Eastleigh Borough Council Cabinet Meeting

May 23, 2024, 6:30 p.m.

This is a meeting of the Cabinet of Eastleigh Borough Council held on the 23rd May 2024.

The last meeting was on 14th Apr 2025. The next meeting is scheduled for 22nd May 2025.

Meeting Status
Confirmed
Agenda Published

Yes

Decisions Published

No

Minutes Published

Yes

Meeting Location

Rooms 16/17, Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN

Meeting Recordings

No recordings have been submitted for this meeting yet. If you have one, you can Upload a Recording

Agenda
Item Title Minutes
1 Apologies
2 Declarations of Interest

There were no declarations of interest in relation to items of business on the agenda.

3 Minutes Minutes of Previous Meeting

RESOLVED -

 

That the Minutes of the meeting held on 21 March 2024 be agreed as a correct record.

4 Public Participation

There was no public participation on this occasion.

5 Appointments to Outside Bodies Appendix. 1 for Appointments to Outside Bodies -FINAL
Appointments to Outside Bodies - FINAL

Issue

 

In addition to attending Council meetings and other constituency work, Councillors and some staff are required to sit as representatives of the Council on other organisations and agencies known as Outside Bodies. An Outside Body is an organisation that has a separate governance structure to that of the Council. (Paper 5)

 

Consideration

 

The Council appoints elected members, and in some instances staff, to represent it on a range of Outside Bodies at a national and local level. Such appointments ensure that the Council’s and residents’ interests are represented within key agencies. The Council recognises the value outside organisations bring to the wider community and in the achievement of Council’s corporate priorities.

 

RESOLVED –

 

(1)  The Cabinet Member with the relevant portfolio as shown in brackets was appointed to the following organisations:

a)  Age Concern Hampshire (Health and Social Policy)

b)  Citizens Advice Bureau (Health and Social Policy)

c)  Eastleigh Community Safety Partnership Steering Group (with the Chair of the Licensing Committee) (Health and Social Policy)

d)  Police and Crime Panel (Health and Social Policy)

e)  Project Integra Strategic Board (Environment)

f)  Relate Solent (Regeneration and Social Policy)

g)  Relate Winchester and District (Regeneration and Social Policy)

h)  Eastleigh Business Improvement District (Transport and Economy)

i)  Solent Freeport Board (Transport and Economy)

j)  PATROL Adjudication Joint Committee (Transport and Economy)

 

(2)  The Leader was appointed to the following organisations:

 

a)  Hampshire and Isle of Wight Local Government Association (with the Deputy Leader; Deputies: any of the other Cabinet Members)

b)  Local Government Association

c)  South East Employers (Deputy: Deputy Leader)

d)  Partnership for South Hampshire Joint Committee (PfSH) (Deputy: Deputy Leader)

e)  Solent Freeport Retained Rates Investment Committee

 

(3)  The Chairs of both Policy and Performance Scrutiny Panel and Audit and Resources Committee were appointed to the following organisation:

 

a)  South East Employers Local Democracy and Accountability Network;

 

(4)  Appointments were made to the following organisations, details of which are contained in Appendix 1 to the report:

 

a)  Partnership for South Hampshire Overview and Scrutiny Committee

b)  Queen Elizabeth ll Silver Jubilee Activities Centre

c)  Road Safety Council

d)  Southampton International Airport Consultative Committee;

 

 

(5)  That appointments to organisations owned either wholly or in part by the Council were made as set-out in Appendix 1 to the report; and

 

(6)  That the Leader of the Council was authorised to make any changes to the above appointments should any representative request a change to their appointment or that are identified following the review of governance arrangements due to commence in June 2024.

 

 

6 Appointments to the Procurement Executive Group (PEG)

Issue

 

To make an appointment to the Procurement Executive Group for the 2024/25 year.

 

Consideration

 

Cabinet is asked to make an appointment to the Procurement Executive Group for 2024/25.

 

RESOLVED –

 

Councillors Corben and House were appointed to the Procurement Executive Group for 2024/25.

 

 

7 Appointments to the Strategic Risk Management Group (SRMG)

Issue

 

To make an appointment to the Strategic Risk Management Group for the 2024/25 year.

 

Considerations

 

Cabinet is asked to make an appointment to the Strategic Risk Management Group for 2024/25.

 

RESOLVED –

 

Councillor Duguid was appointed to the Strategic Risk Management Group for 2024/25.

 

8 Revised Statement of Community Involvement Revised Statement of Community Involvement
Revised Statement of Community Involvement App 1
Revised Statement of Community Involvement App 2

Issue

 

On 7 December 2023, Cabinet agreed to approve the Statement of Community Involvement (SCI) following public consultation in June – September on the draft statement. The SCI details how the Council will consult and engage on planning matters including the preparation of the Local Plan and planning applications. (Paper 8)

 

Consideration

 

The Statement of Community Involvement is a key document in the preparation of the Local Plan Review. The SCI will ensure the involvement of individuals and organisations to inform and shape planning policy and to comment on planning applications.

 

RESOLVED –

 

That Cabinet:

 

(1)  Approved the revised Statement of Community Involvement for adoption; and

(2)  Delegated authority to the Planning Policy Manager to make minor corrections to the document that do not change its content prior to publication.

 

[NOTE: a resident submitted questions with regards to the Local Plan and SCI. These were circulated to Cabinet Members and the Leader confirmed that a response would be sent in writing.]

 

 

9 Discretionary Housing Payment Policy and War Pensions Local Scheme 24/25 Appendix. 1 DHP policy 202425
Discretionary Housing Payment Policy and War Pensions Local Scheme 2425_v1

Issue

 

Each year the Department for Work and Pensions (DWP) makes grants available to local authorities for Discretionary Housing Payment (DHP) purposes and a report is taken to Cabinet with an updated DHP policy to reflect the new funding allocation. (Paper 9)

 

Consideration

 

The main objective of the DHP policy is the prevention of homelessness and to sustain tenancies.

 

Local authorities have the discretion to completely disregard war pension related incomes when calculating entitlement to Council Tax Support and Housing Benefit.

 

RESOLVED –

 

That Cabinet:

 

(1)  approved the attached Discretionary Housing Payment policy at Appendix 1; and

 

(2)  continued to disregard all income related to War Pensions when calculating entitlement to Housing Benefit/Council Tax Support.

 

 

 

 

 

10 Property Transaction-Purchase of No.25 (Commercial Unit) the Precinct, Chandlers Ford Restricted enclosure
Purchase of Commercial Unit at The Precinct

Issue

 

In February 2023, Cabinet approved the Memorandum of Understanding (MOU) with the Department for Levelling Up, Housing and Communities (DLUHC) regarding the administration and delivery of the Local Authority Housing Fund (LAHF) 2022-24. DLUHC allocated grant funding of £1,332,042 to the Council who agreed in principle to deliver nine properties for households that meet eligibility criteria. (Paper 10)

 

Consideration

 

In October 2023, the Council approached the Freeholder of unit 25a The Precinct with a view to purchase the property under the Local Authority Housing Fund (LAHF) Funding Programme. The property was a mix of residential above, which formed a two-bedroom maisonette flat, and the ground floor is a retail unit.

 

RESOLVED –

 

That Cabinet noted the special urgency decision, as per provisions set out in the Constitution; taken by the Leader and Chief Executive.

 

 

Other items:
Item Title Minutes
0 RECOMMENDED ITEMS (REQUIRING A DECISION)
0 RESOLVED ITEMS (SUBJECT TO QUESTIONS ONLY)
Councillor Ian Corben photo Vice-Chair Deputy Leader; Cabinet Member for Regeneration (south)
Councillor Ian Corben

Liberal Democrat

Present, as expected

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Councillor James Duguid photo Member Cabinet Member for Transport and Economy
Councillor James Duguid

Liberal Democrat

Present, as expected

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Councillor Keith House photo Chair Leader of the Council; Cabinet Member for Planning and Property
Councillor Keith House

Liberal Democrat

Present, as expected

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Councillor Paul Bicknell photo Member Cabinet Member for Regeneration (north) and Social Policy
Councillor Paul Bicknell

Liberal Democrat

Apologies

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Councillor Rupert Kyrle photo Member Cabinet Member for the Environment
Councillor Rupert Kyrle

Liberal Democrat

Present, as expected

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Councillor Tonia Craig photo Member Cabinet Member for Health and Social Policy
Councillor Tonia Craig

Liberal Democrat

Present, as expected

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Officer
Anna Jaggers

None

Expected

Officer Senior Solicitor
Julia Davies

None

Expected

Officer Chief Internal Auditor
Lisa Smy

None

Expected

Officer Health and Communities Partnership Manager
Andrew Saunders

None

Expected

Officer
Dee O'Rourke

None

Expected

Source
This meeting detail is from Eastleigh Borough Council website
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