Eastleigh Borough Council
Councillors:
38
Wards:
14
Committees:
17
Meetings (2025):
77
Meetings (2024):
87
Meeting
Cabinet - Eastleigh
Meeting Times
Scheduled Time
Start:
Thursday, 5th December 2024
6:30 PM
Thursday, 5th December 2024
6:30 PM
End:
Thursday, 5th December 2024
10:30 PM
Thursday, 5th December 2024
10:30 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
05 Dec 2024
05 Dec 2024
Location:
Rooms 16/17, Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN
Rooms 16/17, Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN
Meeting Attendees
Officer
Chief Executive
James Strachan
Expected
Vice-Chair
Deputy Leader; Cabinet Member for Regeneration (south)
Chair
Leader of the Council; Cabinet Member for Planning and Property
Member
Cabinet Member for Regeneration (north) and Social Policy
Member
Cabinet Member for Health and Social Policy
Member
Cabinet Member for Transport and Economy
Member
Cabinet Member for the Environment
Officer
Chief Internal Auditor
Lisa Smy
Expected
Officer
Health and Communities Partnership Manager
Andrew Saunders
Eastleigh Borogh Council
Expected
Agenda
0
RESOLVED ITEMS (SUBJECT TO QUESTIONS ONLY)
Minutes
0
RECOMMENDED ITEMS (REQUIRING A DECISION)
Minutes
2
Declarations of Interest
Councillors are invited to declare interests in relation to items of business on the agenda. Any interests declared will be recorded in the Minutes.
Minutes
There were no declarations of interest in relation to items of business on the agenda.
3
Minutes
To consider the Minutes of the meeting held on 19 November 2024.
Attachments:
- Document Minutes of Previous Meeting 27 Nov 2024
Minutes
RESOLVED -
That the Minutes of the meeting held on 19 November 2024 be agreed as a correct record.
That the Minutes of the meeting held on 19 November 2024 be agreed as a correct record.
4
Public Participation
You can submit questions in advance of the meeting to the following email address: democratic.services@eastleigh.gov.uk. The deadline for submissions is 12pm on 4 December 2024.
Minutes
Councillor Parker-Jones questioned the re-opening of the pedestrian and cycle access on Fir Tree Lane. Councillor House advised that a detailed answer will be provided over the next few days.
Councillor David Betts, Allbrook Parish Council, praised staff for the excellent housing developments in Eastleigh Town Centre.
Councillor David Betts, Allbrook Parish Council, praised staff for the excellent housing developments in Eastleigh Town Centre.
5
Biodiversity Net Gain Monitoring Fees
Attachments:
- Document Biodiversity Net Gain Report 27 Nov 2024
- Document Biodiversity Net Gain App 1 27 Nov 2024
Minutes
Issue
Biodiversity Net Gain (BNG) is a statutory requirement for relevant planning applications. BNG can make a significant contribution to improving the biodiversity resource within the Borough, which aligns with the aim of “protecting our environment” in the Corporate Plan 2023-26. In order for BNG to deliver maximum benefits, monitoring and reporting is essential. (Paper 5)
Consideration
All relevant planning applications are now required to achieve a minimum of 10% Biodiversity Net Gain (BNG). The Environment Act 2021 mandated this requirement for major planning applications submitted on or after 12 February 2024, and 2 April 2024 for certain other planning application types.
RESOLVED –
That Cabinet approved the proposed charging schedule for Biodiversity Net Gain monitoring fees to be applied to relevant planning applications to cover future resource demand. These will added to the existing fees and charges annual report and kept under review.
Biodiversity Net Gain (BNG) is a statutory requirement for relevant planning applications. BNG can make a significant contribution to improving the biodiversity resource within the Borough, which aligns with the aim of “protecting our environment” in the Corporate Plan 2023-26. In order for BNG to deliver maximum benefits, monitoring and reporting is essential. (Paper 5)
Consideration
All relevant planning applications are now required to achieve a minimum of 10% Biodiversity Net Gain (BNG). The Environment Act 2021 mandated this requirement for major planning applications submitted on or after 12 February 2024, and 2 April 2024 for certain other planning application types.
RESOLVED –
That Cabinet approved the proposed charging schedule for Biodiversity Net Gain monitoring fees to be applied to relevant planning applications to cover future resource demand. These will added to the existing fees and charges annual report and kept under review.
6
Corporate Performance
Attachments:
- Document Corporate Finance and Performance Report Q2 2024-25 27 Nov 2024
- Document Appendix A - Corporate Performance Progress Summary Q2 2024-25 27 Nov 2024
- Document Appendix B - Service Improvement and Efficiencies Programme 27 Nov 2024
- Document Appendix C - Community Investment Programme Monitoring 27 Nov 2024
- Document Appendix D - Prudential Indicators 27 Nov 2024
- Document Appendix E - Risk Assesement 27 Nov 2024
- Document Appendix F - Actions taken against external recommendations (External Review Action Plan (ERAP)) - July to September 24 27 Nov 2024
- Document Appendix G - Progress against the Corporate Plan Three-year Action Plan (2023-26) 27 Nov 2024
- Document Appendix H - Supplementary Information - Corporate CPI Listing Cabinet Quarter 2 2024-25 27 Nov 2024
- Document Appendix I - Treasury Management Half Yearly Report 2425 27 Nov 2024
Minutes
Issue
Regular monitoring and management of the Council’s operational and financial performance is essential to understanding and supporting delivery against the corporate themes set out in the Council’s Corporate Plan 2023-2026 and contributes to the management of corporate risk. (Paper 6)
Consideration
During the quarter, the Council has progressed a range of actions across all Corporate Plan themes and performance monitoring shows performance against Corporate Performance Indicators (CPIs) was comparable to performance of the same period during 2023/24.
RESOLVED –
That Cabinet:
(1) approved the performance of the Council for the second quarter of 2024/25 and the Council’s forecast increased transfer of £482,000 from the General Fund reserve, and consider any recommendations from the Policy and Performance Scrutiny Panel;
(2) noted performance against Service Improvement and Efficiencies targets in Appendix B;
(3) noted the performance of the Community Investment Programme (Appendix C);
(4) approved the Prudential Indicators (Appendix D); and
(5) noted the performance of Treasury Management in Appendix I.
Regular monitoring and management of the Council’s operational and financial performance is essential to understanding and supporting delivery against the corporate themes set out in the Council’s Corporate Plan 2023-2026 and contributes to the management of corporate risk. (Paper 6)
Consideration
During the quarter, the Council has progressed a range of actions across all Corporate Plan themes and performance monitoring shows performance against Corporate Performance Indicators (CPIs) was comparable to performance of the same period during 2023/24.
RESOLVED –
That Cabinet:
(1) approved the performance of the Council for the second quarter of 2024/25 and the Council’s forecast increased transfer of £482,000 from the General Fund reserve, and consider any recommendations from the Policy and Performance Scrutiny Panel;
(2) noted performance against Service Improvement and Efficiencies targets in Appendix B;
(3) noted the performance of the Community Investment Programme (Appendix C);
(4) approved the Prudential Indicators (Appendix D); and
(5) noted the performance of Treasury Management in Appendix I.
7
Eastbrooke Homes - Sales Policies
Attachments:
- Document Eastbrooke Homes - Sales Policies 27 Nov 2024
- Document Eastbrooke Homes - App 1 27 Nov 2024
- Document Eastbrooke Homes - App 2 27 Nov 2024
- Document Eastbrooke Homes App 4 27 Nov 2024
Minutes
Issue
Creating homes and communities is identified as one of the key themes within the Council’s Corporate Plan (2023-26) and this includes ensuring that there is a planned housing supply to meet residents’ requirements for new housing in the Borough. In addition, the Corporate Strategy for Housing (February 2018) also explains that the Council is a housing delivery enabler, and the Eastleigh Homes Delivery Strategy (December 2020) provided further direction for the Council’s Strategic Housing Programme activity from 2021. (Paper 7)
Consideration
By regulating sales practices and promoting affordability through shared ownership and fair incentives, these policies enable Eastleigh Borough Council to act as a proactive housing delivery enabler, consistent with the directives set out in the Corporate Strategy for Housing and the Eastleigh Homes Delivery Strategy.
RESOLVED –
That Cabinet:
(1) approved the adoption of the Open Market Homes Sales Policy to ensure transparent and fair sales processes for all new-build homes offered on the open market by eastbrooke homes, in compliance with the New Homes Quality Code (NHQC).
(2) approved the adoption of the Shared Ownership Sales Policy to provide a clear framework for the allocation and sale of shared ownership homes, ensuring affordability and adherence to industry standards.
(3) approved the adoption of the Sales Incentives Policy to regulate the use of sales incentives in a strategic manner that supports sales objectives while maintaining financial integrity and compliance with NHQC requirements.
(4) delegated authority to the Head of Sales, Communications & Marketing to oversee the implementation and ongoing management of these policies, with regular reviews to ensure their continued alignment with strategic objectives.
Creating homes and communities is identified as one of the key themes within the Council’s Corporate Plan (2023-26) and this includes ensuring that there is a planned housing supply to meet residents’ requirements for new housing in the Borough. In addition, the Corporate Strategy for Housing (February 2018) also explains that the Council is a housing delivery enabler, and the Eastleigh Homes Delivery Strategy (December 2020) provided further direction for the Council’s Strategic Housing Programme activity from 2021. (Paper 7)
Consideration
By regulating sales practices and promoting affordability through shared ownership and fair incentives, these policies enable Eastleigh Borough Council to act as a proactive housing delivery enabler, consistent with the directives set out in the Corporate Strategy for Housing and the Eastleigh Homes Delivery Strategy.
RESOLVED –
That Cabinet:
(1) approved the adoption of the Open Market Homes Sales Policy to ensure transparent and fair sales processes for all new-build homes offered on the open market by eastbrooke homes, in compliance with the New Homes Quality Code (NHQC).
(2) approved the adoption of the Shared Ownership Sales Policy to provide a clear framework for the allocation and sale of shared ownership homes, ensuring affordability and adherence to industry standards.
(3) approved the adoption of the Sales Incentives Policy to regulate the use of sales incentives in a strategic manner that supports sales objectives while maintaining financial integrity and compliance with NHQC requirements.
(4) delegated authority to the Head of Sales, Communications & Marketing to oversee the implementation and ongoing management of these policies, with regular reviews to ensure their continued alignment with strategic objectives.
8
One Horton Heath Update
Attachments:
- Document OHH Update report 27 Nov 2024
- Document Appendix A - OHH - Development Plan 27 Nov 2024
- Document Appendix B - OHH - Progress photos & Drone footage 27 Nov 2024
- Document Appendix C OHH Lower Acre - Build Trajectory with Parcel Build dates 25.10.24 27 Nov 2024
Minutes
Issue
A key Council Corporate Plan (2023-26) theme of ‘Creating homes and communities’ seeks to ensure there is a planned housing supply to meet residents’ requirements for new housing in the Borough. Furthermore, the Corporate Strategy for Housing (February 2018) also explains the Council is a housing delivery enabler and taking responsibility for making development happen in the area, with an emphasis on actively using its own assets and capabilities to unlock housing opportunities. The One Horton Heath development is a key programme in achieving this objective. (Paper 8)
Consideration
Cabinet endorsed an Eastleigh Homes Delivery Strategy in December 2020, which provides a direction of travel for the Council’s Strategic Housing Programme activity from 2021. The Delivery Strategy confirms the Council’s aim to enable and encourage green and sustainable lifestyles for all.
RESOLVED –
That Cabinet noted the Council’s progress across various projects within the One Horton Heath programme.
A key Council Corporate Plan (2023-26) theme of ‘Creating homes and communities’ seeks to ensure there is a planned housing supply to meet residents’ requirements for new housing in the Borough. Furthermore, the Corporate Strategy for Housing (February 2018) also explains the Council is a housing delivery enabler and taking responsibility for making development happen in the area, with an emphasis on actively using its own assets and capabilities to unlock housing opportunities. The One Horton Heath development is a key programme in achieving this objective. (Paper 8)
Consideration
Cabinet endorsed an Eastleigh Homes Delivery Strategy in December 2020, which provides a direction of travel for the Council’s Strategic Housing Programme activity from 2021. The Delivery Strategy confirms the Council’s aim to enable and encourage green and sustainable lifestyles for all.
RESOLVED –
That Cabinet noted the Council’s progress across various projects within the One Horton Heath programme.
9
One Horton Heath
Attachments:
- Document OHH report 27 Nov 2024
- Document OHH Appendix A - Lower Acre Budget and Cost Summary 27 Nov 2024
- Document OHH Appendix B1 - Market Rent Appraisal 27 Nov 2024
- Document OHH Appendix B2 - Affordable Rent Appraisal 27 Nov 2024
- Document OHH Appendix B3 - Shared Ownership Appraisal 27 Nov 2024
Minutes
Issue
A key Council Corporate Plan (2023-26) theme of ‘Creating homes and communities’ seeks to ensure there is a planned housing supply to meet residents’ requirements for new housing in the Borough. The Corporate Strategy for Housing (February 2018) also explains the Council is a housing delivery enabler and taking responsibility for making development happen in the area, with an emphasis on actively using its own assets and capabilities to unlock housing opportunities. The One Horton Heath development is a key programme in achieving this objective. (Paper 9)
Consideration
Cabinet endorsed an Eastleigh Homes Delivery Strategy in December 2020, which provides a direction of travel for the Council’s Strategic Housing Programme activity from 2021. The Delivery Strategy confirms the Council’s aim to enable and encourage green and sustainable lifestyles for all.
RESOLVED –
That Cabinet:
(1) approved the revised Lower Acre Business Plan to enable the award of the contract to Wates Construction Ltd to deliver homes on the Lower Acre at One Horton Heath; and
(2) acknowledged the continuing need to review the approach to delivery on future phases of the One Horton Heath development to ensure they are financially viable.
A key Council Corporate Plan (2023-26) theme of ‘Creating homes and communities’ seeks to ensure there is a planned housing supply to meet residents’ requirements for new housing in the Borough. The Corporate Strategy for Housing (February 2018) also explains the Council is a housing delivery enabler and taking responsibility for making development happen in the area, with an emphasis on actively using its own assets and capabilities to unlock housing opportunities. The One Horton Heath development is a key programme in achieving this objective. (Paper 9)
Consideration
Cabinet endorsed an Eastleigh Homes Delivery Strategy in December 2020, which provides a direction of travel for the Council’s Strategic Housing Programme activity from 2021. The Delivery Strategy confirms the Council’s aim to enable and encourage green and sustainable lifestyles for all.
RESOLVED –
That Cabinet:
(1) approved the revised Lower Acre Business Plan to enable the award of the contract to Wates Construction Ltd to deliver homes on the Lower Acre at One Horton Heath; and
(2) acknowledged the continuing need to review the approach to delivery on future phases of the One Horton Heath development to ensure they are financially viable.
10
Exempt Business
To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 in respect of the following item(s) of business on the grounds that it is/they are likely to involve the disclosure of exempt information as defined in paragraphs 1 and 3 of Part 1 of Schedule 12A of the Act.
The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000. This came into effect on 1st March 2006.
It is considered that the following items are exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information.
The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000. This came into effect on 1st March 2006.
It is considered that the following items are exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information.
Minutes
RESOLVED -
(1) That, in pursuance of Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they are likely to involve the disclosure of exempt information as defined in paragraphs 1 and 3 of Part 1 of Schedule 12A of the Act; and
(2) That, in pursuance of the public interest test, the public interest in disclosing the information contained in the following item of business was outweighed by the public interest in maintaining the exemption.
(1) That, in pursuance of Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they are likely to involve the disclosure of exempt information as defined in paragraphs 1 and 3 of Part 1 of Schedule 12A of the Act; and
(2) That, in pursuance of the public interest test, the public interest in disclosing the information contained in the following item of business was outweighed by the public interest in maintaining the exemption.
11
One Horton Heath - Exempt Appendices
Attachments:
- Document OHH - Appendix C Exempt 27 Nov 2024
- Document OHH - Appendix D Exempt 27 Nov 2024
12
Eastbrooke Homes - Sales Policies
Attachments:
- Document Eastbrooke Homes App 3 27 Nov 2024
13
Property Transaction
Attachments:
- Document Property Transaction Report 27 Nov 2024
- Document Property Transaction - Appendix 1 27 Nov 2024
- Document Property Transaction - Appendix 2 27 Nov 2024
- Document Property Transaction - Appendix 3 27 Nov 2024
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