help improve performance.
RESOLVED –
Cabinet noted the Corporate Peer Challenge outcome report (attached at Appendix one) and approved the action plan (attached as Appendix two).
A Corporate Peer Challenge (CPC), run by the Local Government Association (LGA) is a trusted voluntary method of reviewing the workings of a council, undertaken by Members and officers from other, nationwide, Local Authorities who volunteer their time (known as the ‘peer team’). (Paper 11)
Consideration
The Council voluntarily hosted an on-site CPC review from 17-19 October 2023. Undertaking a CPC review provided a timely opportunity to gain impartial feedback on the Council, allowed for meaningful validation of the Council’s performance and overall forward plans and helped to identify further actions to help improve performance.
RESOLVED –
Cabinet noted the Corporate Peer Challenge outcome report (attached at Appendix one) and approved the action plan (attached as Appendix two).
12
Financial Assistance Policy
Attachments:
- Document Financial Assistance Policy Report 12 Jan 2024
- Document Financial Assistance Policy App 1 12 Jan 2024
- Document Financial Assistance Policy App 2 12 Jan 2024
Minutes
Issue
The Council has a statutory duty to administer disabled facility grants (DFGs) for adaptations that will allow residents remain in their homes for longer. The Council are required to have a policy on how grants (and other financial assistance) are provided. The policy has been reviewed and updated in response to continuing pressures on the service’s budget to enable cost-effective spend and it can benefit the maximum number of people as possible. (Paper 12)
Consideration
This updated policy (Appendix 1) has updated and strengthened wording to items within the DFG Eligible Works section so as to make clearer the limitations and extent of works to which grant funding may be provided, updated and strengthened wording in the DFG and Loans Conditions section in relation to requirements to notify us if intending to move afterwards and removed the discretionary provision for a Handy Person Service.
RESOLVED –
That Cabinet approved the updated Financial Assistance Policy in Appendix 1.
The Council has a statutory duty to administer disabled facility grants (DFGs) for adaptations that will allow residents remain in their homes for longer. The Council are required to have a policy on how grants (and other financial assistance) are provided. The policy has been reviewed and updated in response to continuing pressures on the service’s budget to enable cost-effective spend and it can benefit the maximum number of people as possible. (Paper 12)
Consideration
This updated policy (Appendix 1) has updated and strengthened wording to items within the DFG Eligible Works section so as to make clearer the limitations and extent of works to which grant funding may be provided, updated and strengthened wording in the DFG and Loans Conditions section in relation to requirements to notify us if intending to move afterwards and removed the discretionary provision for a Handy Person Service.
RESOLVED –
That Cabinet approved the updated Financial Assistance Policy in Appendix 1.
13
Exempt Business
To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 in respect of the following item(s) of business on the grounds that it is/they are likely to involve the disclosure of exempt information as defined in paragraph(s) 3 of Part 1 of Schedule 12A of the Act.
The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000. This came into effect on 1 March 2006.
It is considered that the following items are exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information.
The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000. This came into effect on 1 March 2006.
It is considered that the following items are exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information.
Minutes
RESOLVED -
(1) That, in pursuance of Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they are likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act; and
(2) That, in pursuance of the public interest test, the public interest in disclosing the information contained in the following item of business was outweighed by the public interest in maintaining the exemption.
(1) That, in pursuance of Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they are likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act; and
(2) That, in pursuance of the public interest test, the public interest in disclosing the information contained in the following item of business was outweighed by the public interest in maintaining the exemption.
14
Property Transaction
Attachments:
- Document Property Transaction Report 12 Jan 2024
15
Land Disposal
Attachments:
- Document Land Disposal Report 12 Jan 2024
- Document Appendix 1 - Land Disposal 12 Jan 2024
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