Eastleigh Borough Council
Councillors:
38
Wards:
14
Committees:
17
Meetings (2025):
77
Meetings (2024):
87
Meeting
Council - Eastleigh
Meeting Times
Scheduled Time
Start:
Thursday, 27th February 2025
7:00 PM
Thursday, 27th February 2025
7:00 PM
End:
Thursday, 27th February 2025
11:00 PM
Thursday, 27th February 2025
11:00 PM
Meeting Status
Status:
Confirmed; Budget
Confirmed; Budget
Date:
27 Feb 2025
27 Feb 2025
Location:
The Point, Leigh Road, Eastleigh, SO50 9DE
The Point, Leigh Road, Eastleigh, SO50 9DE
Meeting Attendees
Member
Cabinet Member for Regeneration (north) and Social Policy
Secretary
Democratic Services Manager
Laura Johnston
Democratic Services Manager
Expected
Vice-Chair
Mayor of Eastleigh
Member
Deputy Leader; Cabinet Member for Regeneration (south)
Member
Cabinet Member for Health and Social Policy
Member
Cabinet Member for Transport and Economy
Member
Deputy Mayor of Eastleigh
Member
Leader of the Council; Cabinet Member for Planning and Property
Member
Cabinet Member for the Environment
Officer
Chief Executive
James Strachan
Expected
Officer
Health and Communities Partnership Manager
Andrew Saunders
Eastleigh Borogh Council
Expected
Officer
Anna Jaggers
Expected
Member
Leader of the Independent Group
Member
Councillor Karl Attrill
Hiltingbury
Present, as expected
Agenda
0
CHANDLER'S FORD AND HILTINGBURY LOCAL AREA COMMITTEE
15 January 2025
0
AUDIT AND RESOURCES COMMITTEE
14 November 2024
3 December 2024
13 January 2025
11 February 2025
3 December 2024
13 January 2025
11 February 2025
0
HEDGE END, WEST END AND BOTLEY LOCAL AREA COMMITTEE
11 November 2024
27 January 2025
27 January 2025
0
PART 1 - DECISIONS TO BE TAKEN
0
ADMINISTRATION COMMITTEE
12 November 2024
9 December 2024
10 February 2025
9 December 2024
10 February 2025
0
EXEMPT ITEM
0
PART 2 - STATEMENTS AND QUESTIONS
0
PART 3 - RESOLVED ITEMS
0
CABINET
19 November 2024
5 December 2024
14 January 2025
20 February 2025
5 December 2024
14 January 2025
20 February 2025
0
POLICY AND PERFORMANCE SCRUTINY PANEL
25 November 2024
9 January 2025
13 February 2025
9 January 2025
13 February 2025
0
LICENSING COMMITTEE
5 February 2025
0
BISHOPSTOKE, FAIR OAK AND HORTON HEATH LOCAL AREA COMMITTEE
27 November 2024
0
BURSLEDON, HAMBLE-LE-RICE AND HOUND LOCAL AREA COMMITTEE
21 November 2024
1
APOLOGIES FOR ABSENCE
2
PUBLIC PARTICIPATION
You can submit questions in advance of the meeting to the following email address: democratic.services@eastleigh.gov.uk. The deadline for submissions is 12pm on Wednesday 26 February. Please let us know if you wish to attend the meeting.
Minutes
There was no public participation on this occasion.
3
MAYOR'S ANNOUNCEMENTS
Attachments:
- Document Mayor's Announcements 27 Feb 25 10 Mar 2025
Minutes
The Mayor gave an overview of recent Civic Events (copy appended to the minutes).
The Mayor wished Paul Naylor, Service Director for Neighbourhoods and Greenspaces a very happy retirement as this was his last Council meeting. Paul has been with Eastleigh Borough Council for 16 years and in that time has won countless national awards and been instrumental in Eastleigh achieving the highest recycling rates in Hampshire. The Mayor welcomed his successor David Allister.
The Mayor wished Paul Naylor, Service Director for Neighbourhoods and Greenspaces a very happy retirement as this was his last Council meeting. Paul has been with Eastleigh Borough Council for 16 years and in that time has won countless national awards and been instrumental in Eastleigh achieving the highest recycling rates in Hampshire. The Mayor welcomed his successor David Allister.
4
DECLARATIONS OF INTEREST
Councillors are invited to declare interests in relation to items of business on the agenda. Any interests declared will be recorded in the Minutes.
Minutes
There were no declarations of interest in relation to items on the agenda on this occasion.
5
MINUTES
To approve as a correct record the Minutes of the Council meeting held on 18 November 2024.
Attachments:
- Document Minutes Public Pack, 18/11/2024 Council 19 Feb 2025
Minutes
RESOLVED -
That the Minutes of the meeting held on 18 November 2024 be agreed as a correct record.
That the Minutes of the meeting held on 18 November 2024 be agreed as a correct record.
6
LEADER'S REPORT
Minutes
The Leader gave a verbal report on the latest information regarding the process towards creating a County Mayoral Combined Authority for Hampshire and the Solent and progress on Local Government Reorganisation (LGR) across Hampshire.
All 15 Councils across the region were working collaboratively to sign up to principles on LGR and highlight some issues, although full agreement had not yet been reached. The proposals should be based on place, devolution and quality of services, not simply population or financial viability. A report would be taken to Cabinet in March, ahead of the deadline to submit an initial proposal to government, which would sum up the position and indicate progress and direction.
All 15 Councils across the region were working collaboratively to sign up to principles on LGR and highlight some issues, although full agreement had not yet been reached. The proposals should be based on place, devolution and quality of services, not simply population or financial viability. A report would be taken to Cabinet in March, ahead of the deadline to submit an initial proposal to government, which would sum up the position and indicate progress and direction.
7
GENERAL FUND REVENUE BUDGET 2024/25 - 2025/26 AND MEDIUM-TERM FINANCIAL PLAN 2024/25 - 2028/29
(A) A Procedure Note is attached and was emailed to Councillors in advance of the meeting
(B) Recommendations from Committees (to follow)
(C) General Fund Revenue Budget 2024/25 – 2025/26 and Medium-Term Financial Plan 2024/25 – 2028/29 reports (for information)
(B) Recommendations from Committees (to follow)
(C) General Fund Revenue Budget 2024/25 – 2025/26 and Medium-Term Financial Plan 2024/25 – 2028/29 reports (for information)
Attachments:
- Document CouncilBudgetDebateSequence 19 Feb 2025
- Document Budget Report 2025-26 19 Feb 2025
- Document Appendix A - Medium Term Financial Plan 2024-2029 19 Feb 2025
- Document Appendix B - General Fund Movements 19 Feb 2025
- Document Appendix C - Financial Risk Assessment 19 Feb 2025
- Document Cabinet Recs to Council BUDGET 19 Feb 2025
- Document Leader's Report - 2025 Budget 10 Mar 2025
Minutes
Consideration was given to the recommendations contained in the Minutes of the Cabinet meeting held on 20 February 2025 concerning the 2025/26 – 2026/27 General Fund Revenue Budget and the Medium Term Financial Plan 2025/26 to 2029/30 (agenda item 7).
The Leader introduced the budget (copy of speech appended to signed minutes).
Councillor Parker-Jones, speaking on behalf of the Independent Group, did not put forward any enhancements or amendments but wanted to be reassured that staff were being supported through the LGR process and that there was sufficient funding available to ensure that every area of Eastleigh got the best for its residents. Councillor Parker-Jones highlighted her commitment to work together to secure the best outcomes for the borough.
A recorded vote occurred:
FOR: Councillors Asman, K Attrill, M Attrill, Bicknell, Bourne, Broadhurst, Caws, Corben, Couldrey, Craig, Du-Crow, Duguid, Garton, Gomer, Hadaway, Holes, Holland, House, Irish, Kyrle, Marsh, O’Sullivan, Park, Parker-Jones, Pragnell, Pretty, Reynolds, Spencer, Tennent and Tidridge.
ABSTAIN: Councillor Broomfield.
(FOR: 30; ABSTAIN: 1)
RESOLVED –
That Council:
(1) set the revised Net Revenue Budget Requirement for 2024/25 at £21,339,000 and notes the impact on the Council’s General Fund balance (para 13);
(2) set the Net Revenue Budget Requirement for 2025/26 at £20,631,000 and notes the impact on the Council’s General Fund balance (para 13);
(3) noted the Local Government Finance settlement for 2025/26 (para 43);
(4) approved budget adjustments for 2024/25 and 2025/26 incorporated within the appended Medium-Term Financial Plan (Appendix A) (para 19-31);
(5) approved the Medium-Term Financial Plan for 2024/25 – 2028/29 (Appendix A)
(6) approved an increase of £2.12 (1.5%) for 2025/26 for the average Council Tax for Eastleigh Borough Council (para 44);
(7) approved the Special Expenses for Parished areas (para 49-52);
(8) approved the budgeted Service Improvement and Efficiencies requirement (para 40-42); and
(9) approved transfers to/from Earmarked Reserves and the continued freeze of any further discretionary transfers to or from all reserves (para 36-38).
Council extended its thanks to all officers and Councillors that took part in the preparation of the budget.
The Leader introduced the budget (copy of speech appended to signed minutes).
Councillor Parker-Jones, speaking on behalf of the Independent Group, did not put forward any enhancements or amendments but wanted to be reassured that staff were being supported through the LGR process and that there was sufficient funding available to ensure that every area of Eastleigh got the best for its residents. Councillor Parker-Jones highlighted her commitment to work together to secure the best outcomes for the borough.
A recorded vote occurred:
FOR: Councillors Asman, K Attrill, M Attrill, Bicknell, Bourne, Broadhurst, Caws, Corben, Couldrey, Craig, Du-Crow, Duguid, Garton, Gomer, Hadaway, Holes, Holland, House, Irish, Kyrle, Marsh, O’Sullivan, Park, Parker-Jones, Pragnell, Pretty, Reynolds, Spencer, Tennent and Tidridge.
ABSTAIN: Councillor Broomfield.
(FOR: 30; ABSTAIN: 1)
RESOLVED –
That Council:
(1) set the revised Net Revenue Budget Requirement for 2024/25 at £21,339,000 and notes the impact on the Council’s General Fund balance (para 13);
(2) set the Net Revenue Budget Requirement for 2025/26 at £20,631,000 and notes the impact on the Council’s General Fund balance (para 13);
(3) noted the Local Government Finance settlement for 2025/26 (para 43);
(4) approved budget adjustments for 2024/25 and 2025/26 incorporated within the appended Medium-Term Financial Plan (Appendix A) (para 19-31);
(5) approved the Medium-Term Financial Plan for 2024/25 – 2028/29 (Appendix A)
(6) approved an increase of £2.12 (1.5%) for 2025/26 for the average Council Tax for Eastleigh Borough Council (para 44);
(7) approved the Special Expenses for Parished areas (para 49-52);
(8) approved the budgeted Service Improvement and Efficiencies requirement (para 40-42); and
(9) approved transfers to/from Earmarked Reserves and the continued freeze of any further discretionary transfers to or from all reserves (para 36-38).
Council extended its thanks to all officers and Councillors that took part in the preparation of the budget.
8
COUNCIL TAX RESOLUTIONS 2025/26
To consider the report of the Chief Financial Officer regarding the Council Tax Resolutions 2025/26.
Attachments:
- Document Council Tax Resolutions 2025-26 Report 19 Feb 2025
Minutes
Consideration was given to a report by the Chief Financial Officer detailing the Council Tax Resolutions for 2025/26 (agenda item 8).
A recorded vote occurred:
FOR: Councillors Asman, K Attrill, M Attrill, Bicknell, Bourne, Broadhurst, Broomfield, Caws, Corben, Couldrey, Craig, Du-Crow, Duguid, Garton, Gomer, Hadaway, Holes, Holland, House, Irish, Kyrle, Marsh, O’Sullivan, Park, Parker-Jones, Pragnell, Pretty, Reynolds, Spencer, Tennent and Tidridge.
(FOR: 31 )
RESOLVED –
That Council:
(1) approved the Council Tax Resolutions as set out within this report. This brings together the Borough’s Council Tax Requirement, including special expenses and that of the other major preceptors (Hampshire County Council, Hampshire and Isle of Wight Fire and Rescue and The Hampshire and Isle of Wight Police and Crime Commissioner) and sets the Council Tax charges for 2025/26; and
(2) gave delegated authority to the Deputy Chief Executive (Chief Financial Officer/Section 151 Officer) to implement any variation to the overall level of Council Tax arising from the final notification of any Parish, Hampshire County Council and Hampshire & Isle of Wight Fire and Rescue Authority precepts received after the publication date of this report.
A recorded vote occurred:
FOR: Councillors Asman, K Attrill, M Attrill, Bicknell, Bourne, Broadhurst, Broomfield, Caws, Corben, Couldrey, Craig, Du-Crow, Duguid, Garton, Gomer, Hadaway, Holes, Holland, House, Irish, Kyrle, Marsh, O’Sullivan, Park, Parker-Jones, Pragnell, Pretty, Reynolds, Spencer, Tennent and Tidridge.
(FOR: 31 )
RESOLVED –
That Council:
(1) approved the Council Tax Resolutions as set out within this report. This brings together the Borough’s Council Tax Requirement, including special expenses and that of the other major preceptors (Hampshire County Council, Hampshire and Isle of Wight Fire and Rescue and The Hampshire and Isle of Wight Police and Crime Commissioner) and sets the Council Tax charges for 2025/26; and
(2) gave delegated authority to the Deputy Chief Executive (Chief Financial Officer/Section 151 Officer) to implement any variation to the overall level of Council Tax arising from the final notification of any Parish, Hampshire County Council and Hampshire & Isle of Wight Fire and Rescue Authority precepts received after the publication date of this report.
9
CAPITAL, TREASURY MANAGEMENT AND INVESTMENT STRATEGY
Attachments:
- Document Capital, Treasury Management and Investment Investment Strategies 2025-26 - Cover Report 19 Feb 2025
- Document Appendix 1 - Capital Strategy 2025-26 19 Feb 2025
- Document Appendix 1A - Capital Programme 2025-26 19 Feb 2025
- Document Appendix 1B - Project Map 19 Feb 2025
- Document Appendix 1C - Flexible Use of Capital Receipts 2024-25 19 Feb 2025
- Document Appendix 2 - Treasury Management Strategy 2025-26 19 Feb 2025
- Document Appendix 2A - MRP Statement 19 Feb 2025
- Document Appendix 2B - Prudential Indicators 19 Feb 2025
- Document Appendix 2C - Treasury Management Policy Statement 19 Feb 2025
- Document Appendix 2D -TMP's and IMP's 19 Feb 2025
- Document Appendix 3 - Investment Strategy 2025-26 19 Feb 2025
- Document Cabinet Recs to Council CAPITAL STRATEGY 19 Feb 2025
Minutes
Consideration was given to a report by the Chief Financial Officer detailing the Capital, Treasury Management and Investment Strategies (agenda item 9).
RESOLVED –
That Council approved:
(1) the Capital Strategy at Appendix 1;
(2) the Treasury Management Strategy at Appendix 2;
(3) the Investment Strategy at Appendix 3;
(4) the Flexible Use of Capital Receipts Strategy at Appendix 1D;
(5) the Minimum Revenue Provision (MRP) Statement at Appendix 2A;
(6) the Prudential Indicators at Appendix 2B;
(7) the Treasury Management Policy Statement at Appendix 2C; and
(8) the Treasury Management Practices (TMP’s) and Investment Management Practices (IMP’s) at Appendix 2D.
RESOLVED –
That Council approved:
(1) the Capital Strategy at Appendix 1;
(2) the Treasury Management Strategy at Appendix 2;
(3) the Investment Strategy at Appendix 3;
(4) the Flexible Use of Capital Receipts Strategy at Appendix 1D;
(5) the Minimum Revenue Provision (MRP) Statement at Appendix 2A;
(6) the Prudential Indicators at Appendix 2B;
(7) the Treasury Management Policy Statement at Appendix 2C; and
(8) the Treasury Management Practices (TMP’s) and Investment Management Practices (IMP’s) at Appendix 2D.
10
EXEMPT BUSINESS
To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 in respect of the following item(s) of business on the grounds that it is/they are likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act.
The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000. This came into effect on 1 March 2006.
It is considered that the following items are exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information.
The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000. This came into effect on 1 March 2006.
It is considered that the following items are exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information.
Minutes
Councillors indicated that they did not wish to discuss the confidential appendices so it was not necessary to move into exempt session.
11
CAPITAL, TREASURY MANAGEMENT AND INVESTMENT STRATEGY EXEMPT APPENDICES
To consider the Capital, Investment and Treasury Management Strategy exempt appendices if required.
Attachments:
- Document Appendix 3A - Commercial Investments EXEMPT 19 Feb 2025
12
LOCAL PAY POLICY STATEMENT
Attachments:
- Document Annual Pay Policy Statement 2024 Report 19 Feb 2025
Minutes
Consideration was given to the report of the Head of HR which outlined the Local Pay Policy (agenda item 12).
RESOLVED –
That Council formally confirmed its acceptance of the attached
Pay Policy Statement which complies with the Council’s obligation under Section 38 of the Localism Act 2011. This Pay Policy Statement will then be published on the Council’s website for transparency.
RESOLVED –
That Council formally confirmed its acceptance of the attached
Pay Policy Statement which complies with the Council’s obligation under Section 38 of the Localism Act 2011. This Pay Policy Statement will then be published on the Council’s website for transparency.
13
UPDATES TO THE CONSTITUTION
Attachments:
- Document Updates to the Constitution Report 19 Feb 2025
- Document Updates to the Constitution Appendix 1 19 Feb 2025
- Document Updates to the Constitution Appendix 2 19 Feb 2025
Minutes
Consideration was given to the report of the Service Director – Governance and Support (Monitoring Officer) (item 13).
RESOLVED –
That Council approved the proposed amendments to the Constitution to:
a) incorporate changes required to the Contract Standing Orders (part 4, appendix K) to comply with the Procurement Act 2023; and
b) update function 110 of the Scheme of Delegation (Part 3, appendix C).
RESOLVED –
That Council approved the proposed amendments to the Constitution to:
a) incorporate changes required to the Contract Standing Orders (part 4, appendix K) to comply with the Procurement Act 2023; and
b) update function 110 of the Scheme of Delegation (Part 3, appendix C).
14
CITIZEN OF HONOUR NOMINATIONS
Attachments:
- Document Citizen of Honour Report 19 Feb 2025
Minutes
Consideration was given to a report of the Chief Executive detailing the Citizen of Honour Nominations (agenda item 14).
RESOLVED:
That Council confirms the nominations of the following Citizens of Honour agreed by the Mayor, Deputy Mayor, Liberal Democrat Group, and Independent Group Leaders:
(i) Wendy Cummins
(ii) Julie Olden
(iii) Rose Timms
RESOLVED:
That Council confirms the nominations of the following Citizens of Honour agreed by the Mayor, Deputy Mayor, Liberal Democrat Group, and Independent Group Leaders:
(i) Wendy Cummins
(ii) Julie Olden
(iii) Rose Timms
15
CABINET STATEMENTS
To receive the following written statements by Members of the Cabinet on relevant portfolio matters and to deal with any related questions:
a. Cabinet Member for Health and Wellbeing – Councillor Craig
b. Cabinet Member for Social Policy and Regeneration (North) – Councillor Bicknell
a. Cabinet Member for Health and Wellbeing – Councillor Craig
b. Cabinet Member for Social Policy and Regeneration (North) – Councillor Bicknell
Attachments:
- Document Cabinet Statement - Health and Wellbeing 19 Feb 2025
- Document Cabinet Statement - Social Policy and Regeneration North 19 Feb 2025
Minutes
RESOLVED –
That the Cabinet Statements, as set out in the agenda pack be noted.
That the Cabinet Statements, as set out in the agenda pack be noted.
16
COUNCILLORS' QUESTIONS
To deal with questions from Councillors to the Leader and Cabinet Councillors on Cabinet decisions, performance and strategy.
Attachments:
- Document QUESTIONS FOR COUNCIL MEETING 19 Feb 2025
Minutes
There were Councillors questions as set out in the Agenda, and supplementary questions were answered by the Leader and relevant Cabinet Members.
17
RESOLVED ITEMS - FOR NOTING AND QUESTIONS ONLY
Minutes
RESOLVED -
That the Minutes of the following meetings be received:
CABINET
19 November 2024
5 December 2024
14 January 2025
20 February 2025
ADMINISTRATION COMMITTEE
12 November 2024
9 December 2024
10 February 2025
AUDIT AND RESOURCES COMMITTEE
14 November 2024
3 December 2024
13 January 2025
11 February 2025
POLICY AND PERFORMANCE SCRUTINY PANEL
25 November 2024
9 January 2025
13 February 2025
LICENSING COMMITTEE
5 February 2025
BISHOPSTOKE, FAIR OAK AND HORTON HEATH LOCAL AREA COMMITTEE
27 November 2024
BURSLEDON, HAMBLE-LE-RICE AND HOUND LOCAL AREA COMMITTEE
21 November 2024
CHANDLER'S FORD AND HILTINGBURY LOCAL AREA COMMITTEE
15 January 2025
HEDGE END, WEST END AND BOTLEY LOCAL AREA COMMITTEE
11 November 2024
27 January 2025
That the Minutes of the following meetings be received:
CABINET
19 November 2024
5 December 2024
14 January 2025
20 February 2025
ADMINISTRATION COMMITTEE
12 November 2024
9 December 2024
10 February 2025
AUDIT AND RESOURCES COMMITTEE
14 November 2024
3 December 2024
13 January 2025
11 February 2025
POLICY AND PERFORMANCE SCRUTINY PANEL
25 November 2024
9 January 2025
13 February 2025
LICENSING COMMITTEE
5 February 2025
BISHOPSTOKE, FAIR OAK AND HORTON HEATH LOCAL AREA COMMITTEE
27 November 2024
BURSLEDON, HAMBLE-LE-RICE AND HOUND LOCAL AREA COMMITTEE
21 November 2024
CHANDLER'S FORD AND HILTINGBURY LOCAL AREA COMMITTEE
15 January 2025
HEDGE END, WEST END AND BOTLEY LOCAL AREA COMMITTEE
11 November 2024
27 January 2025
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