Eastleigh Borough Council

Councillors: 38

Wards: 14

Committees: 17

Meetings (2025): 77

Meetings (2024): 87

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Meeting

Name: Policy and Performance Scrutiny Panel
Start: 2024-07-10T17:15:00Z
End: 2024-07-10T21:15:00Z
Location: Ground Floor, Eastleigh House, Upper Market Street, Eastleigh SO50 9YN

Policy and Performance Scrutiny Panel - Eastleigh

Agenda

Published

Minutes

Published

Meeting Times

Scheduled Time

Start:
Wednesday, 10th July 2024
6:15 PM

End:
Wednesday, 10th July 2024
10:15 PM

Meeting Status

Status:
New; Moved from 4 July

Date:
10 Jul 2024

Location:
Ground Floor, Eastleigh House, Upper Market Street, Eastleigh SO50 9YN

Meeting Attendees

Chair

Deputy Mayor of Eastleigh

Councillor Richard Gomer

Liberal Democrat

Present, as expected

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Vice-Chair

Councillor Steve Beer

Liberal Democrat

Apologies

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Member

Mayor of Eastleigh

Councillor Janice Asman

Liberal Democrat

Present, as expected

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Member

Councillor George Baker

Liberal Democrat

Apologies

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Member

Councillor Alan Broadhurst

Liberal Democrat

Present, as expected

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Member

Councillor Steven Broomfield

Conservative

Apologies

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Member

Councillor Karen Caws

Independent

Present, as expected

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Member

Councillor Dave Kinloch

Liberal Democrat

Absent

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Member

Councillor Derek Pretty

Liberal Democrat

Present, as expected

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Member

Councillor Rosemary Reynolds

Liberal Democrat

Present, as expected

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Member

Councillor Cameron Spencer

Liberal Democrat

Present, as expected

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Officer

Dee O'Rourke

Expected

Secretary

Laura Johnston

Senior Specialist (Democratic Services)

Expected

Officer

Anna Jaggers

Expected

Agenda

2 Declarations of Interest

Councillors are invited to declare interests in relation to items of business on the agenda. Any interests declared will be recorded in the Minutes.

Minutes There were no declarations of interest in relation to items of business on the agenda.

3 Minutes

To consider the Minutes of the meeting held on 7 March 2024.

Attachments:

Document FINAL Minutes 07.03.24 02 Jul 2024

Minutes It was AGREED -

That the Minutes of the meeting of the Panel held on 7 March 2024 be confirmed and signed by the Chair as a correct record.

4 Public Participation

You can submit questions in advance of the meeting to the following email address: democratic.services@eastleigh.gov.uk. The deadline for submissions is 12pm on 9 July 2024.

Please let us know if you wish to attend the meeting. PLEASE DO NOT ATTEND IF YOU HAVE ANY COVID-19 SYMPTOMS.

Minutes There was no public participation on this occasion.

5 Chair's Report

Minutes The Chair welcomed the panel back for another year of scrutiny and welcomed Councillor Derek Pretty.

6 Update from Task and Finish Groups

Minutes There were no updates for this meeting.

The Housing Policy Task and Finish group was likely to be reformed and the Chair asked for volunteers to join Councillor Asman on the group. Councillor Pretty volunteered.

7 Appointments to Groups

The Panel is invited to consider its appointments to Groups.

Minutes The Panel considered its appointment to the Housing Working Group for the 2024/25 municipal year.

RESOLVED:-

That the Panel appoint Councillors Asmanand Reynolds to the Housing Working Group for the 2024/25 municipal year.

8 Removal of Glass Bring Banks across the Borough

Attachments:

Document StrategicApproachtoWasteManagementRemovalofGlassBringBanksacrossthe borough - final 02 Jul 2024

Minutes The Service Director for Neighbourhoods and Green Spaces introduced the report and outlined the rationale for the removal of the bring bank sites. This included the monitoring of previous bring bank sites following removal.

RESOLVED –

That Policy and Performance Scrutiny Panel:

(1) commented on the strategic approach to remove glass bring banks across the Borough from 9 September 2024; and

(2) recommended to Cabinet that the Domestic Waste Policy is updated to reflect that provision for glass recycling will be made available in all communal flats.

9 Playing Pitch and Built Leisure Facilities Strategy

Attachments:

Document Playing Pitch Strategy Report 02 Jul 2024
Document Playing Pitch Strategy App 1 02 Jul 2024

Minutes The Leisure Services Manager introduced the report.

RESOLVED –

That the Policy and Performance Scrutiny Panel noted the development of the Playing Pitch and Built Leisure Facility Strategy (Appendix 1) and considered the associated action plan.

The Committee commended the Leisure Services Manager for a very thorough piece of work, a comprehensive report and a very good strategy.

[NOTE: Councillor Pretty left the meeting at 19:37]

10 Air Quality Action Areas Reporting - annual update

Attachments:

Document Air Quality Report 02 Jul 2024

Minutes The Pollution Control Specialist gave a short presentation to the Committee outlining the Air Quality Management Areas in the Borough and the recent trends.

RESOLVED –

That the Policy and Performance Scrutiny Panel:

(1) noted the content of this report and received updates for further comment;

(2) Noted the positive progress made in the four Air Quality Management Areas; and

(3) Recommended to Cabinet that no Air Quality Management Areas were revoked until a comprehensive strategy was in place.

[NOTE: Councillor Bicknell spoke on this item and expressed concern regarding the data presented in the report, particularly relating to PM2.5 and the number of exceedences per year, despite the downward trend.]

11 Quarter 4 Monitoring and Provisional Outturn 2023/24

Attachments:

Document Corporate Finance and Performance Report Q4 2023-24 02 Jul 2024
Document Appendix A - Corporate CPI Charts P&P Quarter 4 2023-24 02 Jul 2024
Document Appendix B - Service Improvement and Efficiencies Programme 02 Jul 2024
Document Appendix C - Community Investment Programme Monitoring 02 Jul 2024
Document Appendix D - Treasury Management Outturn 202324 02 Jul 2024
Document Appendix E - Prudential Indicators 02 Jul 2024
Document Appendix F - Risk Assesement 02 Jul 2024
Document Appendix G - Actions taken against external reccommendations (External Review Action Plan (ERAP)) - January to March 24 02 Jul 2024
Document Appendix H - Neighbourhoods and Green Spaces Action Plan 02 Jul 2024
Document Appendix I - Progress against the Corporate Plan Three-year Action Plan (2023-26) 02 Jul 2024

Minutes The Resource Manager and Corporate Strategy Manager gave a short presentation to the Committee.

RESOLVED –

That the Policy and Performance Scrutiny Panel approved the performance and provisional financial outturn position of the Council for 2023/24.

[NOTE: The Committee requested that the sustained red report be brought back to a future meeting and that they be invited to the Audit and Resources Committee meeting where the Arts and Culture Business Plan was to be discussed.]

12 Cabinet Forward Plan

Attachments:

Document July 24-March 25 02 Jul 2024

Minutes The Panel considered the Forward Plan of Key Decisions.

It was agreed that the report be noted.

13 Policy and Performance Scrutiny Panel's Work Programme

Attachments:

Document P&P Programme 24-25 (1) 02 Jul 2024

Minutes Panel members considered their Work Programme to March 2025.

It was agreed that the Work Programme be noted with the following items to be added:

· Sustained Red Report – Households in emergency accommodation

· P&P; members to be invited to 24 September Audit and Resources Committee where the Arts and Culture Business Plan would be discussed

· The Grass Verge item be added to the March 2025 meeting and become an annual item.

Previous Meetings

13th Mar 2025