Eastleigh Borough Council
Councillors:
38
Wards:
14
Committees:
17
Meetings (2025):
77
Meetings (2024):
87
Meeting
Audit and Resources Committee - Eastleigh
Meeting Times
Scheduled Time
Start:
Wednesday, 14th May 2025
6:15 PM
Wednesday, 14th May 2025
6:15 PM
End:
Wednesday, 14th May 2025
10:15 PM
Wednesday, 14th May 2025
10:15 PM
Meeting Status
Status:
New
New
Date:
14 May 2025
14 May 2025
Location:
Ground Floor, Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN
Ground Floor, Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN
Meeting Attendees
Co-Optee
Indpendent Co-Opted Member
Martyn Royle (Independent Co-Opted Member)
Apologies
Co-Optee
Independent Co-Opted Member
Stefan Hargrave (Independent Co-Opted Member)
Apologies
Officer
Deputy Chief Executive
Sarah King
Expected
Officer
Service Director Governance and Support
Joanne Cassar
Expected
Officer
Chief Executive
James Strachan
Expected
Officer
Anna Jaggers
Expected
Officer
Deputy Head of Legal Services
Julia Davies
Eastleigh Borough Council
Expected
Council Staff
David Allister
Expected
Member
Leader of the Independent Group
Member
Cabinet Member for Transport and Economy
Agenda
2
Public Participation
You can submit questions in advance of the meeting to the following email address: democratic.services@eastleigh.gov.uk. The deadline for submissions is 12pm on 13 May 2025. Please let us know if you wish to attend the meeting.
Minutes
There was no public participation on this occasion.
3
Declarations of Interest
Councillors are invited to declare interests in relation to items of business on the agenda. Any interests declared will be recorded in the Minutes.
Minutes
There were no declarations of interest in relation to items of business on the agenda.
4
Minutes
To consider the Minutes of the meeting held on 18 March 2025.
Attachments:
- Document FINAL Minutes 18.03.25 06 May 2025
Minutes
RESOLVED –
That the Minutes of the meeting held on 18 March 2025 be confirmed and signed by the Chair as a correct record.
That the Minutes of the meeting held on 18 March 2025 be confirmed and signed by the Chair as a correct record.
5
External Audit Annual Report 2023/2024
Attachments:
- Document 24 Eastleigh Borough Council - Auditor's Annual Report - 25 April 2025 06 May 2025
Minutes
Mark Hodgson, Partner – EY, presented the report (paper 5). He highlighted that this was a summary of the audit and there had been no new key messages following it’s presentation to Audit and Resources Committee in January 2025. The audit opinion had been signed on 26 February 2025.
RESOLVED –
That the External Audit Report 2023/24 be noted.
RESOLVED –
That the External Audit Report 2023/24 be noted.
6
External Audit Plan 2024/2025
Attachments:
- Document 25 Eastleigh Borough Council - Audit Plan - 28 April 2025 06 May 2025
Minutes
Katie Lean, Assistant Manager – EY, presented the report (paper 6). She highlighted that initial sampling would take place in July ahead of EY returning between August and December to conduct the audit. They planned to issue the audit opinion in November to meet the new code of practice.
RESOLVED –
That the External Audit Plan 2024/25 be noted.
RESOLVED –
That the External Audit Plan 2024/25 be noted.
7
Verbal Updates from Members Representing Strategic Risk Management Group (SRMG) / Procurement Executive Group (PEG)
Minutes
There were no updates from groups as they had not met.
8
Cabinet Forward Plan
Attachments:
- Document May 2025 - March 2026 06 May 2025
Minutes
The Committee considered the current Forward Plan of Key Decisions.
It was AGREED -
That the current Forward Plan be noted.
It was AGREED -
That the current Forward Plan be noted.
9
A&R Work Programme
Attachments:
- Document AR Work programme 2025 - 26 (1) 06 May 2025
Minutes
The Committee considered its current Work Programme. The Committee requested that the previously agreed regular updates relating to the Council’s theatres, be added to the Work Programme.
It was AGREED -
That the Work Programme be noted.
It was AGREED -
That the Work Programme be noted.
10
Asset Management Strategy 2025-2030
Attachments:
- Document Asset Management Strategy 06 May 2025
- Document Asset Management Strategy App 1 06 May 2025
Minutes
Ali Mew, Head of Property, presented the report (paper 10). The previous strategy was for a five year term and was due for the refresh. She highlighted the key significant commercial achievements over the term of the strategy. The new strategy references Local Government Reorganisation but still runs for a five year term. She noted that the Council was in a strong position with this strategy.
The Committee requested that the Strategic Land Strategy be added to the Work Programme, when ready, ahead of any Cabinet decision.
RESOLVED –
That the Audit and Resources Committee considered and commented on this report detailing the new Asset Management Strategy for the period 2025 – 2030.
The Committee requested that the Strategic Land Strategy be added to the Work Programme, when ready, ahead of any Cabinet decision.
RESOLVED –
That the Audit and Resources Committee considered and commented on this report detailing the new Asset Management Strategy for the period 2025 – 2030.
11
Property Portfolio Update
Attachments:
- Document Property Portfolio Update Report 06 May 2025
- Document Property Portfolio Update App 1 06 May 2025
- Document Property Portfolio Update App 2 06 May 2025
Minutes
Ali Mew, Head of Property, outlined the report (paper 11) that included an update on Wessex House. A number of questions had been raised by a member of the public relating to the exempt appendix, the portfolio valuation and Wessex House. These were read and answered in full by staff.
RESOLVED -
That the Audit and Resources Committee considered and commented on this report detailing performance relating to the Council’s (non-housing) Property Portfolio and the Repair and Renewal Budget.
RESOLVED -
That the Audit and Resources Committee considered and commented on this report detailing performance relating to the Council’s (non-housing) Property Portfolio and the Repair and Renewal Budget.
12
Exempt Business
To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 in respect of the following item(s) of business on the grounds that it is/they are likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act.
The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000. This came into effect on 1 March 2006.
It is considered that the following items are exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information.
The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000. This came into effect on 1 March 2006.
It is considered that the following items are exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information.
Minutes
RESOLVED -
(1) That, in pursuance of Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they are likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act; and
(2) That, in pursuance of the public interest test, the public interest in disclosing the information contained in the following item of business was outweighed by the public interest in maintaining the exemption.
(1) That, in pursuance of Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they are likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act; and
(2) That, in pursuance of the public interest test, the public interest in disclosing the information contained in the following item of business was outweighed by the public interest in maintaining the exemption.
13
Property Portfolio Update Exempt Appendix
Attachments:
- Document Property Portfolio Update App 3 EXEMPT 06 May 2025
Previous Meetings
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